RFQ 75N98024Q00006 NIH- Seagrave Marauder Aerialscope Aerial Tower Fire Truck Requirement.doc

RFQ 75N98024Q00006

Seagrave Marauder, 95’ Aerialscope, Mid-Mount Aerial Tower Firetruck

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued using Simplified Acquisition Procedures under the Authority of FAR Subpart 13.5.

This solicitation is a request for quote (RFQ) under RFQ Number 75N98024Q00006. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-03, dated April 26, 2023. The associated North American Industry Classification System (NAICS) code for this procurement is NAICS Code: 336120 - Heavy Duty Truck Manufacturing, Special purpose highway vehicles (e.g., firefighting vehicles) assembling on heavy chassis of own manufacture. This RFQ is full and open competition.

PROCUREMENT OBJECTIVE

The purpose of this Contract is to acquire a Seagrave Marauder, 95’ Aerialscope, mid-mount aerial tower or (Brand name or Equal) to meet the design specifications provided by the National Institutes of Health Fire Department also known as The Division of Fire and Rescue Services (DFRS).

SEQ CHAPTER \h \r 1Contract TYPE A. NIH anticipates one award will be made from this solicitation.

B. It is anticipated that the award from this solicitation will be a single Firm Fixed Price Contract.

C. The period of performance: The baseline schedule shall not exceed 880 days after contract award.

PRICING SCHEDULE

The Government intends to award a single Firm Fixed Price (FFP) contract as a result of this Request for Quote (RFQ) that will include the terms and conditions set forth herein.

THE SCHEDULE

The Vendor shall respond to this RFQ using the sample price table below. Please complete the pricing based on an 880-day period of performance. The NIH is requesting a distribution of progress payments at (25%, 25%, 25%, 20%, 5% =100) for total payment based on a milestone schedule of how production of the Seagrave Marauder Aerialscope Mid Mount Aerial Tower will look. Please include a breakout of the pricing based on the milestone schedule and refer to the Statement of Need (SON) for further information. If additional space is needed, please provide a separate pricing attachment.

PRICES

a. The total fixed price of this contract is $ TBD .

b. Upon delivery and acceptance of the item(s) described in Article 1. of this contract and identified in the schedule of charges below, the Government shall pay to the Contractor as follows:

Payment Schedule Based on Milestones

ARITCLE 1.0 STATEMENT OF NEED (SON)

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Need, attached hereto and made a part of this Solicitation.

Introduction

1.0 Seagrave Marauder Aerialscope Aerial Tower Firetruck

The NIH Fire Department of Fire and Rescue Service (DFRS) provides fire, emergency medical, hazardous materials and specialized rescue services to the NIH Bethesda MD campus and surrounding communities of Montgomery County, Maryland. The DFRS provides this service with a hazardous materials response unit, fire suppression engine, 100ft aerial platform truck, BLS transport and a technical response unit.

1.1 Background

In 2003 the DFRS placed in service its’ first aerial tower to meet the technical needs of the growing NIH campus and abundance of high-rise buildings. In 2019, the DFRS purchased a second aerial tower to become the primary unit and the 2003 was moved to reserve status. NFPA 1911 Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles recommends that primary apparatus remain in service for a maximum of 15 years, then if still serviceable, they can be moved to reserve status and refurbished to meet NFPA 1912 Standard for Fire Apparatus Refurbished, until they are either no longer serviceable or they become 25 years old. It recommends all apparatus over 25 years old be removed from service. Due to the frequent mechanical issues and the approximate 880 day build time for a replacement, the DFRS identifies the need to replace the 2003 aerial to remain compliant with the NFPA Standard.

1.2 Purpose

The purpose of this statement of need (SON) is to describe the requirements for the contractor to support the mission of the NIH Fire Department of Fire and Rescue Service (DFRS). By purchasing this aerial tower, the DFRS will be able to be complaint with the NFPA 1911 and 1912 Standards which shall be combined in the year 2024 to become the NFPA 1910 Standard for the Inspection, Maintenance, Refurbishment, Testing, and Retirement of In-Service Emergency Vehicles and Marine Firefighting Vessels. The purpose of this contract is to provide NIH customers with a new Seagrave Marauder Aerialscope Aerial Tower Firetruck that will remain compliant with the NFPA Standard for fire and rescue services.

1.3 Scope of Work/Tasks

This Statement of Need (SON) sets forth the performance standards and requirements that are needed for a successful purchase of an Aerial Tower Firetruck that will be in compliant with the National Fire Protection Association (NFPA) 1911 and 1912 Standard for Automotive Fire Apparatus 2016 Edition.

1.3.1 The Contractor shall:

· Meet with the DFRS to provide guidance, answer questions, and ensure the design and specifications for all components and features are achievable and compliant with NFPA 1901 Standard for Automotive Fire Apparatus, as well as all applicable Department of Transportation (DOT), Federal Motor Vehicle Safety Standards (FMVSS), and Environmental Protection Agency (EPA) requirements.

· Provide the proposed design and specifications to manufacturer for completion of the final Specification Package, Proposal Drawings, Turning Radius Drawings, and Approval Drawings.

· Facilitate the Pre-Construction Conference to finalize all details prior to the start of any construction.

· During the build process, host an “In-Process Inspection” that will permit three (3) DFRS representatives to visit the manufacturing facility to inspect the progress of construction.

1.3.2 The contractor shall provide technical guidance and manufacture a custom cab type, designed, engineered, and manufactured specifically for the fire service in North America. The apparatus shall meet and/or exceed all requirements of the NFPA 1901 (current edition at time of construction). A Seagrave deluxe custom cab and chassis (Brand name or Equal) shall be provided. It incorporates an all-steel cab for strength, durability, and safety. The cab and body sheet metal shall be constructed of stainless steel. The Seagrave cab incorporates a protective safety cage design that surrounds and protects the seat belted driver, officer, and crew.

1.3.3 The contractor shall be responsible for proper weight distribution upon the chassis and axles. The apparatus when loaded, shall have not less than 25% nor more than 45% of the weight on the front axle and not less than 55% nor more than 75% on the rear axle. A certified weight certificate showing weights on the front axle, rear axle and total weight for the completed apparatus with the water and fuel tanks full, but without personnel, equipment and hose shall be provided at the time of delivery. In accordance with NFPA 1901, it shall be the responsibility of the purchaser to notify the manufacturer in the purchaser's specification of any hose, ground ladders, or equipment to be carried by the apparatus that exceeds the minimum requirements of the NFPA 1901 standard in effect at the time of the bid. The design and construction of the apparatus shall embody standard automotive heavy vehicle engineering practices. The apparatus shall be designed, engineered, and constructed with due consideration for the severe service nature of the fire service. All parts of the apparatus shall be installed in accordance with the OEM specifications. Distribution of load between the front and rear axles shall be engineered so that all specified equipment, including a filled water tank, full complement of personnel and fire hose shall be carried without damage to the apparatus. Weight balance and distribution shall be in accordance with the recommendations of the National Fire Protection Association and current standard automotive practices. All welding personnel that shall be utilized in the fabrication and construction of structural components of the apparatus chassis, body and aerial device shall hold a valid certificate from the AWS – American Welding Society. The apparatus shall be designed to conform to applicable ANSI and NFPA 1901 standards. The following design criteria shall be applicable to this specification to the extent specified herein:

· American Society for Testing Materials (ASTM) - A-36, Specification for Structural Steel

· Society of Automotive Engineers, Inc. (SAE) - SAE Handbook

· American Welding Society (AWS) - AWSO14.4-77 Classification and Application of Welded Joints for Machinery and Equipment

· American Society for Non-Destructive Testing (ASNT)

1.3.4 The contractor shall be responsible for proper weight distribution upon the chassis and axles. The apparatus when loaded, shall have not less than 25% nor more than 45% of the weight on the front axle and not less than 55% nor more than 75% on the rear axle. A certified weight certificate showing weights on the front axle, rear axle and total weight for the completed apparatus with the water and fuel tanks full, but without personnel, equipment and hose shall be provided at the time of delivery. In accordance with NFPA 1901, it shall be the responsibility of the purchaser to notify the manufacturer in the purchaser's specification of any hose, ground ladders, or equipment to be carried by the apparatus that exceeds the minimum requirements of the NFPA 1901 standard in effect at the time of the award.

1.3.5 The tower shall be third party tested at the manufacturer's facility and shall conform to NFPA requirements and standards. Copies of all tests shall be provided with the delivery documentation.

1.3.6. A road test shall be conducted with the apparatus loaded per NFPA recommendations (unless otherwise specified) and a continuous run of ten (10) miles or more shall be made during which time the apparatus shall show no loss of power or overheating. The transmission drive shaft or shafts and rear axles shall run quietly and be free from abnormal vibration or noise throughout the operating range of the apparatus. The apparatus must be capable of accelerating to 35 mph from a standing start within 25 seconds on a level highway without exceeding the maximum governed rpm of the engine. The fully loaded vehicle shall be capable of obtaining a minimum top speed of 50 mph on a level highway with the engine not exceeding its governed rpm (full load). The apparatus shall be able to maintain a speed of 20 mph on any grade up to and including 6%. The air service brakes shall be capable of stopping the fully loaded vehicle in 35 feet at 20 mph on a level highway. The apparatus shall be tested and approved in accordance with NFPA standard practices. All NFPA required documentation and certifications shall be supplied with the apparatus at the time of delivery.

1.3.7. The fire apparatus shall be delivered over the road and under its own power to insure proper break-in of all driving components while still under warranty. Rail or truck freight shipment of the apparatus is not acceptable.

1.3.8. An experienced and qualified distributor or sales representative shall familiarize Fire Department personnel (as designated by the authority in charge) in the proper operation, care and maintenance of the apparatus delivered. The representative must be a qualified, trained agent of the local authorized distributor or sales representative, or a direct employee of the manufacturer of the apparatus. A factory field service technician shall provide instruction to the Fire Department regarding the aerial device. The familiarization period shall consist of up to three (3) daytime sessions over a period of three (3) consecutive days during the normal work week (Monday - Friday). The number, length and time of the sessions may vary due to the nature of the apparatus and availability of attendees and must be approved by the factory in advance. Evening sessions may be arranged in advance with the Seagrave Fire Apparatus Service Department under special circumstances. Due to scheduling, advance notice must be received in writing at least three (3) weeks prior to shipment or date of instruction and will be considered on a first come, first serve basis. The balance of any time remaining in a session may be devoted to minor adjustments or corrections to the apparatus for items which may have developed while in transit from the factory.

2.0 ADDITIONAL TASKS

2.1 The contractor shall Construct a Marauder Stainless Steel Cab- 95’ Aerialscope Mid-Mount Platform/Tower (Brand name or equal) and provide the following:

· Completion Date of approximately 880 days from signing of contract

· Turning Radius Drawings to depict the curb to curb and wall to wall clearance

· Three Sets of CAD generated Approvals Drawings

· Pre-Construction Conference

· Construct Seagrave Marauder 95’ Aerial Scope (Brand Name or Equal) in accordance with the agreed upon signed contract and specifications.

· In-Process Inspection trip at the manufacturing facility

· Final Inspection Trip at the manufacturing facility

· Waterway Flow Inspection

· Pre-delivery Road Trip and Final factory Checklist

· Final Delivery

· Aerialscope Familiarization/Training

· Provide Required NFPA Documentation

2.2 DELIVERABLES

The manufacturer shall provide the following:

· Contract “P” Progress Payment Terms

· First payment shall be 25% of contract price, made at the arrival at the factory of the major components

· Second Payment shall be 25% of the contract price, made at the chassis laydown

· Third payment shall be 25% of the contract price, made at the completion of the chassis

· Fourth payment shall be 20% of the contract price, made upon completion of the final inspection at the factory, prior to shipment

· Fifth and final payment shall be 5% of the contract price, made upon delivery to and acceptance by the NIH.

· Construction Compliance with NFPA 1901- Standard for Automotive Fire Apparatus (current edition during construction)

· Single Source Manufacturer with exception of commonly incorporated components such as engine, transmission, lighting fixtures, etc.

· Proposal Drawings

· Turning Radius Drawings

· Approval Drawings

· Pre-Construction Conference

· In-Process Inspection Trip

· Final Inspection Trip

· Aerial Waterway Flow Inspection

· Pre-delivery Road Trip and Final Factory Checklist

· Delivery of completed apparatus

· Familiarization/Training of delivered apparatus

· Required NFPA Documentation

· Certificate of Gross Vehicle Weight at time of delivery

· Tower Test and Certification

· NFPA Required Performance Test Documentation

2.3 SCHEDULE

Construction of the Seagrave 95’ Marauder Aerialscope (Brand Name or Equal) shall be completed approximately 880 calendar days after signing of the Firm Fixed Price Contract. The contractor should provide a schedule of how the Seagrave Maraduer 95’ Firetruck should be completed within 880 days.

ARTICLE 2.0 InSPECTION AND ACCEPTANCE

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, the Contracting Officer Representative (COR) is determined as the authorized representative of the Contracting Officer.

c. Inspection and Acceptance will be performed at the contractor’s facility:

TBD

ARTICLE 2.1 DELIVERIES AND ACCEPTANCE

a) Satisfactory performance of the final contract shall be deemed to occur upon the performance of the work described in the Statement of Work in Article 1.0 of this contract and upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the following items in accordance with the stated delivery schedule.

b) Deliveries required by the Contractor shall be made F.o.b. destination as set forth in FAR Clause 52.247-35, F.o.b. Destination, within consignees Premises (April 1984) [and any specifications stated in Article 1.0, of this contract] to the address listed below:

c.

Delivery Address National Institutes of Health Fire Department Division of Fire and Rescue Services (DFRS)

51 Center Drive

Bethesda, MD 20892

d. Unless otherwise specified, deliveries shall be made to the Delivery Point specified above Mondays through Fridays (excluding Federal Holidays) between the hours of 8:30 a.m. and 5:30 p.m. EST only. Supplies or services scheduled for delivery on a Federal holiday shall be made the following day.

ARTICLE 2.3 TIME OF DELIVERY

b. The Government requires delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

Date of Contract Award

Seagrave Seagrave Marauder, 95’ Aerial scope, Mid-Mount Aerial Tower Firetruck

ARTICLE 3.0 TECHICAL PROGRESS REPORTS

In addition to the required reports set forth elsewhere in this Contract, the preparation and submission of quarterly Technical Progress Reports will be required in any contract resulting from this solicitation. These reports will require descriptive information about the activities undertaken during the reporting period and will require information about planned activities for future reporting periods. The frequency and specific content of these reports will be determined prior to contract award.

For proposal preparation purposes only, it is estimated that in addition to the required electronic version(s) 1 hard copies of these reports will be required as follows:

[ ] Monthly [ X ] Quarterly [ ] Semi-Annually [ ] Annually [ ] Annually (with a requirement for a Draft Annual Report) [ ] Final - Upon final completion of the contract [ ] Final - Upon final completion of the contract (with a requirement for a Draft Final Report)

PROGRESS REPORT SCHEDULE

Item

ARTICLE 4.0 Period of Performance

Period of performance for Construction of the Seagrave 95’ Marauder Aerialscope (Brand Name or Equal) shall be completed approximately 880 calendar days after signing of the Firm Fixed Price Contract. The period of performance shall be from:

January 05, 2024 through June 03, 2026 ARTICLE 5.0. - FAR 52.217-8 OPTION to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days prior to the expiration date.

ARTICLE 6.0 - PRIMARY PLACE OF PERFORMANCE

Work will be performed at the contractor’s facility.

ARTICLE 7.0 -BRAND NAME OR EQUAL, FAR 52.211-6 (Aug 1999)

a. If an item in this solicitation is identified as "brand name or equal,'' the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal'' products must meet are specified in the solicitation.

b. To be considered for award, offers of "equal'' products, including "equal'' products of the brand name manufacturer, must-

1. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

2. Clearly identify the item by-

i. Brand name, if any; and

ii. Make or model number;

3. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

4. Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

c. The Contracting Officer will evaluate "equal'' products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

d. Unless the offeror clearly indicates in its offer that the product being offered is an "equal'' product, the offeror shall provide the brand name product referenced in the solicitation.

ARTICLE 8.0- POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

a.

Contractor Performance Evaluations Interim and final evaluations of contractor performance will be prepared on this contract in accordance with FAR 42.15. The final performance evaluation will be prepared at the time of completion of work. In addition to the final evaluation, interim evaluations will be prepared annually to coincide with the anniversary date of the contract.

Interim and final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

b.

Electronic Access to Contractor Performance Evaluations Contractors that have Internet capability may access evaluations through a secure Web site for review and comment at the following address: https://www.cpars.gov/ The registration process requires the contractor to identify an individual that will serve as a primary contact and who will be authorized access to the evaluation for review and comment. In addition, the contractor will be required to identify an alternate contact that will be responsible for notifying the contracting official in the event the primary contact is unavailable to process the evaluation within the required 30-day time frame.

Please notify the CO in writing (email: archie.bates@nih.gov ) along with the CS, angela.moultry@nih.gov ) who shall be the primary contact within 30 days of award, exercise of any options, or changes.

ARTICLE 9.0- CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The following Contracting Officer’s Representative (COR) will represent the Government for the purpose of this Contract:

TBD

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this Contract; and (5) assisting in the resolution of technical problems encountered during the performance.

The Contracting Officer is the only person with authority to act as an agent of the Government under this Contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this Contract; (5) otherwise change any terms and conditions of this Contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference. The Government may unilaterally change its COR designation.

ARTICLE 10.0 - INVOICING INSTRUCTION SUBMISSION

The Contractor must submit invoices to the Department of Treasury's Invoice Processing Platform (IPP) at https://www.ipp.gov with a copy of the invoice to the approving official, as directed below.

The following clause is applicable to all Contracts, Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12 below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed to the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of the point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with the name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

B. NIH is using a phased transition approach from the NIH Office of Financial Management (OFM) Electronic Invoice Submission instructions to the Department of Treasury’s Invoice Processing Platform (IPP). The Contractor shall submit invoices to the National Institutes of Health (NIH)/Office of Financial Management (OFM) via email at invoicing@nih.gov with a copy to the approving official, as directed below until the Contractor has been notified of its transition to IPP. The Contractor must follow step-by-step instructions as stated in the NIH/OFM Electronic Invoicing Instructions for NIH Contractors/Vendors, which is included as an attachment on the website at https://oamp.od.nih.gov/DGS/DGS-workform- information/attachment-files. The invoice shall be transmitted as an attachment via email to the address listed above in one of the following formats: Word, or Adobe Portable Document Format (PDF). The Contractor must submit only one invoice per email. Do not submit supporting documentation (e.g., receipts, time sheets, vendor invoices, etc.) with your invoice unless specified elsewhere in the contract or requested by the Contracting Officer.

C. The Contractor shall submit a copy of the electronic invoice to the Contracting Officer’s Representative with the Contract Specialist CC’dd:

Contracting Officer’s Representative

Name-TBD Email Address- Contract Specialist

Name- Angela Moultry Email Address- angela.moultry@nih.gov For inquiries regarding the status of invoices, contact OFM Customer Service via email at ofm_customer_service@incontactemail.com or via phone at 301-496-6088. To send your inquiries via other available communication methods refer to the OFM Customer Service website at https://ofm.od.nih.gov/Pages/Customer-Service.aspx.

Note: The OFM Customer Service is open Eastern Standard Time Monday – Friday from 8:30 a.m. to 5:00 p.m. and is closed between 12:00 p.m. to 1:00 p.m.

II. Invoice Payment

A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR 52.232-40 (November 2021)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of Clause)

V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022)

(a) Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘‘Content of Invoices’’ and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

ARTICLE 11.0 - RESTRICTION ON PORNOGRAPHY ON COMPUTER NETWORKS

The Contractor shall not use contract funds to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography.

ARTICLE 12.0 - GUN CONTROL

The Contractor shall not use the contract funds in whole or in part, to advocate or promote gun control.

ARTICLE 13.0 - ACKNOWLEGEMENT OF FEDERAL FUNDING

The Contractor shall clearly state, when issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money: (1) the percentage of the total costs of the program or project which will be financed with Federal money; (2) the dollar amount of Federal funds for the project or program; and (3) the percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources.

ArTICLE 14.0 - SEQ CHAPTER \h \r 1 RePORTING MATTERS INVOLVING FRAUD, WASTE, AND ABUSE Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in NIH funded programs is encouraged to report such matters to the HHS Inspector General's Office in writing or on the Inspector General's Hotline. The toll-free number is 1-800-HHS-TIPS (1-800-447-8477). All telephone calls will be handled confidentially. The website to file a complaint on-line is: http://oig.hhs.gov/fraud/hotline/ and the mailing address is:

US Department of Health and Human Services Office of Inspector General

ATTN: OIG HOTLINE OPERATIONS

P.O. Box 23489 Washington, D.C. 20026

ARTICLE 15.0- POLICIES AND REGULATIONS

· Federal Acquisitions Regulation (FAR); FAR Part 13.5 (Subpart 12.6)

· National Fire Protection Association (NFPA) Standard for Automotive Fire Apparatus 2016 Edition. https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=1901 ARTICLE 16.0. - FAR and HHSAR Provisions/Clauses Incorporated by Reference:

· FAR Provision 52.212-1 Instructions to Offerors—Commercial Items (March 2023)

· FAR Clause 52.212-4 Contract Terms and Conditions—Commercial Items (Dec 2022)

· FAR Clause 52.242-15 Stop-Work Order (Aug 1989)

· HHSAR Clause 352.203-70 Anti-Lobbying (December 18, 2015)

· HHSAR Clause 352.208-70 Printing and Duplication (December 18, 2015)

· HHSAR Clause 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015)

· HHSAR Clause 352.223-70 Safety and Health (December 18, 2015)

· HHSAR Provision 352.239-73 Electronic Information and Technology Accessibility Notice (December 18, 2015)

· HHSAR Clause 352.239-74 Electronic and Information Technology Acceptability (December 18, 2015)

· FAR Clause 52.246-2, Inspection of Supplies - Fixed Price (August 1996).

· FAR Clause 52.222-26, Equal Opportunity (Sep 2016).

· FAR Clause 52.209-3, First Article Approval - Contractor Testing (Sep 1989).

· FAR Clause 52.209-4, First Article Approval - Government Testing (Sep 1989).

· FAR Clause 52.243-1, Changes, Fixed Price (Aug 1987) ARTICLE 17.0 - FAR and HHSAR Provisions/Clauses Provided in Full

· FAR Provision 52.212-3 Offeror Representations and Certifications—Commercial Items (December 2022)-Quoters are required to include a completed copy of the provision in their quote. See Attachment #2

· FAR Clause 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (Mar 2023)-See Attachment #3, ARTICLE 18.0 - Availability of FUNDS (Apr 1984) (FAR 52.232-19) Funds are not presently available for performance under this contract beyond the Government’s current fiscal year. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond Government’s current fiscal year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

EVALUATION CRITERIA

Vendors are advised that award will be made to the vendor whose quote provides the combination of features that offers the best overall value to the Government. The evaluation of a contractor’s quotes shall be based on the demonstrated capabilities of the prospective contractor’s quote in relation to the needs of the project as set forth in the statement of need and RFQ. The merits of each quote will be evaluated fully. The major evaluation factors for this solicitation are: Understanding of the Statement of Need, Deliverables and Past Experience with Price evaluated separately.

The evaluation will be based on the Lowest Price Technically Acceptable (LPTA) and the demonstrated capabilities of the prospective contractors in relation to the needs of the requirement as set forth in the RFQ and SON. The merits of each quote will be evaluated carefully. Each quote must document the feasibility of the successful implementation of the requirements of the RFQ and SON. Vendors must submit information sufficient to evaluate their quotes based on the criteria below. The following evaluation factors shall be used to evaluate the prospective vendors and are listed in order of importance.

Lowest Price Technically Acceptable Criteria (LPTA)

I. Understanding of the Statement of Need The vendor shall describe a business proposal and technical approach to successfully satisfy the Statement of Need requirements. The plan shall include a schedule to complete the tasks described in the statement of need. The product is Brand Name or Equal.

Strengths:

Weaknesses:

Rating: Unacceptable/Acceptable II. Deliverables The vendor shall demonstrate its ability and expertise in meeting the deliverables as outlined in section 2.2 of the Statement of Need.

Strengths:

Weaknesses:

Rating: Unacceptable/Acceptable III. Past Experience

The vendor shall provide general past experience providing similar products.

Strengths:

Weaknesses:

Rating: Unacceptable/Acceptable

PRICE:

Vendor(s) price quote will be evaluated separately for reasonableness but not scored. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market.

QUOTE INSTRUCTIONS

This RFQ (Request for Quote) is to find a vendor capable of meeting the needs of the requirement for the Firetruck Seagrave Marauder, 95’ Aerialscope Mid Mount Aerial Tower Firetruck. The contractor shall provide a Seagrave Marauder, 95’ Aerialscope, mid-mount aerial tower or (Brand name or Equal) to meet the design specifications provided by the National Institutes of Health Fire Department also known as The Division of Fire and Rescue Services (DFRS). These design and build specifications are compliant with the National Fire Protection Association (NFPA) Standard for Automotive Fire Apparatus 2016 Edition. Vendors must demonstrate the capability to complete requirements described in the solicitation. Quotes that do not include all of the requested information in accordance with the requirements of the Government’s scope of work will not be eligible for award.

Separation of Technical and Business Quotes: The quote must be prepared in two parts: a “Technical Quote” and a “Business Quote.” Each part shall be separate and complete in itself so that evaluation of one may be accomplished independently of, and concurrently with, evaluation of the other. The technical quote must not contain reference to cost/price; however, adequate information must be contained in the technical quote so that the Contractor’s understanding of the scope of work may be evaluated to expedite the quote evaluation, all documents required for responding to the RFQ 75N98024Q00006 should be followed accordingly:

I. TECHNICAL QUOTE - It is recommended that the technical quote consist of a cover page, a table of contents, and the information requested in the Technical Quote Instructions. Technical quotes must be no more than 20 pages in length excluding appendices.

II. BUSINESS QUOTE - It is recommended that the business quote consist of a cover page, a table of contents along with the Pricing Quote and supporting documentation. Vendors shall offer prices for each item identified in the Pricing Schedule of this solicitation for the 880 Calendar Day period of performance.

Proposed prices will not be point scored but will be analyzed and examined for the purpose of determining the reasonableness of the RFQ#75N98024Q00006. The business quote must also include any SF30s for any amendments to the solicitation as well as a copy of the vendor’s Reps and Certs (Attachment #2) and Contract Terms and Conditions (Attachment #3).

The business quote shall include information as it relates to NIH Seagrave Marauder Aerialscope Aerial Tower Firetruck Requirement. Additionally, the business quote must contain sufficient information to allow the Government to perform a basic analysis of the proposed price of the work. This information shall include the amounts of the basic elements of the proposed price. These elements will include, as applicable, direct labor, fringe benefits, travel, materials, subcontracts, purchased parts, shipping, indirect costs and rate, fee, and profit. Any information submitted must support the prices proposed. Include sufficient detail or cross references to clearly establish the relationship of the information provided to the price proposed. Support any information provided by explanations or rationale as needed to permit the Contracting Officer and authorized representatives to evaluate the documentation. It is anticipated that the vendor will be paid through progress payments at (25%, 25%, 25%, 20%, and 5%) as based on the milestone schedule. Please price out as stated under The Schedule and include additional attachments if needed.

Any questions concerning this solicitation can be sent to Ms. Moultry via email at angela.moultry@nih.gov by November 28, 2023 at 1:30 PM EST. Technial and Pricing Quotes (the technical and price quotes are to be separate documents/attachments) are due to Angela Moultry, Contract Specialist via email at angela.moultry@nih.gov by December 04, 2023 at 1:30pm EST and must be valid for at least 60 calendar days of quote due date. Quotes delivered through fax, hand delivery, or mail will not be accepted. Electronic Quotes shall be in Microsoft Word, Excel, PowerPoint, or Adobe Acrobat. NIH uses Microsoft Office 2013. Please include the solicitation number (75N98024Q00006) and company name in the email subject line when responding to this solicitation.

ATTACHMENTS

-Attachment 1- Statement of Need (SON)

-Attachment 2- Reps and Certs- FAR Provision 52.212-3

-Attachment 3- Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services FAR Clause 52.212-5