SDR860-17-Q-0001_Gardening.pdf

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ SDR860-17-Q-0001, Prices, Block 23

Continuation To SF-1449, RFQ SDR860-17-Q-0001, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

Attachment 2 to Description/Specifications/Performance Work Statement, Contractor

Furnished Property

Attachment 3 to Description/Specifications/Performance Work Statement, NEC Lawn

Care

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP SDR860-17-Q-0001

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy Santo Domingo. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

The Government will pay the Contractor the firm-fixed-price per month for standard services that have been satisfactorily performed.

After Contract award and submission of acceptable insurance certificates, the Contracting

Officer shall issue a Notice to Proceed. The Notice to Proceed (NTP) will establish a date on which performance shall start.

The performance period of this Contract is from the start date of the Notice to Proceed and continuing for twelve (12) months, with four (4) One-Year Options to renew at the discretion of the U.S. Government. The initial period of performance includes any transition period authorized under the Contract.

Temporary/Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary/Additional Services in addition to the scheduled services specified in this Contract. The Contracting Officer’s Representative (COR) shall order Temporary/Additional Services on an as-needed basis. This work shall be performed by Contractor trained employees, and shall not be sub-contracted. The COR may require the

Contractor to provide Temporary/Additional Services with twenty four (24) hour advance notice.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of five hundred square meters (500-Mt²). This reflects the contract minimum for each year of the contract.

Maximum: The amount of all orders shall not exceed three thousand square meters (3,000-Mt²).

This reflects the contract maximum for each year of the contract.

The Contractor shall issue separate invoices for any Temporary/Additional Services and, if applicable, materials, provided and requested under Temporary/Additional Services.

The Contractor shall also include a copy of the COR’s written confirmation for the billed

Temporary/Additional Services.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (ITBIS) is not applicable to this Contract and shall not be included in the CLIN rates or invoices, as the U.S. Embassy has tax exemption status with the Government of the Dominican Republic (GoDR).

2.2. BASE PERIOD

1. Base Year Firm-Fixed-Price in USD for Standard Services:

1a. Price per Month in USD x 12 months USD $

2. Base Year Firm-Fixed-Price in USD for Temporary Additional Services:

2a. Price in USD per Square Meter

2b. Estimated Number of Square Meters for Base Year 3,000-Mt²

2c.

Total in USD for Temporary Additional Services Not To

Exceed (NTE) Price for Base Year (Total = items 2a x 2b)

3.

Base Year Total in USD for All Services (Total = items 1a

+2c)

2.3. FIRST OPTION YEAR PRICES

1. Option Year 1 Firm-Fixed-Price in USD for Standard Services:

2. Option Year 1 Firm-Fixed-Price in USD for Temporary Additional Services:

2a. Price in USD per Square Meter

2b. Estimated Number of Square Meters for Base Year 3,000-Mt²

2c.

Total in USD for Temporary Additional Services Not To

Exceed (NTE) Price for Option Year 1 (Total = items 2a x

2b)

3.

Option Year 1 Total in USD for All Services (Total = items 1a +2c)

2.4 SECOND OPTION YEAR PRICES

1. Option Year 2 Firm-Fixed-Price in USD for Standard Services:

2. Option Year 2 Firm-Fixed-Price in USD for Temporary Additional Services:

2a. Price in USD per Square Meter

2b. Estimated Number of Square Meters for Option Year 2 3,000-Mt²

2c.

Total in USD for Temporary Additional Services Not To

Exceed (NTE) Price for Option Year 2 (Total = items 2a x

2b)

3.

Option Year 2 Total in USD for All Services (Total =

2.5 THIRD OPTION YEAR PRICES

1. Option Year 3 Firm-Fixed-Price in USD for Standard Services:

2. Option Year 3 Firm-Fixed-Price in USD for Temporary Additional Services:

2a. Price in USD per Square Meter

2b. Estimated Number of Square Meters for Option Year 3 3,000-Mt²

2c.

Total in USD for Temporary Additional Services Not To

Exceed (NTE) Price for Option Year 3 (Total = items 2a x

2b)

3.

Option Year 3 Total in USD for All Services (Total = items

1a +2c)

2.6 FOURTH OPTION YEAR PRICES

1. Option Year 4 Firm-Fixed-Price in USD for Standard Services:

2. Option Year 4 Firm-Fixed-Price in USD for Temporary Additional Services:

2a. Price in USD per Square Meter

2b. Estimated Number of Square Meters for Option Year 4 3,000-Mt²

2c.

Total in USD for Temporary Additional Services Not To

Exceed (NTE) Price for Option Year 4 (Total = items 2a x

2b)

3.

Option Year 4 Total in USD for All Services (Total =

2.7 GRAND TOTAL

Grand Total of Base plus All Option Years U.S. Dollars (USD $)

Base Year Total

First Option Year Total

Second Option Year Total

Third Option Year Total

Fourth Option Year Total

Grand Total of Base plus All Option Years USD $

CONTINUATION TO SF-1449

RFP SDR860-17-Q-0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this Contract is to obtain gardening services for real property owned or managed by the U.S. Government. The Contractor shall perform gardening services in all designated spaces.

1.2. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. Mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this Contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this Contract for all Government properties listed in 1.19. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the Contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the Contract. The Contractor shall perform all related support functions such as supply, sub-contracting, quality control, financial oversight, and maintenance of complete records and files.

1.3. DEFINITIONS

“CO” means the Contracting Officer. This is a warranted USG employee (usually a GSO) with authority to obligate USG funds by entering into, administering, or terminating contracts.

"COR" means Contracting Officer's Representative. This is a USG employee appointed in writing by the CO in accordance with Section G of this contract, who provides technical direction, clarification and guidance with respect to the contract specifications and statement of work.

“FFP” means firm-fixed-price. This is pricing that is not subject to any adjustment on the basis of the Contractor’s cost experience in performing the contract. The Contractor has full risk and responsibility for all costs and the resulting profit or loss.

“FMC” or “FMO” means Financial Management Office. This is the Designated Billing

Office and paying office responsible for management of the financial activities at the U.S.

Embassy Santo Domingo.

“Government”, “U.S. Government” or “USG” means the Federal Government of the

United States of America, unless specifically stated otherwise.

“GSO” means General Services Officer. This is a full-time, direct-hire, USG employee who is responsible for a range of duties that involve management of physical resources and logistical functions.

“IDIQ” means Indefinite-Delivery, Indefinite-Quantity. This is a type of contract that provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. The U.S. Government obligates and places Task/Delivery Orders for individual requirements.

“NTP” means Notice to Proceed. This is a letter pursuant to FAR 16.603 under which a

CO may authorize the Contractor to begin contractual performance.

"Ordering Officer" means the Contracting Officer of the U.S. Embassy.

“Task/Delivery Order” refers to a supplementary contractual and obligating document that includes a specific task description, and is used in IDIQ-type contracts.

“U.S. Post” or “U.S. Mission” means the Embassy of the United States of America in

Santo Domingo, Dominican Republic.

1.4. MANAGEMENT AND SUPERVISION

1.4.1. SUPERVISION

The Contractor shall designate a Project Manager who shall be responsible for daily on-site supervision of the Contractor's workforce at all times. This Project Manager shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor must hold a Bachelor’s Degree in Landscaping, Agriculture or Forestry, or have first-class Landscaping Management expertise, with a minimum of five (5) years of experience, and also shall have sufficient English language skill to be able to communicate effectively with members of the U.S. Government staff. The Project Manager shall have supervision as his or her sole function.

The Contractor shall designate two (2) Lead Gardeners that have training and a minimum of four

(4) years of experience as Landscaping Technician, Gardener and/or Groundskeeper. One (1)

Lead Gardener shall be posted at the Chief of Mission Residence (CMR) and one (1) Lead

Gardener shall be stationed at the New Embassy Compound (NEC). The Lead Gardeners shall be responsible at all times for on-site supervision of the work force (Gardeners). The Deputy Chief of Mission Residence (DCMR), the USAID Mission Director (MD), and the Senior Defense

Official/Attaché Residence (SEODATT) will not require Lead Gardeners.

1.4.2. SCHEDULES

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the U.S. Post. The Contractor shall deliver standard services between the hours of 08:00am and 04:45pm, Monday through Friday. For those items other than routine http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/16.htm#P668_110961 daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service. The Project Manager shall participate in weekly scheduled meetings with the COR at the location determined by the latter. The day before a meeting, the Contractor shall deliver a performance schedule covering the work that was performed during the previous week and what is planned for the upcoming week.

1.4.3. QUALITY CONTROL

The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the

COR. These visits shall be surprise inspections to those working on the Contract.

1.4.4. TECHNICAL GUIDANCE

The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.

1.4.5. GROUNDS MAINTENANCE PLAN

The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this Contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors.

The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within ten

(10) days after Contract award.

1.5. LAWN CARE

1.5.1. GRASS CUTTING

The Contractor shall maintain the height of grass between 4 and 6 centimeters with at least seven

(7) days grass cutting, or as instructed by the COR. The Contractor is responsible for all equipment and fuels needed to complete this task.

1.5.2. EDGING

The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.5.3. TRIMMING

The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass. The branch leaves, trees and shrubs must be trimmed in a way that it will not affect the sidewalks, especially in the parking lot and main sidewalks inside the compound.

1.5.4. WEEDING

The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The

Contractor shall obtain prior approval from the COR for all applications of weed killers.

1.5.5. TURF REPAIR AND RE-ESTABLISHMENT

The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the

Contractor's Grounds Maintenance Plan.

1.5.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the Contractor's Grounds Maintenance Plan.

1.6. PRUNING

1.6.1. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.6.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance

Plan, showing the method, frequencies, and dates of pruning.

1.6.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

direct and encourage plant growth in directions desired, remove dead and unsightly growth, and maintain a neat and attractive appearance.

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times. The Contractor must take special care to prune trees in pedestrian areas on a regular basis.

All major pruning shall be done only under the direction of the horticulturalist. The Contractor shall remove all dead branches and diseased foliage immediately, and shall remove insect or disease infested plant material from site and dispose of it appropriately. The Contractor shall use the proper tools for pruning at all times.

The Contractor is responsible for removing tree leaves, straw, branches and debris from the pruning work to a location outside of the compound on a daily basis. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times. The Grounds Maintenance

Plan must include pruning all large and tall trees.

1.6.4. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor. The Contractor is responsible for submittal and approval of the procedure as well as official permits from the city authorities for trimming and/or cutting any trees, bushes, etc., and all crane and/or other related equipment cost for trimming or cutting the trees, bushes, etc. will be Contractor`s responsibility.

1.7. LEAF REMOVAL

The Contractor shall, on a daily basis, remove fallen leaves and palm fronds from the grounds.

1.8. RECYCLED MATERIALS

The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

1.9. REMOVAL OF DEBRIS AND GARBAGE.

The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, sidewalks, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor shall cut up any large branches or dead vegetation so that the debris fits in the garbage container and the garbage truck used by the Embassy. The Contractor is responsible for all expenses incurred in the collection and disposal of debris. The Contractor will empty waste bins/trashcans from all outdoor areas daily and take them to the appropriate location as instructed by the

COR.

1.10. WATERING

1.10.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of seven (7) centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil. Equally, if natural precipitation is not sufficient, then the Contractor shall ensure to water enough to meet the requirement.

The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account typical weather patterns, the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements. The Contractor must be prepared to respond accordingly to any change in local weather patterns.

The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment. At the New Embassy Compound, there is a built-in sprinkler system that the

Contractor shall use for irrigation activities. At the CMR and DCMR, the Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.10.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.10.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.10.4. The Government shall furnish the supply of water.

1.11. FERTILIZER

1.11.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.11.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

1.11.3. The Contractor shall fertilize the lawn areas a minimum of two (2) times per year (or as instructed by the COR), with a fertilizer approved by the Post Occupational, Safety & Health

Officer (POSHO).

1.11.4. The Contractor shall apply weed killer once a year. If at any point during the year between annual treatments the Contractor believes that weed killer should be applied, the

Contractor should inform the COR in writing. All use of weed killer must have the written approval of the Post Occupational, Safety & Health Officer (POSHO). If weed killer is not required, the Contractor shall request a waiver in writing from the COR. Usage of weed killer may be waived by the COR, provided that weeds will be eliminated manually to maintain the appearance of the sites.

1.11.5. The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of two

(2) times a year. If at any point during the year between treatments the Contractor believes that fertilizer should be applied, the Contractor should inform the COR in writing.

1.12. PEST AND DISEASE CONTROL

The Contractor shall maintain a program according to SHEM rules for controlling pests, including mosquitos, bugs, ants, and plant disease so as to maintain flowers, shrubs, vines, trees, grass and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides to be used. The Contractor shall provide Material Safety Data Sheets

(see Hazard Assessment) to the COR for any chemical or hazardous material used. All pesticide usage shall be in strict conformance with label directions. Pesticide spraying or other treatment shall be performed in such a manner as to prevent accidental spray drift.

The Contractor shall present a plan for pest and disease control as a part of its monthly Grounds

Maintenance Report. Pesticides to be used in the accomplishment of work shall be clearly specified and submitted in writing to the COR for approval prior to commencement of work.

A. The plan submittal shall include the following points as a minimum:

(1) Target pests treated for;

(2) Rate of application and formulation for each job (e.g., gram/square meter);

(3) Schedule of application; and,

(4) Any special precautions not on label that will be taken to prevent environmental damage or pesticide injury;

B. Target pest and plant diseases to be controlled are as follows:

(1) Pest: mosquitoes, ants, tent caterpillars, pine caterpillars, scale insects, fall webworms, aphids, gypsy moths, spider mites, and other common pests.

(2) Plant Disease: scab, rots, mildew, etc.

C. Pesticide Application. During preparation and application, the Contractor shall:

(1) Keep safety equipment and spill kit available;

(2) Never leave equipment unattended while filling to prevent overflow;

(3) Use back flow preventers on hoses when connected to water outlets when filling spray tank; and,

(4) Inspect equipment and the area during application to insure proper and safe treatment;

D. Pesticide Spills and Decontamination. The Contractor shall be responsible for properly cleaning, decontaminating, and reporting pesticide spills.

E. The Contractor shall remove and dispose of all excess pesticides, debris and empty containers off the U.S. Government.

F. Rinse water may be developed in a spray operation. The Contractor shall either empty the tanks by spraying on the treatment site, collect the rinsing for future use, or save for disposal.

G. Records and Reports. The Contractor shall prepare, maintain, and submit daily records of all pest control operations for safety and effect. The Contractor shall furnish the reports to the COR within five (5) working days of pesticide application, showing the results of pesticide application plan. During the maintenance period, any decline in the condition of plantings requires the

Contractor to take immediate action to identify potential problems and to undertake corrective measures. If the Contractor does not have sufficient expertise or if the problems persist, they shall engage professional arborists and/or horticulturalists at no cost to the Government to inspect plant materials and to identify problems and recommend corrective procedures. Resetting plants to proper grades or upright position and restore it health in case of plant diseases.

The Contractor shall present a plan for pest and disease control as a part of its Grounds

Maintenance Plan. Pesticides to be used in the accomplishment of work shall be clearly specified and submitted in writing to the COR for approval prior to commencement of work.

1.13. CLEANING OF ROADWAYS AND WALKWAYS

The main roadways and walkways on each compound shall be swept and blown clean on a daily basis. The Contractor shall also remove stone flakes or chips that result from the wearing of stone walkways. The Contractor shall accomplish this work with minimum interference to pedestrian and vehicular traffic. After the garbage is collected by the garbage truck, the floor must be pressured water cleaned daily.

1.4. ROOF WEED REMOVAL AND GUTTER CLEANING

Gutter cleaning is to be accomplished at least bi-weekly during regular weather and weekly, during hurricane season and windy weather. The roof weed removal shall be done monthly. The weed removal of the roof should be treated the same as the garden weed removal. The pesticide used shall be approved by the Post Occupational, Safety & Health Officer (POSHO) and COR.

1.4.1 The Contractor shall gain access to the roof with a ladder and/or scaffolding provided by the Contractor and will not lean the ladder against a downspout or gutter, to avoid damage to the downspouts.

1.4.2 The Contractor shall remove leaves and twigs from gutters by hand or with a large spoon, a gutter scoop or a small garden trowel.

1.4.3 The Contractor shall wet down caked-on dirt, which can be difficult to remove without damaging the gutter itself, and then remove it with a gutter scoop or trowel.

1.4.4 The Contractor shall place debris in a bucket or plastic trash bag which can be placed on the roof or ladder and dispose of it appropriately once full.

1.4.5 The Contractor shall check that the downspouts are not clogged. The Contractor shall use water to unclog the downspouts by placing a garden hose in the opening, but should initially use minimal pressure as downspouts are not designed to withstand the same pressure as a house drain. If a plugged downspout cannot be cleared with a hose, the Contractor shall use a small plumber's snake or other appropriate equipment/tool.

1.4.6 Alternatively, the Contractor shall use a leaf blower to clean the gutters; taking all necessary safety precautions in accordance with SHEM standards.

1.4.7 The Contractor shall use a hose to flush the gutters with water after cleaning. (This will also determine if there are any leaks in the system.)

1.4.8 On a monthly basis, the Contractor will clean the roof at the CMR to include, but not limited to sweep blow and clean the area, removing all weeds, debris and trash. Apply weed killer if needed or as instructed by the COR.

Site-specific information in addition to the general information:

NEC

The Contractor is responsible for maintaining the grass and stone groundcover outside the NEC wall that is between the wall, the sidewalk and the curve. Weekly, or as instructed by the COR, at no additional costs to the Government, the Contractor shall perform high pressure water cleaning of all of the walkways and hard surfaces at the NEC (with the exception of the parking lots for official vehicles and personal vehicles), including between the staff parking lot and the

Main Entrance, between the Main Entrance and the street, between the Service Entrance and the street, between the Consular Entrance and the street, in the Consular Waiting Area and in the stairs adjacent to the Consular Waiting Area. The Contractor shall daily remove trash and http://www.ehow.com/how_2418_clean-gutters.html## http://www.ehow.com/how_2418_clean-gutters.html## http://www.ehow.com/how_2418_clean-gutters.html## gardening debris from the parking lots for official and personal vehicles. The Contractor shall also daily sweep and use a blower to remove gardening debris and/or leaves from the rails in each of the vehicular entrance gates. The Contractor shall be responsible for cleaning the sidewalk outside the Embassy compound and for picking up any gardening debris that may fall on the sidewalk during maintenance activities. The Contractor shall designate at least two (2) employees to have cleaning as their sole role. This includes, but is not limited to, ensuring that all floor surfaces and fences are free of leaves, trash, paper, food, bottles, etc., at all times. These employees must ensure that the floor is washed and cleaned after the garbage collector truck picks up the trash.

Roof Cleaning. The Contractor shall be responsible for cleaning and removing all weeds for all roof of the NEC. This includes all the Compound Access Control (CAC) areas, the Chancery building, the Shops Annex (SPX), Marine Security Guard Quarters (MSGQ), among others. The roof weed removal shall be done monthly and the process should be treated the same as the garden weed removal. The pesticide used shall be pre-approved by the Post Occupational, Safety

& Health Officer (POSHO) and COR.

Lawn Care. Please see Attachment 3 for NEC lawn care.

Planting Beds. Provide planting beds with minimum of 50 mm (2 in.) of gravel or local mulch. It is the responsibility of the Contractor to re-mulch as needed.

Cafeteria Garden. The Contractor will maintain the flower beds located in the exterior cafeteria patio area on the 2 nd floor of the Chancery building. This should include watering, fertilizing, weeding and replacing plants that die or become unsightly.

Exterior Furniture and Fixtures. The Contractor is responsible for cleaning all outdoor furniture including but not limited to the exterior trash bins, the seating benches, light poles and fixtures and water fountains. All exterior furniture and fixtures shall be cleaned daily.

Playground. he Contractor shall maintain the children’s playground at the NEC free of leaves and debris. The Contractor shall water the plants surrounding the playground and apply pest control. The Contractor shall clean the playground equipment two (2) times per week and after rainy days and shall remove any weeds that may grow inside the area. The Contractor shall supply and refill the mulch and bark chips from the playground annually. The children's playground cleaning will be part of the monthly Grounds Maintenance Report.

Wall Cleaning. Water pressure clean the walls up to at least four and a half meters (4.5-Mt.)

including, but not limited to, all Compound Access Control (CAC) areas, Shops Annex (SPX), pool area, perimeter wall, walls in between República de Colombia and the Embassy, parking lot walls, and the Chancery compound (including the windows).

DCMR

The Contractor is responsible for maintaining the grass and stone groundcover outside the

DCMR wall that is between the wall, the sidewalk and the curve. The Contractor is not responsible for cleaning the sidewalk but is responsible for picking up any gardening debris that may fall on the sidewalk during maintenance activities.

Care of Interior Plants. The Contractor shall maintain the interior garden inside the DCMR as well as the balcony planters. This should include watering, fertilizing, weeding and replacing plants that die or become unsightly.

CMR

The Contractor is responsible for caring for the plants in the stone planters along the sidewalk on

Leopoldo Navarro Ave. The Contractor shall care for the plants and remove all trash from the planters on a daily basis. The Contractor shall maintain the grass outside the CMR/old Chancery compound wall that is between the curve, the sidewalk and the wall. The Contractor is not responsible for cleaning the sidewalk but is responsible for picking up any gardening debris that may fall on the sidewalk during maintenance activities.

Playground. The Contractor shall keep the children’s playground at the CMR free of leaves and debris. The Contractor shall clean the playground equipment two (2) times per week and after rainy days and shall apply pest control. The children's playground cleaning will be part of the monthly Grounds Maintenance Report.

Perimeter Wall Cleaning. The Contractor shall clean the inside of the CMR perimeter wall with a high-pressure wash, or other effective means, four (4) times per year. The CMR perimeter wall cleaning will be part of the monthly Grounds Maintenance Report.

USAID Director and SEODATT

Grass Cutting. The Contractor shall maintain the height of grass between four (4) and six (6) centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

Edging. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

Trimming. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

Weeding. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs.

The Contractor shall obtain approval of the COR for all applications of weed killers.

Turf Repair. The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas.

Pruning. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

Watering. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of seven (7) centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil. On the other hand, if natural precipitation is not enough, then the

Contractor shall ensure to water enough to meet the requirement.

Fertilizer. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

HAZARDOUS AND TOXIC SUBSTANCES

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized under this Contract.

The Contractor assumes all liability for damage and/or injury for use of chemical products or equipment. All chemicals shall be applied by properly licensed personnel.

1.13.1. The Contractor shall notify the COR prior to applications and advise of any danger associated with the use of these products. The Contractor shall obtain prior approval from the

COR for all chemicals used for this contract.

1.13.2. The Contractor shall supply all Material Safety Data Sheets (MSDS) for products proposed to be used to the COR as a part of the Grounds Maintenance Plan.

1.13.3. The Contractor shall use herbicide spray to prevent growth in paved areas or areas where vegetated growth is not permitted.

1.13.4. The Contractor shall strictly adhere to chemical manufacturer’s application, usage, and clean-up directions. The Contractor shall take all precautions necessary to eliminate chemical misuse, personal property damage, and/or damage to wildlife.

1.13.5. The Contractor shall satisfy and comply with any and all local and OSHA regulations in the handling, application, disposal, and storage of all chemicals and/or hazardous chemicals.

1.13.6. The Contractor shall notify the COR in the event of any unusual circumstances regarding plant determination, wildlife death (mammal, fowl, or fish), or other abnormal occurrences.

1.13.7. The Contractor shall be responsible for any damages incurred by the improper use, storage, or application of all chemicals or substances used on the premises.

1.14. CODES AND STANDARDS

The Contractor, as a minimum, shall meet or exceed the applicable requirements of the latest revision of the following codes and specifications published by the following organizations:

(DOS) Department of State

(EPA) Environmental Protection Agency

(OSHA) Occupational Safety and Health Act

(Local Laws) Knowledge of local laws and regulations pertaining to environmental matters

It is not the intent of this specification to restrict the Contractor’s work. These specifications are the minimal requirements acceptable to the U.S. Embassy in Santo Domingo.

1.15. SAFETY

The Contractor shall protect the property from all potential hazards. The Contractor will adhere to and enforce all applicable local safety regulations. The Contractor shall provide safety barriers, as required, to clearly identify the working area and to prevent others from accessing the work area. The safety zone shall be sufficiently sized to prevent damage to others or to existing facilities and structures. Upon completion of the work, the Contractor shall remove the safety barriers from the work area. The Contractor shall report any accidents, injuries, fires or other incidents of a serious nature or incidents requiring emergency response to the guards at the location and the COR, immediately. Contractor personnel shall wear appropriate personal protective equipment for the task being performed.

1.16. ENVIRONMENTAL PROTECTION

The Contractor shall protect rivers and drainage ditches from chemical contamination, sediment run-off, construction debris, and other damage. Soil erosion and sediment control provisions and maintenance in accordance with local requirements are required. In the case of a spill or release of any sort, the Contractor shall immediately notify the COR.

1.17. USE OF SITE

The properties will be in daily use and will remain so during the work. The Contractor shall not interfere with the occupants’ use of the existing facilities. The Contractor shall not enter any buildings without authorization from the USG.

The Contractor shall confine activities to the immediate work site. The Contractor shall not unreasonably encumber the work area with materials or equipment. The Contractor shall keep the work area clean at all times and shall promptly remove waste materials or garbage.

1.18. UNDERGROUND UTILITIES

The Contractor shall consult with the COR before digging in any location. In any case, if the

Contractor breaks any underground tube or wire while digging the Contractor will be responsible for repairing it to the USG’s satisfaction at no cost to the U.S. Government.

1.19. LOCATION FOR SERVICES

All standard services are to be delivered on regular working days to:

LOCATION SQUARE METERS

New Embassy Compound (NEC) 31,000

Chief of Mission Residence (CMR) 19,000

Deputy Chief of Mission Residence (DCMR) 2,500

USAID Mission Director (MD) 1,252

Senior Defense Official/Attaché Residence (SEODATT) 430

2. WORKING HOURS

LOCATION

SCHEDULE

NEC Weekdays between 8:00am and 5:00pm, Monday through Friday

Saturdays from 8:00-1:00pm and Sundays from 1:00pm to 5:00pm, except for American and Dominican holidays identified.

DCMR Weekdays between 8:00am and 5:00pm, Monday through Friday, except for the American and Dominican holidays identified.

CMR Weekdays between 8:30am and 5:00pm, Monday through Friday

Saturdays 8:00am-10:00am

American Holidays 8:00am-10:00am for patio seating area only

No Dominican Holidays (American and Dominican holidays are identified.)

USAID

Director

Weekdays between 9:00am and 5:00pm, Monday through Friday

American Holidays between 9:00am and 5:00pm

No Dominican Holidays

SEODATT Weekdays once every two weeks between 8:00am-5:00pm

Other hours may be approved by the COR. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

3.0 DELIVERABLES

The following items shall be delivered under this Contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

Insurance 1 10 days after award Contracting Officer

Grounds Maintenance Plan 1 10 days after award COR

List of Personnel 1 10 days after award COR

Transition Plan 1 10 days after award COR

Payment Request 1 Monthly COR

4. PERSONNEL REQUIREMENTS

4.1 GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The

Contractor shall preserve peace and protect persons and property on-site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance, or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include, but are not limited to, the following actions:

(a) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

(b) Unauthorized use of Government property, theft, vandalism, or immoral conduct;

(c) Unethical or improper use of official authority or credentials;

(d) Security violations; or,

(e) Organizing or participating in gambling in any form.

4.2.6 KEY CONTROL

The Contractor shall receive secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this Contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this Contract. If the Contractor has lost any such keys, the

Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the

Government for the cost of rekeying that portion of the system.

4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this Contract.

4.4. PERSONNEL SECURITY

4.4.1 After award of the Contract, the Contractor shall provide the following list of data on each employee who will be working under the Contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will conduct background checks on these individuals. It is anticipated that security checks will take twenty (20) days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification Number

4.4.2 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this Contract. These identity cards are the property of the U.S.

Government. The Contractor is responsible for their return at the end of the Contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work identified in

Attachment A.

6. INSURANCE

6.1 AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, Contractual, independent Contractors, broad form property damage, personal injury).

1. Bodily Injury stated in U.S. Dollars:

Per Occurrence USD $15,000.00

Cumulative USD $100,000.00

2. Property Damage stated in U.S. Dollars:

Per Occurrence USD $15,000.00

Cumulative USD $100,000.00

6.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4 For those Contractor employees assigned to this Contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

6.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, helpers employees, or any other person, arising from an incident to the Contractor's performance of this Contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the

Government.

6.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site, or in storage on or off the site.

6.7 Government as Additional Insured. The general liability policy required of the

Contractor shall name "the United States of America, acting by and through the Department of

State," as an additional insured with respect to operations performed under this Contract.

6.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this Contract within ten (10) days after Contract award. The

Government may rescind or terminate the Contract if the Contractor fails to timely submit insurance certificates identified above.

7. LAWS AND REGULATIONS

7.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the Contract and requirements of local law, the Contractor shall promptly advise the Contracting

Officer of the conflict and of the Contractor's proposed course of action for resolution by the

Contracting Officer.

7.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this Contract.

8.0. TRANSITION PLAN

Within ten (10) days after Contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of

Contractor personnel, and the projected start date for performance of all services required under this Contract. The plan shall assign priority to the selection of all supervisors to be used under the Contract.

9.0. (a) QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory Contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer (CO) of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the

Contract. The role of the Government is to monitor quality to ensure that Contract standards are achieved.

Performance Objective

Scope of Work

Paragraph

Performance Threshold

Services

Performs all gardening services set forth in the scope of work.

1. thru 19.

All required services are performed and no more than one

(1) customer complaint is received per month.

(b) SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

(c) STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the Inspection Clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

(d) PROCEDURES

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should…