SDR860-13-Q-0007_-_Generator_Maintenance.pdf

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number SDR860-13-Q-0007, Prices, Block 23

Continuation To SF-1449, RFQ Number SDR860-13-Q-0007, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 – List of Generators to be Maintained

Attachment 2 – List of Tasks to be Performed

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

Continuation/Addendum to SF-1449

RFQ Number SDR860-13-Q-0007

PRICES, BLOCK 23

1. DESCRIPTION

The Embassy of the United States in Santo Domingo, Dominican Republic requires services to maintain generators in safe, reliable and efficient operating condition. The generators must be in operation seven days a week, 24 hours a day, 365 days a year. The contract will be for a one-year base period, with four one-year optional periods of performance.

The contract type is a firm fixed price contract for routine maintenance and repair services paid at the monthly rate below. These rates include all costs associated with providing generator maintenance and repair services in accordance with manufacturer’s specifications including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. This work shall be performed by Contractor trained employees, and shall not be subcontracted.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date on which performance shall start.

1.1 Definitions

i. “Government” means the Government of the United States of America unless specifically stated otherwise.

ii. “USG” means the Government of the United States of America.

iii. “Calendar Day” means the twenty-four hour period from midnight to midnight.

Saturdays, Sundays, and all holidays are considered calendar days.

iv. “Weekday” means Monday through Friday.

v. “CO” means Contracting Officer, a USG employee appointed as the sole individual with broad authority to enter into, administer and modify contracts as well as approve payments.

vi. “COR” means Contracting Officer's Representative.

vii. “NEC” refers to the New Embassy Compound located at Avenida Republica de

Colombia #68, Arroyo Hondo, Santo Domingo.

viii. “M.S.D.S.” means a product manufacturer’s Material Safety Data Sheet

ix. “Manufacturer’s Specifications” means the specifications in the manufacturer’s manual for the equipment

2. PRICING

Offerors shall provide bids in U.S. dollars.

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the contract line item rates or invoices because the U.S. Embassy has tax exemption status with the host government.

2.1 Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Line Item and Description Monthly Price Annual Total

001 Routine monthly maintenance for all equipment described in this solicitation ___________ x 12 ____________

2.2 Option Year 1-The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Line Item Monthly Price Annual Total

002 Routine Monthly Maintenance

2.3 Option Year 2-The Contractor shall provide the services shown below for Option Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12

003 Routine Monthly Maintenance

2.4 Option Year 3-The Contractor shall provide the services shown below for Option Year 3, starting three years after the date stated in the Notice to Proceed and continuing for a period of

12 months.

004 Routine Monthly Maintenance

2.5 Option Year 4-The Contractor shall provide the services shown below for Option Year 4, starting four years after the date stated in the Notice to Proceed and continuing for a period of 12

005 Routine Monthly Maintenance

2.6 Grand Total

Amount

Base Year:

First Option Year:

Second Option Year:

Third Option Year:

Fourth Option Year:

Grand Total:

3. LOCATION FOR SERVICES

The sites include:

Facility Location

NEC Avenida República de Colombia #68, Arroyo Hondo

4. CONTRACT TERM

The initial contract term shall be for a period of one year effective from date of award. The

Government reserves the right to extend the contract term for four additional periods of one year.

The Government will notify the Contractor of its intention to extend no later than 60 days from the anniversary date of the original notice to proceed.

The notice to proceed will indicate the contract start date, which will coincide with the

Embassy’s move to the New Embassy Compound.

Continuation/Addendum to SF-1449

RFQ Number SDR860-13-Q-0007

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1. SCOPE OF WORK

The Embassy of the United States in Santo Domingo, Dominican Republic requires the

Contractor to maintain the generators identified in Attachment 1 in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the generators in accordance with the manufacturer's specifications. Under this contract the Contractor shall provide the services of a trained generator mechanic on a monthly basis to check and repair equipment operation and perform scheduled and preventive maintenance.

Emergency repair services are not included in this contract.

2. HOURS OF PERFORMANCE

The Contractor shall schedule periodic routine maintenance and repair visits for weekdays starting at 8:00am (see Section 2 for a list of official holidays when the Embassy will be closed.)

The Contractor and the Contracting Officer's Representative (COR) will work together at least seven calendar days in advance to schedule the visit.

3. ACCESS TO GOVERNMENT SITE AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the

Contractor's generator mechanics and be the Contractor's liaison with the Embassy. The

Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

3.2 Personnel security. The awarded Contractor shall subject its personnel to the

Government's approval. All Contractor employees that will support the performance of this contract must pass the U.S. Government’s background check. The Contractor must provide the full name, place of birth, date of birth and cedula number of all personnel scheduled to perform work on U.S. Government properties, 60 days before the date of the contract start date stated in the Notice to Proceed. The Government reserves the right to deny access to U.S.-owned or

U.S.-operated facilities to any individual. The Government shall issue identity cards to approved

Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property. These identity cards are the property of the Government. The

Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government.

3.3 Standards of conduct

3.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.3.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.3.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

3.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following infractions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.3.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract.

Keys shall not be duplicated without the COR's approval. Where the Government determines that the Contractor or its agents have duplicated a key without permission of the COR, the

Contractor shall remove the individual(s) responsible from performing work under the contract.

If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

3.3.8 Access Control. The Contractor shall ensure that all doors and gates are secure at all times.

4. WORK REQUIREMENTS

4.1 SCHEDULED ROUTINE MAINTENANCE AND REPAIR

4.1.1 General

The Contractor shall provide all management, supervision, labor, materials, supplies and equipment to perform monthly, semi-annual and annual maintenance on Four 0000 Series, 700

KW Cummins generators and related peripheral equipment.

The objective of scheduled routine maintenance and repair is to eliminate or minimize generator malfunction, breakdown and deterioration. Contract maintenance must ensure continuous, safe, and satisfactory operation of all generators, their parts and components. The Contractor shall schedule routine maintenance to include all tasks herein described.

The list of equipment to be serviced is in Attachment 1.

The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tear. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain a sufficient and easily accessible supply of spare parts. The Contractor shall only use new fluids recommended by the generator manufacturer.

Checklist Approval - The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks that the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format similar to the one provided in

Attachment 2. The COR must approve the proposed "Scheduled Routine Maintenance Task

Checklist" prior to contract work commencement.

Minimum Requirements - The Contractor shall provide a trained mechanic to inspect and service every generator and related peripheral equipment once a month, every month of the year to maintain the equipment to manufacturer’s specifications. Following the manufacturer’s recommendations, the Contractor shall also perform more involved maintenance at different intervals. The mechanic shall sign off on every item of the checklist. The mechanic shall leave a copy of this signed checklist with the COR following that period’s routine maintenance visit.

In general, the inspection and servicing shall include, but not be limited to, the following tasks:

Generators:

Inspections

Cleaning

Repairs

Replacement of fluids as needed

Completion of the generator maintenance log

Fuel Tank:

Gauging of the underground diesel fuel tank for fuel levels and the presence of water

Reading of the automatic fuel tank level gauge

Testing of the leak detector alarm

Completion of the associated reporting

Fuel Supply:

Inspection of the diesel fuel supply

Inspection of the return and overflow pumps located in adjacent enclosures for proper operation.

Sampling of fuel once every three months to ensure it is not contaminated.

Other Peripheral Equipment:

Coordination of any repairs needed for other peripheral equipment, including the diesel driven water pump, Cummings paralleling gear and automatic transfer switches.

Refer to “Details” below for further detail

4.1.2 Details

Monthly, quarterly, semi-annual and annual maintenance shall include at a minimum, but not be limited to, the following:

MONTHLY

Check for leaks, foreign objects, loose fittings and guards.

Check coolant levels and top up.

Check filler cap gaskets and sealing surfaces.

Check condition and tension of fan belts.

Visually inspect water pump for leaks or unusual noises.

Inspect air filter service indicator for proper operation.

Inspect air filter.

Inspect piping and filter housing.

Inspect exhaust manifold for damage, leaks or loose hardware.

Inspect silencer and piping for damage, corrosion or leaks.

Check lubrication system for leaks – front and rear seals, oil pan and oil filters.

Check crankcase oil levels.

Check oil pressure.

Operational & visual inspection of pre-lube pump.

Inspect breather for proper operation. Note excessive blowby.

Check fuel system for leaks.

Inspect and clean fuel control linkages.

Clean fuel filter.

Check fuel pressure.

Inspect fuel tank for leaks. Drain water and sediments.

Visual inspection of power generator. Check for loose connections.

Inspect connections for Starting Motor. Inspect oil jar and feeder open-air starters.

Inspect batteries for damage or leaks. Clean terminals. Top up electrolyte levels if required.

Inspect Alternator for proper operation. Check for loose connections.

Check belts for alternator, pulley & voltage output.

Checking voltage and frequency for proper settings and stability.

Checking change over switch operation.

QUARTERLY

This service includes all of the Monthly tasks, plus the following tasks and activities:

Lubricate and check fan drive bearing operation and clearance.

Replace primary air cleaner.

Replace secondary air cleaner.

Change engine oil and filter(s).

Clean crankcase breather.

Obtain S.O.S sample for engine crankcase oil (after stopping the engine).

Obtain S.O.S. cooling system coolant sample.

Change primary fuel filter/water separator.

Change secondary fuel filter.

Inspect safety controls for loose connections and wiring deterioration.

Clean contaminants for windings (dirt, grease, salt or oil films).

Vacuum clean dirt & debris for voltage regulator.

Inspect circuit breakers for free movement and tight connections.

Inspect and testing automatic transfer switch for proper operation.

Vacuum clean control panel.

Start the engine and check all gauges.

Stop the engine and record charging amperage reading.

SEMI-ANNUALLY

This service includes all of the monthly and quarterly tasks, plus the following tasks and activities:

Replace thermostat.

Drain and refill coolant.

Perform engine valve lash adjustment.

Check engine valve rotators.

Check turbocharger.

Change primary fuel filter.

Lubricate governor actuator and replace governor oil.

Check crankshaft vibration damper.

Check engine mounting.

Test alarms and shutdown devices.

Perform test of generator windings.

Lubricate rear and front bearings.

ANNUALLY

On an annual basis the Contractor shall perform a full load test.

4.1.1 Work Sequence

During routine maintenance, only one generator shall be taken offline at any one time. At all times, the Contractor shall ensure at least two generators are running in order to support the full load of the Embassy.

4.1.2 Disposal of Removed Materials and Equipment

The Contractor shall be responsible for the off-site disposal of all removed materials and equipment except those items specifically designated to be retained by the Government. The

Contractor shall not allow debris to accumulate. The Contractor shall ensure the work place is cleaned at the end of each day. No materials or debris shall be burned on the site. The

Contractor shall follow all applicable local environmental disposal laws and regulations.

4.1.3 Safety

The Contractor shall observe all normal rules governing safety and shall comply with all local regulations, and official requests and directives of the COR. The Contractor shall provide to the

Government the Material Safety Data Sheets for all chemicals used prior to those compounds being brought into the facility. The Contractor shall obtain a “Hot Work Permit” from the COR prior to performing welding, soldering, torch or an open flame. The Hot Work Permit shall be kept at the site where work is being performed for the period granted.

4.1.4 Tests and Reports

A. Inspections. The Contractor shall provide written reports of any discrepancies or concerns found during the inspections (in addition to filling out the generator maintenance logs) within two calendar days of the inspection.

B. Contractor reports – Operation problems. The Contractor shall immediately communicate verbally, and additionally in writing within two calendar days, to the COR the discovery, cause and corrective actions to be taken for all potential operational problems of an unusual or potentially hazardous nature of which the Contractor becomes aware.

C. Fuel and fluids checks. The Contractor shall provide written reports within seven calendar days of all tests/analyses conducted.

D. Contractor operation records. The Contractor shall maintain schedules, operations logbooks, inventory lists, equipment specifications and drawings that describe the generators covered by these specifications and the services performed. These documents shall be made available to the COR upon request. Contractor records must be furnished in both paper and electronic format.

E. Annual safety inspection and report. The Contractor shall conduct annually a full-load test. The result of each test shall be delivered to the COR in writing within fourteen (14) days of date of test.

4.1.5 Availability of Utility Services

Normal and conservative use of utilities for project work will be made available to the

Contractor to complete the work. The Contractor shall make all required connections and restore affected utilities to their original condition at no cost to the Government. The Government reserves the right to curtail this privilege at any time deemed necessary by the COR.

4.1.6 Warranty

The Contractor shall warranty all materials and labor for a period of 12 months from the signed date indicating satisfactory completion of the work.

4.2 Quality Control

The Government shall have the right, at any stage of the operation, to inspect and/or reject any and all work, which, in its opinion, does not meet with the requirements of this contract. Such rejected work shall be corrected to the satisfaction of the Government at no additional cost to the

Government

4.3 Information Library

The Contractor shall have and maintain, for the duration of the contract period, a reference library consisting of manufacturer’s equipment maintenance schedules, equipment schematics, layouts, parts list, etc., and other basic information needed to properly maintain the included systems. Upon termination of the contract, the Government shall become sole owners of these records.

5. Working Hours

The Contractor shall schedule each month’s routine maintenance and repair visit for a weekday starting at 8:00am. The Contractor and the COR will work together starting at least seven calendar days in advance to schedule the work.

6. PERSONNEL, MANAGEMENT AND SUPERVISION, TOOLS, REPAIR PARTS,

MATERIALS AND SUPPLIES

6.1 Personnel

6.1.1 Only trained and licensed service technicians shall be used to perform repairs and maintenance services stipulated in this contract. Service technicians assigned by the Contractor must have five years of experience in all aspects of maintenance to be performed, including repairs that may become necessary during the term(s) of this contract. The primary technician assigned to the account much be certified by Cummins in generator maintenance. The COR may require the Contractor to provide the qualifications of any employee assigned to this contract.

6.1.2 The Contractor shall have backup technicians who are qualified in all respects of equipment repair and services requirements to assume the responsibilities for the maintenance of the included systems.

6.1.3 Personnel. The awarded Contractor shall subject its personnel to the Government's approval. All Contractor employees that will support the performance of this contract must pass the U.S. Government’s background check. The Government reserves the right to deny access to

U.S.-owned or U.S.-operated facilities to any individual.

6.2 Supervision and Administration

6.2.1 The Contractor agrees to maintain complete accurate records of ALL maintenance services performed, repairs made, and replacement parts used and billed for during the period of this contract. Maximum use shall be made of the preventive maintenance program to identify and forecast routine generator and generator equipment maintenance requirements. All equipment defects and deviations from normal operating characteristic and specifications shall be recorded on the preventive maintenance services.

6.2.2 The Contractor agrees to furnish the COR with a copy of each completed work log. That work log shall be annotated with a description of the problem, the corrective actions taken by the

Contractor personnel and the name of the Contractor personnel that performed the work.

6.3 Parts, Materials and Supplies

The Contractor shall provide the appropriate tools and testing equipment for scheduled maintenance as required by this contract. The Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the generators as required by this contract. The Contractor shall be responsible for all parts related to preventive maintenance as described in the equipment logs.

7. EXCLUSIONS

None.

8. INSURANCE REQUIREMENTS

8.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract

The Contractor's assumption of absolute liability is independent of any insurance policies.

8.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The

Contractor shall carry the following minimum insurance:

Comprehensive General Liability

Bodily Injury As required by Dominican Republic law

Property Damage As required by Dominican Republic law

Workers’ Compensation and Employer’s Liability

Workers’ Compensation and

Occupational Disease As required by Dominican Republic law

Employer’s Liability As required by Dominican Republic law

8.3 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The

Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.4 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

9. ACCIDENTS AND INJURY

9.1 The Contractor and his employees shall comply with all OSHA regulations and the

Dominican Republic’s local safety regulations.

9.2 The treatment of injuries sustained by the Contractor's employees shall be the responsibility of the Contractor.

9.3 At those United States Embassy locations that have a medical department, the medical department can be contacted for initial assistance in a medical emergency (during the medical department's normally scheduled hours.)

9.4 All OSHA recordable injuries sustained on United States Embassy premises must be reported, in writing, to the United States Embassy representative.

10. PERMITS

The Contractor shall maintain in full force and effect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

11. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

12. GOVERNMENT FURNISHED PROPERTY

None.

13. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all generator maintenance services set forth in the performance work statement

(PWS)

1 thru 12

All required services are performed and no more than one

(1) customer complaint is received per month.

Contractor response time does not exceed the limits set forth in this contract. No more than (1) late arrival per month.

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one

(1) customer complaint per month and that the Contractor does not deviate from the response time limits more than once per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

14. DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO

Proof of Insurance 1 10 days after award Contracting Officer

Preventative Maintenance

Schedule 1 30 days after award COR

List of Personnel 1 60 days before start date of contract COR

ATTACHMENT 1

LIST OF EQUIPMENT TO BE SERVICED

Equipment Manufacturer Model Quantity

Generator Cummins 0000 Series 700 KW 4

All related and peripheral equipment, including but not limited to fuel tank, fuel supply, diesel driven water pump, Cummings paralleling gear and automatic transfer switches.

ATTACHMENT 2

SAMPLE PREVENTATIVE MAINTENANCE CHECKLIST

The Contractor is responsible for developing a maintenance checklist. Below is an example of a

Preventative Maintenance Checklist. The COR must approve the Contractor’s proposed checklist prior to contract work commencement.

MONTHLY

ITEM ACTION Comments

Visual Inspection Check for leaks, foreign objects, loose fittings & guards

Cooling System

Radiator / Heat

Exchanger

Visual inspection for leaks, damage or debris.

Radiator Louvers Check if operates correctly

Coolant Check Level / Top Up (if necessary)

Check condition (rust, oil, contaminants)

Check coolant conditioner concentration / Add if necessary.

Check filler cap gasket and sealing surfaces.

Hoses & connections Inspect for deterioration. Check tightness of connections.

Fan Belts Check Condition / Inspect for wear or deterioration.

Check Tension / Adjust if necessary.

Water Pump Visual and operational inspection for leaks or unusual noises

Air Induction & Exhaust

Air Filter Service

Indicator

Check reading. Inspect for proper operation.

Reset.

Air Filter Inspect. Clean as necessary.

Piping and Filter housing

Inspect for damage, leaks or loose connection.

Exhaust Manifold Inspect for damage, leaks or loose hardware.

Inspect silencer and piping for damage, corrosion or leaks.

Lubrication System

Lubrication System Check for leaks - front & rear seals, oil pan and oil filters

Engine Crankcase Check oil level.

Oil Pressure Check gauge for correct pressure.

Prelube Pump Operational & visual inspection.

Breather Inspect for proper operation. Note excessive blowby.

Fuel System

Fuel System Check for external leaks.

Governor Check oil level – if applicable.

Fuel Control Linkages Inspect controls & linkage for proper operation. Lubricate.

Primary Fuel Filter Clean.

Fuel Pressure Operational check for correct pressure.

Fuel Tank Visually inspect for leaks. Drain water & sediments.

Starting System

Batteries Inspect for damage or leaks / Clean terminals

Check / Top Up electrolyte Level – if applicable.

Starting Motor Inspect connections. Inspect oil jar & feeder open-air starters

Alternator Inspect for proper operation, Check any loose connections

Check belts, pulley & voltage output.

Power Generator

Visual Inspection Walk around, required cleaning. Check for loose connections.

Space Heaters Check for proper operation.

Voltage & Frequency Check for proper settings & stability.

Change Over Switch Check operation

Malfunctions Report any malfunctions

There will be additional pages in the checklist for semi-annual and annual tasks.

QUARTERLY

ITEM ACTION

Comments

Cooling System

Fan Drive Bearing Lubricate / Check fan operation and clearance.

Air Induction & Exhaust

Replace secondary air cleaner

Replace primary air cleaner

Lubrication System

Engine Oil Change engine o and filter(s)

Used (old) Filter(s) Cut/Open, inspect for foreign materials.

Crankcase Breather Clean

S.O.S. Obtain Sample for S.O.S. (After stopping the

Engine)

Fuel System

Check secondary fuel filter

Safety Controls

Safety Controls Inspect for loose connections and wiring deterioration

Power Generator

Windings Clean contaminants (dirt, grease, salt or oil films).

Voltage Regulator Vacuum clean dirt & debris.

Circuit Breakers Inspect for free movement & tight connections

Automatic Transfer

Switch

Inspect and test for proper operation.

Control Panel Vacuum clean

Engine Start the engine, check all gauges

Stop the engine – Record Charging Amperage

Reading

SECTION 2 - CONTRACT CLAUSES

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JUL 2013)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (FEB

2012), is incorporated by reference. (See SF-1449, block 27a).

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items (JAN 2013)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L.

110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Aug 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements

(Jul 2010) (Pub. L. 111-5).

__ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

_X_ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Feb 2012) (41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L.

https://www.acquisition.gov/far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_233_240.html#wp1113344 https://www.acquisition.gov/far/current/html/52_200_206.html#wp1137622 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://www.acquisition.gov/far/current/html/52_200_206.html#wp1141983 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_200_206.html#wp1144881 https://www.acquisition.gov/far/current/html/52_200_206.html#wp1141649 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_200_206.html#wp1144992 https://www.acquisition.gov/far/current/html/52_207_211.html#wp1140926 https://www.acquisition.gov/far/current/html/52_207_211.html#wp1145644 https://www.acquisition.gov/far/current/html/52_207_211.html#wp1146366

111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L.

110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011)

(15 U.S.C. 657a).

__ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (11) [Reserved]

__ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003)

(15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged

Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged

Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program—

Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

__ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012)

(15 U.S.C. 632(a)(2)).

__ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned

Small Business (EDWOSB) Concerns (Apr 2012) (15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB)

Concerns Eligible Under the WOSB Program (Apr 2012) (15 U.S.C. 637(m)).

https://www.acquisition.gov/far/current/html/52_217_221.html#wp1135955 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1135970 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136004 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136017 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136017 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136017 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136032 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136058 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136058 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136058 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136058 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136174 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136175 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136186 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136333 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136333 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136374 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136380 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136387 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1139913 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1144950 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_217_221.html#wp1144420 http://uscode.house.gov/

__ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012)

(E.O. 13126).

__ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

__ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010)

(29 U.S.C. 793).

__ (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

__ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

__ (34) 52.222-54, Employment Eligibility Verification (JUL 2012). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42

U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal

Computer Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

_X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (AUG 2011) (E.O. 13513).

__ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act

(Nov 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-

169, 109-283, 110-138, 112-41, 112-42, and 112-43).

__ (ii) Alternate I (Mar 2012) of 52.225-3.

__ (iii) Alternate II (Mar 2012) of 52.225-3.

__ (iv) Alternate III (Nov 2012) of 52.225-3.

_X_ (41) 52.225-5, Trade Agreements (NOV 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

__ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

https://www.acquisition.gov/far/current/html/52_222.html#wp1147479 https://www.acquisition.gov/far/current/html/52_222.html#wp1147630 https://www.acquisition.gov/far/current/html/52_222.html#wp1147656 https://www.acquisition.gov/far/current/html/52_222.html#wp1147711 https://www.acquisition.gov/far/current/html/52_222.html#wp1158632 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1148097 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1148123 https://www.acquisition.gov/far/current/html/52_222.html#wp1160019 https://www.acquisition.gov/far/current/html/52_222.html#wp1156645 https://www.acquisition.gov/far/current/html/Subpart%2022_18.html#wp1089948 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1168892 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_223_226.html#wp1168892 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+250+1286++%2842%29%20%20AND%20%28%2842%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1178433 http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_223_226.html#wp1179078 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1179078 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1188603 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1168995 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169038 http://uscode.house.gov/ http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t17t20+1727+50++%2819%29%20%20AND%20%28%2819%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t17t20+1727+50++%2819%29%20%20AND%20%28%2819%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169038 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169038 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169038 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169151 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t17t20+1727+50++%2819%29%20%20AND%20%28%2819%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t17t20+1727+50++%2819%29%20%20AND%20%28%2819%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169608 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1173773 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+250+1286++%2842%29%20%20AND%20%28%2842%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+250+1286++%2842%29%20%20AND%20%28%2842%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

__ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

(Nov 2007) (42 U.S.C. 5150).

_X_ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002)

(41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995)

(41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_X_ (47) 52.232.33 Payment by Electronic Funds Transfer System for Award

Management (Jul 2013)

__ (48) 52.232-34, Payment by Electronic Funds…