Score Tabulation Sheet Summary

This is a score tabulation and combined scoring results document related to Clackamas County's Facilities Department procurement, conducted in partnership with the City of Oregon City. The procurement sought to acquire four Aeroco Benchmark BMK2000 Condensing Boilers from Proctor Sales under an Efficient Utilization of Existing Equipment or Supplies exemption pursuant to Local Contract Review Board Rules C-047-0288. The equipment represents a direct installation into the county's existing building design. The procurement notice was issued on March 10, 2023, with a comment submission deadline of March 17, 2023, allowing seven calendar days for vendor remarks to be submitted to Procurement Analyst Ryan Rice. The document establishes the final scoring results and award determination for this streamlined procurement process.

The total estimated purchase value for this procurement is $213,330.00. Proctor Sales was identified as the sole-source vendor, eliminating the need for traditional competitive bidding. No set-aside designations, disadvantaged enterprise preferences, or specific respondent qualifications beyond vendor capability were noted in the procurement documentation. This procurement method bypassed conventional competitive solicitation procedures, reflecting the county's determination that the specified boilers were the most appropriate solution for the existing infrastructure and that direct procurement from Proctor Sales represented efficient utilization of available resources within the county's facilities management strategy.