Scope,_Submittal,_Eval.docx

PIERCE COUNTY REQUEST FOR QUALIFICATIONS FOR DEPARTMENT WIDE ON-CALL LAND SURVEYING SERVICES

EXPECTED TERM OF RESULTING AGREEMENTS

This Agreement will be automatically renewed for a maximum of 4 additional 12-month terms, unless either party provides a notice of non-renewal at least sixty (60) calendar days before the end of the current term. This agreement may be extended to complete current work in progress.

The County anticipates awarding one contract. Estimated Initial Value of Resulting Contract: $250,000.

DESCRIPTION OF SERVICES

Pierce County Planning & Public Works Department requires the services of an on-call professional land surveyor and/or land surveying firm licensed in the State of Washington to provide a full range of primary and/or supplemental land survey information.

The result of this RFQ will be the award and negotiation of a Services Agreement (SA). One or more firms may be selected for award and negotiation of a SA. This SA may be utilized for specific County projects, as determined by the County on a written authorization basis. All assigned projects will be defined in writing by the County in the form of work assignments to the resulting SA.

SCOPE OF SERVICES

Upon written authorization of the County to proceed, the Contractor shall provide survey services for one or more of the assignments listed below and shall provide the entire range of services necessary to complete the work assigned.

This includes, but is not limited to, boundary survey, research and discovery, topographic survey, monumentation setting and recovery, aerial photogrammetry, Global Navigation Satellite System (GNSS) control surveys, construction staking and preparation of legal description.

More specifically, the Contractor may provide the County with services to including the following:

· Bathymetric Survey

· Preparation of DNR Aquatic Lease Plats

· Section subdivision, breakdown, and ties to Washington State Grid Coordinate System

· Property and boundary surveys, including recorded drawings

· Easement and right-of-way surveys

· Boundary research and discovery

· Horizontal and vertical control traversing/surveying

· Preliminary route centerline surveying

· Profiling and cross-sectioning

· As-built surveys

· Utility location and research

· Wetland boundary surveys

· Bathymetry survey for rivers, lakes, and streams

· Civil3D or county standard electronic drawings

· Other surveying services as requested by the County

This list is not intended to limit the scope of potential services and may be modified upon agreement by both parties.

The issuance of purchase orders/work assignments to individual consultants for projects shall be based solely on what is in the best interest of the County, regardless of the categories above. The purchase order/work assignment shall contain a detailed description of the work to be performed, the time schedule for completing the individual task and the entire work assignment, any special conditions, and the maximum amount to be paid. The Contractor shall not proceed with any work until the signed written Work Assignment and Notice to Proceed has been issued by the County.

Standards:

Unless specifically modified by a subsequent project scope of services, the following standards shall apply to all projects:

1. Work shall be performed by or under the direction of a Professional Land Surveyor licensed in the State of Washington.

2. Horizontal control data will be in compliance with Pierce County Ordinance 2012-36s, currently NAD 83 adjustment 2011, translated to Washington State Plane South Zone. Vertical control data shall be reported in NAVD 88. Survey data shall align to the appropriate Pierce County Control Network as directed by the County.

3. Project control monuments set shall meet the standards and specifications for positional accuracy at the time of the particular survey. Typically, this will be local accuracies of control points at the 95-percent confidence level based on standards described in Chapter 7 of the Washington Department of Transportation 2005 Highway Survey Manual.

4. For surveys performed, a final report shall be submitted to Pierce County. It shall include the following:

a. A description of the survey, location and number of monuments set and/or used and a scale drawing showing such monuments. All drawings submitted except Record of Survey Drawings, shall be 24" x 36" reproducible, signed and stamped by a professional land surveyor. Records of Survey Drawings must adhere to Pierce County and Washington Administration Code recording standards.

b. Digital plans and drawings by Contractor utilizing computer-aided drafting shall be prepared and submitted to the County in Autodesk Civil 3D 2014 compatible format or later. Civil 3D: feature object, surface, profiles, sheet and plotting styles, will need to conform to County configured National Cad Standards (N.C.S.) schemes. Any surface, alignment/profile or corridor data will be included in native Autodesk Civil 3D 2014 or compatible formats as will any other digital data files.

c. The drawing shall be in Washington State Plane South Zone coordinates, reduced to ground measurements, with the Y axis equal to North. A combined scale factor and grid reference is also required.

d. A description of the office procedures, hardware and software, editing and parameters used, and quality assurance used in performing the work.

e. Minimally constrained and final constrained least squares adjusted coordinates for monuments. Balanced and adjusted elevations for project benchmarks and control points set.

f. Data obtained, including field books/notes and electronic copies of the vector files for all GPS observations.

g. Data obtained, including field books/notes and electronic copies of the vector files for any post processed GNSS/GPS observations.

h. At the option of the County, the County may waive certain requirements of the final report.

Due to the difficulty in determining the actual work required under the resulting contracts, the consultant shall not be limited to the services listed in the categories. Instead, the County may request any of the services the consultant provides related to surveying or engineering. There is no guarantee of quantity or amount of purchase of professional services under this agreement.

Statement of Qualifications (SOQ) Instructions

SUBMITTAL PROCESS

For SOQ’s to be considered the following should be included in your submittal:

A letter of interest from the prime firm, signed by the principal professional intended to lead the project effort. The letter needs to include contact information, number of years the firm has been in business under current or previous names or additional assumed business names and the name and title of the person authorized to execute a contract on behalf of the firm. Provide similar information concerning each subcontracted firm.

The name and resume of each individual who would be assigned to this project and each individual assigned to backup each primary person in his/her absence, together with similar information for each individual to be provided under any subcontract.

Your firm’s approach to this type of work and explain how your firm has the experience, qualifications, size, resources, and commitments to provide the services listed in the scope of work.

Any additional services or procedures of benefit to the County not specifically required by this Request for Qualifications, which your firm offers to provide.

A statement outlining any proposed exceptions to the County’s requirements or requested clarifications to the requirements.

At least three (3) references listing customers with similar requirements.

By submitting a Letter of Interest and Statement of Qualifications, firm agrees that all documents, reports, SOQ’s, proposals, working papers, or other materials prepared pursuant to this request shall become the sole and exclusive property of the County, and the public domain, and not the property of the Firm. The Firm shall not copyright, or cause to be copyrighted, any portion of said items submitted to the County because of this solicitation.

EVALUATION CRITERIA

Matters relating to qualifications and experience to meet the County's needs will receive highest priority in evaluation. After a firm is selected, the County expects to negotiate towards a Services Agreement.

If negotiations fail for any reason, including price, the County may choose to negotiate with others to obtain an appropriate contract for needed services.

Firms will be evaluated on the following criteria:

1. Presentation: The information was presented in a clear, logical manner, and is well-organized. All required information was provided. (5 points possible)

2. Qualifications and Experience: How the qualifications of the firm and key individuals meet the needs of the County. (40 points possible)

3. Capacity & Availability: The firm has the size, resources, and commitment to provide timely services based on the County needs. (20 points possible)

4. Approach to Work: The firm’s approach to work, including compliance with requirements, innovative offerings, services offered, and other related matters. (25 points possible)

5. References: References either submitted with the qualifications or known to the County. (10 points possible)