REQUEST FOR QUALIFICATION

2026-RFQ-033

ON-CALL LAND SURVEYING SERVICES

Pierce County

1501 Market St, Suite 420

Tacoma, WA 98402

RELEASE DATE: March 20, 2026

DEADLINE FOR QUESTIONS: April 3, 2026

RESPONSE DEADLINE: April 8, 2026, 1:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/piercecountywa https://procurement.opengov.com/portal/%7bproject.government.code%7d

Pierce County

REQUEST FOR QUALIFICATION

On-Call Land Surveying Services

I. Introduction II. Scope of Work

III. Submittal Criteria IV. Evaluation and Award Process V. Evaluation

VI. RFQ General Terms and Condition VII. Vendor Questionnaire

Attachments:

A - Sample Services Agreement

Request For Qualification #2026-RFQ-033 Title: On-Call Land Surveying Services

1. Introduction

1.1. Summary

Pierce County Planning & Public Works Department requires the services of an on-call professional land surveyor and/or land surveying firm licensed in the State of Washington to provide a full range of primary and/or supplemental land survey information.

1.2. Contact Information

Stephanie Browning

Procurement and Contract Specialist 2

950 Fawcett Ave

Suite #300

Tacoma, WA 98402

Email: stephanie.browning@piercecountywa.gov

Phone: (253) 798-7796

Department:

Procurement and Contract Division

Department Head:

Jana Prince

Procurement & Contracts Manager

1.3. Timeline

Release Project Date March 20, 2026

Question Submission Deadline April 3, 2026, 4:00pm

Proposal Submission Deadline April 8, 2026, 1:00pm

Proposal Evaluation Approximately three weeks after proposal submission deadline, proposals will be evaluated and interviews may be held if multiple proposers are deemed capable of meeting the requirements.

Estimated Notice of Intention to Negotiate a Contract

Approximately six weeks after proposal submission deadline.

mailto:stephanie.browning@piercecountywa.gov tel:(253)798-7796

Estimated Date of Contract Execution Approximately eight weeks After proposal submission deadline.

2. Scope of Work

2.1. Scope

The Consultant shall provide survey services for one or more of the assignments listed below and shall provide the entire range of services necessary to complete the work assigned.

This includes, but is not limited to, boundary survey, research and discovery, topographic survey, monumentation setting and recovery, aerial photogrammetry, Global Navigation Satellite System (GNSS) control surveys, construction staking and preparation of legal description.

More specifically, the Consultant may provide the County with services to including the following:

• Bathymetric Survey

• Preparation of DNR Aquatic Lease Plats

• Section subdivision, breakdown, and ties to Washington State Grid Coordinate System

• Property and boundary surveys, including recorded drawings

• Easement and right-of-way surveys

• Boundary research and discovery

• Horizontal and vertical control traversing/surveying

• Preliminary route centerline surveying

• Profiling and cross-sectioning

• As-built surveys

• Utility location and research

• Wetland boundary surveys

• Bathymetry survey for rivers, lakes, and streams

• Civil3D or county standard electronic drawings

• Other surveying services as requested by the County

This list is not intended to limit the scope of potential services and may be modified upon agreement by both parties.

The issuance of purchase orders/work assignments to individual consultants for projects shall be based solely on what is in the best interest of the County, regardless of the categories above. The purchase order/work assignment shall contain a detailed description of the work to be performed, the time schedule for completing the individual task and the entire work assignment, any special conditions, and the maximum amount to be paid. The Consultant shall not proceed with any work until the signed written Work Assignment and Notice to Proceed has been issued by the County.

Standards:

Unless specifically modified by a subsequent project scope of services, the following standards shall apply to all projects:

A. Work shall be performed by or under the direction of a Professional Land Surveyor licensed in the State of Washington.

B. Horizontal control data will be in compliance with Pierce County Ordinance 2012-36s, currently

NAD 83 adjustment 2011, translated to Washington State Plane South Zone. Vertical control data shall be reported in NAVD 88. Survey data shall align to the appropriate Pierce County

Control Network as directed by the County.

C. Project control monuments set shall meet the standards and specifications for positional accuracy at the time of the particular survey. Typically, this will be local accuracies of control points at the 95-percent confidence level based on standards described in Chapter 7 of the

Washington Department of Transportation 2005 Highway Survey Manual.

D. For surveys performed, a final report shall be submitted to Pierce County. It shall include the following:

1. A description of the survey, location and number of monuments set and/or used and a scale

2. Digital plans and drawings by Contractor utilizing computer-aided drafting shall be prepared and submitted to the County in Autodesk Civil 3D 2014 compatible format or later. Civil 3D:

feature object, surface, profiles, sheet and plotting styles, will need to conform to County configured National Cad Standards (N.C.S.) schemes. Any surface, alignment/profile or corridor data will be included in native Autodesk Civil 3D 2014 or compatible formats as will any other digital data files.

3. The drawing shall be in Washington State Plane South Zone coordinates, reduced to ground measurements, with the Y axis equal to North. A combined scale factor and grid reference is also required.

4. A description of the office procedures, hardware and software, editing and parameters used, and quality assurance used in performing the work.

5. Minimally constrained and final constrained least squares adjusted coordinates for monuments. Balanced and adjusted elevations for project benchmarks and control points set.

6. Data obtained, including field books/notes and electronic copies of the vector files for all

GPS observations.

7. At the option of the County, the County may waive certain requirements of the final report.

Due to the difficulty in determining the actual work required under the resulting contracts, the consultant shall not be limited to the services listed in the categories. Instead, the County may request any of the services the consultant provides related to surveying or engineering. There is no guarantee of quantity or amount of purchase of professional services under this agreement.

3. Submittal Criteria

2026-RFQ-033, On-Call Land Surveying Services

3.1. Submittal Checklist

For proposals to be considered the following must be included in your submittal:

• A letter of interest from the prime consultant/contractor, signed by the principal professional intended to lead the project effort. The letter needs to include contact information, number of years the consultant/contractor has been in business under current or previous names or additional assumed business names. Provide similar information concerning each subcontracted contractor.

• Provide a comprehensive organizational chart with key personnel for your firm and potential subconsultants, clearly identifying the estimated participation of Minority, Women, and Veteran owned (MWV) businesses and estimated percentage of total work anticipated to be performed by each sub-tier partner.

• Your approach to this type of work and explain how you have the experience, qualifications, size, and resources to provide the services listed in the scope of work.

• The name and brief resume of the key individual(s) who would be assigned to this project and an individual assigned to back up the key person in their absences, together with similar information for each individual to be provided under any subcontract.

• A proposal that outlines your firm approach to the work, capacity and availability, as well as any additional services or procedures of benefit to the County not specifically required by this

Request for Qualifications, which the Consultant offers to provide.

• The name and title of the person authorized to execute a contract on behalf of the firm.

• The caption, cause number, Court, Counsel, and general summary of any litigation pending, or judgment rendered within the past three (3) years involving the firm. (if applicable)

• A statement outlining any proposed exceptions to the County’s requirements or requested clarifications to the requirements, including any exceptions to the terms of the County’s standard Services Agreement, a sample of which is attached hereto as “Attachment A.” Firms should understand, however, that the County is typically unwilling to change the terms of its standard Services Agreement and a firm’s inability to agree to those standard terms may be a basis for the County to instead negotiate with one or more other firms.

• At least 3 references listing customers with contracts for similar services.

• Acknowledgement (via the County's eProcurement Portal) of each addendum issued. (if applicable)

Before you submit, please ensure your company profile in OpenGov and MRSC are up-to-date with your current business designations. Use the provided links below for instructions on updating your profiles.

OpenGov: Updating User Profile, Company Profile, Email Address, Adding an Additional User

MRSC Log In: Public Agency Membership - MRSC Rosters

By submitting a proposal, proposer agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Contractor pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Contractor. The

Contractor shall not copyright, or cause to be copyrighted, any portion of said items submitted to the

County because of this solicitation.

Only electronic submittal via the County's eProcurement Portal shall be accepted. No hard copies, emails or fax submittals are acceptable.

3.2. Submittal Format

Please use the following as a guideline to format your qualifications:

• Font Size: Please fonts no smaller than 11 points

• Format: In order for Pierce County to adequately compare and evaluate qualification objectively, each response to specific requests and criteria should be clearly labeled.

• Page Count: Maximum qualifications length should not excess 20 pages - NOT including title page, letter of interest (cover letter), table of contents, resumes and required forms.)

These requirements are in addition to any other requirements identified herein.

3.3. Procurement Documents & RFQ's Holder List

BIDDERS WHO REGISTER AND DOWNLOAD BID DOCUMENTS will be automatically added to the

FOLLOWER'S list in the County's eProcurement Portal. Notifications for bid updates, addendum and other bid information will be sent to all bidders who register on the Pierce County eProcurement Portal.

3.4. Procurement Questions

All questions must be submitted within the County's eProcurement Portal, under the Questions and

Answer Section not later than 4:00 pm on Friday, April 3, 2026. Bidders must be registered in the eProcurement Portal software in order to submit questions, receive addenda, notifications and ultimately submit a proposal.

Proposals must be received by the Procurement & Contract Services and the Finance Department before

1:00 pm on Wednesday, April 8, 2026. The proposer is responsible for submission of proposal before the deadline. The County shall not be responsible for late submittals.

https://opengov.wistia.com/medias/vvpsufzgl0 https://mrscrosters.org/public-agencies/public-agencies-membership/ https://procurement.opengov.com/portal/piercecountywa

3.5. Expected Term of Resulting Agreement

The initial contract period is anticipated to be for 12 months The County has the option of renewing for an additional four years after initial contract is executed. The actual schedule will be negotiated with the selected firm based on consultant and agency staff availability and finalized scope of work.

Initial Estimated Contract Value: $250,000.00

4. Evaluation and Award Process

An evaluation team will review the SOQ and evaluate all responses received based upon the criteria listed herein. The County may request clarifications or additional information, if needed. A selection may be made based on the Firms and initial evaluation criteria alone or the firms determined to be most qualified through the initial evaluation phase may be interviewed and the final determination will also consider reference checks and interviews.

The County intends to select the Consultant who represents the most qualified team (or teams, as determined by the evaluation team) to Pierce County and begin the negotiation and award process based on the evaluated scores.

Selected Consultant will be invited to enter contract negotiations with the County. Should the County and the selected consultant not reach a mutual agreement, the County will terminate negotiations and move to the next highest ranked consultant and proceed with negotiations. A Consultant’s inability to agree to the terms of the County’s Professional Service Agreement "Attachment A" may be a basis for the County to terminate negotiations and begin negotiating with one or more other Consultant.

Selected Consultant(s) may be asked to provide the following for negotiation

A. Per Employee Direct Labor Rates

B. Provide the most recent audit of the firm received from WSDOT or a State or Federal agency that can establish the overhead rate.

C. Subcontractors (if used) fully burdened, per-employee labor rates direct labor rates (if available). If subcontractors are on an ad hoc basis no rates needed.

The County reserves the right to accept or reject any or all submitted SOQs, and to waive as informalities any irregularities, and to contract as the best interest of the County may require. The

County also may reject SOQs that are non-responsive or that are submitted by non-responsible firms

5. Evaluation

Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience and Qualifications

In a narrative, identify the team (to include working titles, degrees, certificates, and licenses), describe the roles and responsibility of each team member, and how each team member will contribute to the successful completion of the scope of work of the overall contract. Describe the team’s experience and capacity for providing the services being requested. Describe how team members meet or exceed the preferred experience being requested in this RFQ.

• Provide an organizational chart demonstrating the relationships and hierarchy of the team described above. Identify individuals by name, position, discipline, and contractor.

Identify key backup personnel.

• Resumes of the team members may be included as an appendix. Resumes are to be limited to one single-sided, letter-size page for each team member. Resumes exceeding this limit will not be reviewed.

Points Based 40 (40% of Total)

2. Approach to Work

Describe the team’s general approach, methodology and goals for accomplishing the various services outlined in the Scope of

Services section for providing the requested services. Approach should include information on:

• General information for supporting the services at Pierce County as outlined in the Scope of Services.

• Innovative offerings and Service offered

• Communication Plan: Describe the flow of information and project communications with team members, the County’s project manager, and various stakeholders.

• QC/QA: Explain the Quality Control and Quality Assurance program for the requested services.

Points Based 30 (30% of Total)

3. Capacity and Availability

The firm has the size, resources, and commitment to provide timely services based on the County’s needs. Please outline your team organization for this account.

Points Based 15 (15% of Total)

4. Past Performance

• Include a list of, at a minimum, three

(3) recent contracts/projects in the last ten years, to include a point of contact, contact information (phone and email), and brief description, for services relevant to the items listed in the Scope of Services as performed by the team members. Only projects completed by team members of the project team will be considered.

Supplemental project information may be included as part of the appendix.

Points Based 10 (10% of Total)

5. Accuracy and Completeness of the Statement of Qualification (SOQ)

Statement of Qualification will be evaluated on the following criteria:

• Formatting and layout.

• Spelling and grammatical accuracy.

• Coherent and logical flow of written responses.

• Completeness

Points Based 5 (5% of Total)

Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Interviews (if applicable)

Pierce County may interview the top ranked from the evaluation list. If interviews are conducted, rankings of the firms shall be determined by Pierce County using the combined results of interviews and proposal submittals

Pass / Fail 100 (100% of Total)

6. RFQ General Terms and Condition

6.1. Pierce County expressly reserves the following rights

A. To waive any and/or all irregularities in the proposals submitted.

B. To reject any or all proposals or portions thereof.

C. To base awards with due regard to quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.

D. To make the award to any vendor or combination of vendors whose proposal(s), in the opinion of the County, is in the best interest of the County.

Pierce County will not accept late proposals. Pierce County may return unopened any proposal or modification received after the hour and date specified.

6.2. Reimbursement

The County will not reimburse proposers for any costs involved in the preparation and submission of responses to this RFQ or in the preparation for and attendance at subsequent interviews.

6.3. Title VI Compliance

Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to

2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

6.4. Cooperative Purchasing

The Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFQ, Consultants agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases.

Pierce County agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.

6.5. Public Records and Proprietary Material

Proposals submitted under this Solicitation will be considered public documents and, with limited exceptions, will become public information and may be reviewed by appointment by anyone requesting to do so following the conclusion of the evaluation, negotiation, and award process. This process is concluded when a signed contract is completed between the Pierce County and the Proposer. If a firm considers any portion of its response to be protected under the law, the vendor shall clearly identify each such portion with words such as “CONFIDENTIAL,” “PROPRIETARY” or “TRADE SECRET” on each page for which the protection is sought. If a request is made for disclosure of such portion, Pierce

County will notify the vendor of the request.

7. Vendor Questionnaire

1. Proposal * Upload Proposal

*Response required