SCOPE_-_SHIP_-_2217_North_L_St_-_Robinson_W.docx

ESCAMBIA COUNTY NEIGHBORHOOD ENTERPRISE DIVISION

SHIP Housing Repair – SCOPE OF WORK

Pensacola, FL 32501

I/(we) certify that I/(we) have carefully examined the Housing Repair Specifications and Contractor Requirements related to the above referenced job, as furnished by Escambia County, and I/(we) have also examined the site on which the proposed work is to be performed. Based on these examinations, We propose to furnish all materials, tools, machinery and labor necessary to complete the work in a professional, workmanship manner and to complete the work at the prices listed.

TOTAL JOB COST

CONTRACTOR’S SIGNATURE

TITLE

QUOTE REVIEW:

FIRM

FIRM PHONE NUMBER

QUOTE REPRESENTATIVE

Escambia County Building Code

REQUIRED PERMITS AND INSPECTIONS:

By signing this document, you are certifying that your firm is not currently suspended, debarred, or in any way disqualified from participating in any county, state, or federal funded housing rehabilitation programs.

All measurements are for reference only and should be confirmed by the bidder.

Mandatory ON-SITE walk-through: March 31, 2026, at 9AM

INSTRUCTIONS TO BIDDERS

The bidder must complete, sign, and upload the cover sheet and all numbered pages on the Scope of Work. The bidder must also complete the itemized pricing table and include a total cost. Failure to do any of these requirements will result in the bid being rejected. Hand delivered, emailed or faxed submissions will NOT be accepted. Submissions are only accepted online, via the OpenGov portal. All quotes must be received by the published “Quotes Due” deadline.

The quotes will be opened on the “Quotes Due” and awarded to the lowest and most responsible bidder. The opening of these quotes or the “Quote Review” will be held at 221 Palafox Place, Pensacola, FL 32502 on April 10, 2026. Should the total cost of this project exceed the funds available, then a removal of one or more of the optional pricing tables line items may be removed to maintain the program’s budgetary restrictions.

CONTRACTOR’S RESPONSIBILITIES AND OBLIGATIONS

All repair work performed must be inspected and conform to state laws, and the Escambia County building codes and ordinances. The contractor is responsible for proper reattachment or hook-up of any of the following that apply; appliances, existing coaxial cable, telephone and interface, electric, water, and sewage. The contractor will only assist in moving the larger furniture and the contractor is not responsible for the removal of the homeowner’s trash, discarded belongings or furnishings. Labor, overhead, permits, insurance, and profit must be included into each itemized line-item price and not listed as a separate itemized price or listed under “miscellaneous.” Non-compliance will result in rejection of bid. Review the “Bid Scope Materials List” for product lines and or their equivalents.

HOMEOWNER’S RESPONSIBILITIES AND OBLIGATIONS

The homeowner is responsible for maintaining existing utilities for the contractor use during the rehabilitation period and for the removal of all belongings and furnishings from the designated work areas prior to the start date. The homeowner is also to be given options when selecting colors and styles of the products being replaced.

PAYMENT SCHEDULE

The payment will be lump sum payment at the project completion for bids and under $15,000. For bids over $15,000, the contractor will be eligible for a 40% draw once the NED confirms that 50% of the work has been completed as determined by line-item costs. Within 20 business days after the initial draw the contractor will be eligible for a substantial completion draw which is to be 150% less of any line-item costs that are not complete. The contractor will be eligible for final payment after the following conditions have been fulfilled:

*Completion of the Scope of Work

*Surety’s Consent to Final Payment (if applicable)

COMPLETION DATE

There is a 60-day time limit on this rehabilitation project. For every day worked more than the contract period, liquidated damages of ONE HUNDRED and FIFTY DOLLAR ($150.00) per day will be assessed. During this timeline the homeowner is not to begin any new rehabilitation projects.

ESCAMBIA COUNTY NEIGHBORHOOD ENTERPRISE DIVISION

HOUSING REPAIR PROGRAMS

CONTRACTOR REQUIREMENTS

If your firm is awarded the bid for housing repair (SHIP or HUD programs), the following items must be current and on file to issue a Purchase Order.

($1,000,000 coverage) and listing Escambia County as a certificate holder and a additional insured.

*Commercial General Liability, Automobile Liability and Pollution Liability certificates must state the following under Additional Interest:

Escambia County C/O Neighborhood Enterprise Division 221 Palafox Place Suite 304 Pensacola, FL 32502-5844

All correspondence should be directed to the Neighborhood Enterprise Division, 221 Palafox Place, Suite 304, Pensacola, FL 32502 for review.

*For jobs valued at $25,000 or higher, a 100% Performance and Payment Bonds will be needed prior to the Notice to Proceed date. If the Bond is not filed within 10 days after the contract is signed, then a letter of insurability will be required. A Consent of Surety will be required before final payment. The contractor will be responsible for the recording of all bonds with Pam Childers, Clerk of The Circuit Court of Escambia County Florida.

Refer to BCC Office of Purchasing Risk Management Guidelines Procedure No: PP-180 (Performance and Payment Bonds) and PP-185 (Risk Management Guidelines) for further details. [http://www.myescambia.com/business/purchasing-policies-and-procedures]

Additionally, the Neighborhood Enterprise Division will maintain the following info in the contractor’s file:

*www.sam.gov Contractor may not be federally debarred and participate in this program

Firms quoting Lead Based Paint Abatement jobs must also submit proof of Lead Abatement firm certification.

All information must be current at the time of the award. IF INFORMATION CANNOT BE PRODUCED IN A TIMELY MANNER, THE COUNTY RESERVES THE RIGHT TO AWARD THE BID TO THE NEXT MOST RESPONSIVE BIDDER.

SHIP Housing Repair Program Specifications PAGE 1

Willie Robinson

2217 North “L” St

Pensacola, FL 32501

850.432.6251

SCOPE OF WORK

The rehabilitation of this owner-occupied, single-family, residence is to make the home safer, more energy efficient, and easier to access within the provisions of federal, state, and county laws and ordinances and the SHIP repair program. The rehabilitation of this home will include the following tasks as outlined below and the repaired areas are to match as close as possible to their existing surroundings. If additional tasks beyond those included in this scope are discovered, then additional funds may be allocated. Before any additional work is performed, written county approval will be needed. There is no federal funding for this project.

1.WINDOWS:

Replace the existing windows and patio door slider with new single-hung/slider vinyl impact windows as per the Escambia County Building Code. These units are to be complete with trims, screens, and low-e glass. Repair any windowsill or buck that is rotten or damaged.

Windows total $_____________

2.ELECTRICAL:

Re-wire as needed or required to conform to the national electrical code as per the Escambia County Building Code. This may require additional switches and outlets to be added if the existing space does not meet code requirements. A new meter base/power pack and riser may be required. A new breaker panel may also be required. Install disconnects at equipment and appliances. All smoke detectors should be hardwired with battery back-up. All receptacles, switches and cover plates shall be new devices. All existing and new appliances will have new pigtails installed to match new receptacles. All fixtures shall be LED or have led light bulbs installed. Repair drywall damage from rewiring and paint to match as close as possible. Blocking for ceiling fans will be required and a separate switch is required to operate the fan and light kit at all locations where the fans are installed. Install a new doorbell at entry.

Electrical total $_______________

3.MECHANICAL:

Install a new matching HVAC system, to include the condenser and handler as per the Escambia County Building Code. Repair/Replace the existing ductwork as needed. Repair/Replace the return air grill/registers. It is to be a removable filter with a new filter installed. This unit must meet state energy efficiency rating guidelines. Install a new digital thermostat control. Mechanical Contractor to provide NED with a Manual J to support unit size installed. Correct any issues with the HVAC closet.

Mechanical total $______________

SHIP Housing Repair Program Specifications PAGE 2

Willie Robinson

2217 North “L” St

Pensacola, FL 32501

850.432.6251

4.SEPTIC:

Replace the entire septic system as per the Florida Department of Environmental Protection regulations. All repairs are to be completed by standard permit specifications. All damage to the yard, created by men and equipment is to be restored and filled to the original grade with topsoil. These graded areas are to be uniform and in a smooth condition. Apply grass seed and straw for stabilization. If it is necessary to remove any part of the fence or landscaping, it is also to be restored to its original condition prior to the beginning of said repairs. Tie-in all drains to the new system and extend soil pipe to above the roof line, then attach to dwelling as required. The contractor is to return one time after the completion of said work and during the warranty period to repair any areas that have settled. If additional repairs are necessary, re-grade and re-seed.

Septic total $____________

Review the “Bid Scope Materials List” for product lines and or their equivalents.