Scope Sanganois SFWA Sangamon River Pump and Rehabilitate Dewatering Pump Large.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: January, 29, 2021 File# 4-21-005

LOCATION: Sanganois SFWA

PROJECT TITLE: Repair Sangamon River Pump and Rehabilitate Dewatering Pump

PROJECT NARRATIVE:

The Sanganois State Fish & Wildlife Area (SFWA) is situated in both Cass and Mason counties, near the confluence of the Sangamon and Illinois rivers, and encompasses over 10,000 acres of Illinois bottomland. The area is one of the largest public waterfowl hunting areas in the State. Since this area is located between two waterways, internal levees have been constructed to reduce the impacts of minor floods, and to provide seasonal habitat within “management units”. In order to provide water for these management units or impoundments, pumps are used to transmit water from the rivers to the impoundments. Pumps are also used to help remove water from the impoundments.

The Sangamon River pump station, located at the western terminus of Wilcox Lake where it meets Coon Slough in Mason County, has undergone years of use and is showing signs of wear. The pump station is comprised of two (2) thirty-inch diameter (30” dia.), twisted belt-driven, impellor pumps. One of the two pumps was rehabilitated in 2019. This effort is seeking Contractors to undertake rehabilitation efforts on the second pump.

The primary dewatering pump, located at the western terminus of the Chain Lake levee where it meets Panther Slough, is has undergone years of use and is showing signs of wear. The pump is a vertical, twisted belt-driven, impellor pump. The overall pump assembly approaches twenty feet in length with the intake bell at the bottom and an impellor sheave drive at the top. A crane shall be needed to lift the pump. This effort is seeking contractors to undertake the rehabilitation effort.

Sangamon River Pump Scope of Work:

The Contractor shall undertake the following:

· Remove and provide transport the dewatering pump to a pump repair facility for rehabilitation.

· Provide a complete inspection of all the pump components and replace any that are worn or damaged. The includes, but not limited to, all bearings and/or bearing hangers, lubrication reservoir and/or lines, impellor shaft and/or blades, couplings, etc.

· Transport and re-install pump when repairs are complete.

ATTACHMENTS:

The following documents are attached in Bidbuy:

1) Pump Location Aerial Photograph(s)

Rehabilitate Dewatering Pump Scope of Work:

The Contractor shall undertake the following:

ATTACHMENTS:

The following documents are attached in Bidbuy:

1) Pump Location Aerial Photograph(s)

PROJECT SPECIFICATIONS & REQUIREMENTS:

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

6) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

10) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

11) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

12) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

14) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

15) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

16) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

17) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

18) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

21) Bid Submittal Bids shall be submitted electronically in BidBuy.

23) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Steve Hayden by email steve.hayden@illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

24) Public Works EMPLOYMENT OF PUBLIC WORKERS ON PUBLIC WORKS: In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non-manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures. Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570. Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.