Scope of Work~48.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: September 5, 2019 File# 4-19-092

LOCATION: Mason State Tree Nursery

PROJECT TITLE: Repair and Re-Glaze Existing Greenhouse

PROJECT NARRATIVE:

The existing greenhouse located at the Mason State Tree Nursery, was installed in 1991, and its’ panels have been severely discolored over the years due to sun exposure and weathering. This greenhouse is critical to the function of the nursery.

SCOPE OF WORK:

This project will include all materials and labor needed to remove and replace all the polycarbonate panels on the greenhouse at the Mason State Tree Nursery. All existing EPDM rubber gaskets are to be removed, frames cleaned. Removal of all existing building material that is not being reused and offsite disposal per applicable EPA regulations is required. The existing greenhouse is 100 feet 6 inches long by 33 feet wide by 8 feet 8 inches tall (with a peak height on the ends of 17 feet). Material used to re-glaze this greenhouse will be 16 mm polycarbonate clear and have a minimum of a double skin. The re-glaze will require new retaining caps that are weather tight, and appropriate for use with new polycarbonate panels. Due to the fact that the panels are to be polycarbonate, new gaskets will not be required. New polycarbonate panel system to withstand applicable snow and wind loads for Central Illinois. Additional point fasteners may be required.

As part of the re-glazing of the Mason Nursery Greenhouse, the contractor is to remove the west 36” wide by 874” long (approximate dimensions) side vent. Contractor is to disassemble and straighten the aluminum frame and hinge assembly and reinstall so that the vent opens and closes using the original rack and pinion drive assembly. For more detailed information on this vent please refer to drawing number 9033-7 and TL 27-1. Contractor should be able to use existing aluminum frame and hinge(s).

Contractor shall repair and otherwise make good any damage caused by the work and leave the site in the equivalent of the original condition. Any landscaping and seeding needs will be at no additional cost to the state.

The original greenhouse was provided by Rough Brothers Greenhouse, P.O. Box 1610, Cincinnati, Ohio, 45216 and was built around 1991.

ATTACHMENTS:

The following documents are included:

1) Six photos of the current greenhouse

2) Select sheets from the original shop drawings are attached. A full set of the original drawings are available for review at Mason State Tree Nursery.

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The awarded contractor must have 10 years of experience in the commercial greenhouse building industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

B. Project Instructions and Notes:

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

2) Deliverables and Staff Training:

DNR staff shall receive proper training on the maintenance of new panels.

3) Independent Testing:

N/A.

4) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

5) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. N/A

6) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

7) Extended Warranty:

a. Any new seeded areas shall be warranted for a period of one year plus one growing season.

C. Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

9) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

10) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

11) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

12) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

13) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

15) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

16) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition. If any areas are required to be seeded to correct damages those areas shall be warranted per Section B #7.

17) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

18) Change Orders Change orders must be determined by DNR to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized proposal for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

19) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

20) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

23) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to DNR.ENGBID@ilinois.gov listed in the BidBuy solicitation.

25) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO DNR.ENGBID@illinois.gov . ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

26) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the DNR.ENGBID@illinois.gov email address.

One Natural Resources Way Springfield, IL, 62702

17855 N. County Road 2400E Topeka, IL 61567

O:\OcdEng\Engadm\PROJECTS\REG_4\FY19\4-19-092 Mason StTN-ReglazeGreenhouse\Procurement Documents\Updated Scope3.docx