Scope_of_Work_Y25-757-GV.pdf

Exhibit A

EXHIBIT A

SCOPE OF WORK

DESIGN SERVICES FOR ORANGE COUNTY CORRECTIONS ADMINISTRATION

PUBLIC WORKS ADMINISTRATION BUILDING WINDOW REPLACEMENT

SECTION 1- Criteria, Objectives and Program Requirements Orange County, Florida has established the following guidelines, objectives and program requirements which will serve as a basic guide to the Consultant providing design developments, proposed site plans, and cost estimation under this contract.

1.0 PROJECT CRITERIA

1.1 Project Owner: The facility is owned by Orange County. It is operated by and designed and constructed for Orange County Public Works.

1.2 Project Description: The intent of the Request for Proposal is to resolve moisture intrusion and heat gain in the Public Works Administration Building (Building #1). This project will increase the energy efficiency of the building which includes the current code requirement of continuous insulation. Improve the safety of the facility during natural disasters and allow the building to be operational. The building has an Essential Risk Category rating, requiring the building to be operational during tropical storms and hurricanes to ensure continual use of the facility. The facility is expected to be operable during inclement weather events but the current window assemblies have no wind or impact rating. The building also experiences significant heat gain especially in the lobby due to the curtain wall system. The existing window and door assemblies are single paned glass and the frames are not thermally broken. Due to the extensive amount of glass on the building, this significantly increases the cooling loads on the building and this puts a major strain on the HVAC system, causing higher energy costs and more frequent routine maintenance on the HVAC equipment.

1.3 Design Requirements:

• Develop wind resistant and energy efficiency window assembly systems.

• Develop windows that are impact resistant to wind-borne debris according to current building codes.

• Develop curtain wall with wind resistant and energy efficiency window assembly system. The glazing is required to have a maximum solar heat gain of .25 and a minimum “U” factor of .5 by current code. The Consultant is expected to meet or exceed energy code and impact ratings for office structures by governing building codes, industry standards, and governing authorities.

• Develop exterior glazing and interior glazing in the lobby with low emissivity value to assist with energy efficiency and glaring.

• Develop doorway systems in building envelope such as discourage water infiltration and meet or exceed energy code and impact ratings for office structures by governing building codes, industry standards, and governing authorities.

• Design all assemblies to be watertight.

• Provide phasing of project to cause minimal disruption to the staff of occupied building with no window left unreplaced or building unsecured outside of construction hours.

• Sustainability – as part of the County’s commitment to sustainability and high performing buildings, the Consultant shall identify opportunities for integrated design and construction with respect to best energy and environmental practices within the scope of work and include them into the project. Identify all possible rebates and/or credits available to the Owner with return of investment. Provide monetary increase to the project as well as savings through the life of the product/assembled system.

• Provide direction in the event microbial growth is found to be evident before or during the construction process.

1.4 Project Location

Orange County Public Works Administration Building One at 4200 South John Young Parkway, Orlando, FL 32839

1.5 Project Schedule and Team

The Project Team will be led by a Professional Architect registered in the State of Florida.

The Project Team shall develop a schedule for all major project activities, including construction documents, permitting, bidding and construction, and list anticipated durations for each activity. The team shall include all requested deliverables and an appropriate duration for Owner review. This schedule shall be submitted to the Owner for approval and will become the Project Schedule and the schedule for delivery of design services.

SECTION 2: Professional Services to be provided by the Consultant:

2.0 PROJECT OBJECTIVES

The objective of this project is to replace all exterior windows and replace curtain walls.

2.1 Project General Objective

The Consultant shall provide the professional services needed to produce and complete plans, specifications and related documents that shall result in a functional, operable facility, objectives and criteria described in Section 1 of this document, all in accordance with the requirements of all applicable codes, standards and requirements of all agencies having jurisdiction over this project.

2.2 Project Data/Information Gathering

2.2.1 The County will provide the Consultant with the following:

• As-builts (if needed)

• Boundary/topographic Survey (if needed)

• Geotechnical Information (if needed).

• Previous studies or assessments

2.2.2 The Consultant shall review all information such as records, maps, utility data, zoning classification, building codes and standards, and all requirements of all agencies having jurisdiction over the project.

2.2.3 The Consultant shall determine or otherwise obtain by observation, survey, measurement, inspection, such information, data, and dimensions, as may be needed to provide the Consultant with a proper and complete basis for preparing cost estimates for selected location(s).

2.2.4 Code Analysis: Physically inspect the code requirements that may affect the project cost and schedule. The Consultant shall provide in writing to the Owner his findings on any building code deficiencies that may affect the project budget and schedule prior to development of construction documents. These findings should include costs and duration.

2.3 Design Development

2.3.1 Preliminary Design Development (30%): A master plan will be provided to the Consultant to be used as a guide for further refinement. Any adjustments to the plan that would require the removal of any element on the master plan must first be discussed and approved by the County’s representative. The 30% documents shall be reviewed with Owner project representatives, and all end users/parties having input in the documents.

2.3.2 Unless otherwise noted, all meetings that occur with the Consultant shall take place on location with the project manager in attendance and any applicable team members present. It shall be the responsibility of the Project Architect to relay all information from this and all other meetings to their sub-consultants and members of their team.

2.4 Construction Contract Documents

2.4.1 The Consultant shall prepare and complete all documents including:

calculations, drawings, specifications and applications that are required or needed (a) to obtain the approval of or permits from all agencies having jurisdiction over the project; (b) to allow the Owner to obtain competitive priced bids for construction of the project; and (c) to allow for the Owner to award and administer a contract for construction of the project.

2.4.2 Construction Documents Submittal Review and Approval:

Reviews by Owner project representatives shall require the Consultant to provide electronic files of the following construction documents on the following schedule:

a) 60% Submittal: All plans, calculations, schedules, drawings, specifications and technical provisions substantially complete

b) 90% Submittal: All plans, calculations, schedules, drawings, and specifications as set forth 100% complete. Consultant shall provide a hard copy of the 90% documents for Purchasing & Contracts review.

This set shall be deemed as being sufficient for permitting and shall be permitted, with all revision comments becoming part of the 100% submittal/bid documents.

d) 100% Submittal: All plans, calculations, schedules, drawings, and specifications complete. A recommended construction time schedule including an allowance for anticipated weather conditions if needed for incorporation in the construction contract documents. These documents shall be the bid documents, as they will include all permit comments, with a permit having being issued at the time these documents are finalized. As noted above, this project will be a multiyear project and will require review of the 100% submittal to confirm compliance with current code at time project is funded, and ready for permitting.

e) Owner Approval: The Consultant shall meet with the County’s project representative to review each of the above submittals, including the 30% design development set. The Consultant, based on the review comments made by the County’s project representative shall address and resolve all of the County’s review comments. All deliverables require approval before proceeding to the next phase of development.

Written approval will be issued by the owner. The consultant shall develop meeting minutes for distribution to all parties as documentation of the meetings.

f) Specifications: Construction specifications shall be bound separately from the drawings and adhere to the latest edition of Construction Specification Institute (CSI) format. Specification information shall not be placed on the drawings. Specifications shall include all applicable sections of Division 1- General Requirements.

Where brand names or manufacturers names are used, at least three

(3) shall be listed. Where three (3) names cannot be listed, use the phrase “or acceptable equal”. The specifications shall include an Index of Drawings and list all submittals.

2.4.3 Review by Permitting Agencies: The Consultant shall prepare, complete and submit all such documents, calculations, designs, plans, drawings, information, applications or any other supportive documentation as may be necessary or required to obtain the approval of, or permits from, all agencies having jurisdiction over any aspect of the project. Agency codes, standards or requirements in effect on the date of this contract are the basis for establishing the Consultant’s compensation for this task.

a) The Consultant shall ensure Construction documents are in compliance with all applicable building codes and other requirements of governing authorities. Nothing contained inside information provided by the Owner shall be interpreted as a deliberate violation of any code or other lawful requirement.

b) The Consultant shall prepare and submit revised and/or supplemental documents or information in response to agency review comments, and as necessary to expedite agency approval shall meet with the permitting agency representatives to address and resolve all agency review comments.

c) Submittal and Review Fees: The cost of all submittal and review fees required to process Construction Documents and obtain approval from government authorities shall be paid by the Consultant.

d) Consultant shall submit all plans for review and permitting, including any and all ASI’s, PR’s, revisions, and documents created by Request for Information.

e) Exclusions: The Contractor (or County) shall pay for the cost of obtaining Building Permit and other permits directly related to construction activities and inspections.

Cost Estimating

2.4.4 Cost Estimate: To be provided by a Cost Estimating Professional.

Based on the information prepared and provided by the Consultant the Cost Estimating Professional shall prepare and submit a detailed construction cost estimate.

a) Cost Estimating Coordination: The Consultant shall provide the cost estimator with all information required to produce the estimate at 60% documents. This includes all drawings, specifications and meetings necessary to fully describe the scope of work.

b) The County will provide and pay for the services of an independent cost estimator to review the Construction Documents at 90% Submittal and provide a line item cost estimate of probable construction cost. In the event this cost estimate exceeds the County’s budget by more than 5%, it shall be the Design Consultant’s responsibility to meet with the cost estimator, clarify assumptions, and, if necessary, modify the Construction Document submissions.

c) Cost Estimating Coordination: The Consultant shall provide the cost estimator with all information required to produce the estimate. This includes all drawings, specifications and meetings necessary to fully describe the scope of work. The coordination with the cost estimator must be competed to coincide with scheduled Construction Document submissions.

d) In the event that the low competitive bidder exceeds the construction budget by more than 5%, the Consultant shall modify the

Construction Documents at no cost to the Owner until the budget requirements are met.

2.5 Bidding

2.5.1 Consultant’s Responsibility: The Consultant shall assist the County during the bidding process by attending a pre-bid meeting, answering questions from bidders, preparing addenda to the bidding documents.

2.5.2 County’s Responsibility: The County will advertise for bids, distribute bidding documents, maintain a log of bidders, conduct a Pre-Bid meeting, receive and validate bid proposals, publish bidding results, and select a Contractor for award.

2.6 Technical Support Services

2.6.1 Shop Drawings: The Consultant, pursuant to the provisions or requirements of the construction contract documents shall review and/or evaluate all of the required shop drawings made by the contractor for conformance and/or compliance with the information or requirements set forth in the construction contract documents.

2.6.2 Reproductions: Provide all required reproductions of documents for the design review process, permitting agencies, and Contractor usage.

For bidding purposes, the Design Consultant may use an allowance of six (6) sets of Construction Documents. Designer shall also provide one specification book, unbound, single-sided. The Owner will pay for all sets of documents required for bidding in excess of that amount.

2.6.3 Electronic Format:

• Provide a CD-ROM with the final Construction Documents in the latest version of AutoCAD format. Specifications shall be provided in

Microsoft Word format.

• Provide six (6) CD-ROMs with construction documents (plans and specifications) in Adobe PDF format containing two (2) pdf files, one containing the construction drawings and one containing the specifications.

2.7 Contract Administration

2.7.1 Pre-Construction Meeting: The Consultant shall attend a Pre-

Construction meeting and answer questions from the Contractor and

Sub-Contractor(s)

2.7.2 Construction Progress Meetings: Attend regularly scheduled

Construction Progress Meetings during the course of construction.

Arrange for Sub-consultants to attend as required to resolve construction issues. The Owner will direct the meeting and record pertinent information.

2.7.3 Construction Observations (separate from Construction Progress

Meetings): Conduct periodic construction observations to verify the quantity and quality of work. Each construction observation shall include appropriate sub-consultants and shall be documented in a

Construction Observation Report that is forwarded to the Owner within two (2) working days of the site visit.

2.7.4 Contractor Submittals, RFIs, and ASIs: Review and process Contractor submittals (including Contractor’s Schedule of Values and Construction

Schedule), and respond in writing to all contractor RFIs. Issue ASIs as required to Contractor and Owner. All approved Contractor submittals shall bear the Consultant’s stamp and be delivered to the Owner at

Substantial Completion.

2.7.5 Consultant shall review contractor’s as-built documents (i.e. job set – which includes all markups, RFI’s, field changes, etc.) and incorporate these as-builts into the final record set of documents which shall be turned over to the Owner.

2.7.6 Contractor’s Application for Payment: Review and sign all applications for payment. The Consultant shall recommend an appropriate value to be paid for the current stage of construction.

2.7.7 Contractor Change Orders and Claims: Review all Contractor change orders and claims and recommend and appropriate value and course of action.

2.7.8 Substantial Completion and Final Completion: Attend the substantial completion inspection and final completion inspection. Arrange for all sub-consultants to attend and inspect their respective work. Assist the

Owner in verifying the completion of the Construction Contract and preparing a list of deficiencies to be corrected. The Consultant shall provide a recommendation for Substantial Completion and Final

Completion.

o Warranty Inspection: Consultant shall provide a list of all warranties and guarantees owed by the contractor and insure that such warranties and guaranties are provided as part of the closeout documents. Attend the Eleven (11) Month Warranty Inspection and assist the Owner in identifying defective materials and/or installation

End of Exhibit