Scope of Work v 1_0.pdf

SCOPE OF WORK

FOR

AGRICULTURE OUTLEASE MAINTENANCE PROGRAM

1.0 BACKGROUND: The purpose of this requirement is to maintain land that is owned by Fort Riley and leased to tenants for agricultural purposes. The Contractor shall be responsible for furnishing all labor, supervision, tools, materials, equipment, and transportation necessary to maintain the agricultural conservation structures (terraces and waterways), agricultural outlease access roads, and provide miscellaneous renovation services to agricultural leased parcels.

2.0 DESCRIPTION OF SERVICES: The Contractor shall plan, program, coordinate, estimate, and schedule for all levels of work as specified in order to maintain agricultural conservation structures (terraces and waterways), agricultural outlease access roads, and provide renovation services in accordance with all attached specifications and additional specifications of each Task Order issued.

2.1 Inspection of Conservation Structures:

2.1.1 Upon notification from the Contracting Officer Representative (COR), the Contractor shall inspect the conservation structures (terraces and waterways) in the firebreak crop leases designated for that year (see section 2.2.3 “Rotation Table”). The Contractor shall inspect the conservation structures IAW the standards set forth in Attachment 2 and 3 of this SOW. The Contractor shall provide the COR a list of structures to be repaired within 10 calendar days of the notification along with a proposed cost and schedule.

2.1.2 The Contractor shall inspect each terrace to ensure it is up to the standards specified in Attachment 3 of this SOW. This include verifying it is draining properly and has crown that will not allow water to spill over. Any terraces that are not draining properly or has a crown that is too low for the location shall be listed for repair for the year.

2.1.3 The Contractor shall inspect waterways to assure the water is allowed to discharge and brush and trees are not impeding water flow which may cause debris build-up.

2.2 Conservation Structure Maintenance: The Contractor shall review and repair the specified structures in the designated lease areas in between normal crop cycles. Work is anticipated to take place from November through April of each contract year. This timeframe may fluctuate based on the actual crop cycle for each year.

2.2.1 Once the Notice to Proceed has been issued, the Contractor shall repair the structures listed to assure they perform their appropriate function. The contractor shall ensure all repairs are completed IAW the standards specified in Attachments 2 and 3.

2.2.2 The Government estimates the annual workload requirements to be approximately 4 hours to survey the structures and 30 hours to repair structures annually. Maps of each firebreak lease are at Attachment 1. Specification and general information regarding waterways and terraces are located in Attachments 2 and 3.

2.2.3 Rotation Table:

Contract Year- Period of Performance Leases to Maintain 1- 1 August 2024 to 31 July 2025 Leases 7 & 8 2- 1 August 2025 to 31 July 2026 Leases 1 & 6 3- 1 August 2026 to 31 July 2027 Leases 2, 3, & 4 4- 1 August 2027 to 31 July 2028 Leases 5 & 9 5- 1 August 2028 to 31 July 2029 Leases 7 & 8

2.3 Agricultural Outlease Access Road Maintenance: The Contractor shall maintain the designated access roads in between normal crop cycles. Approximate dates are between 1 November and 1 April of each year.

2.3.1 The Contractor shall maintain the designated access roads by grading them to maintain an appropriate crown, fill-in ruts, and maintain adequate drainage. This work shall be completed IAW the specifications in Attachment 4. See Attachments 4, 5a, 5b, and 5c for access road locations and specifications.

2.3.1.1 Most of the roads are between 500 to 700 feet long, either field entrances or field connector roads. Approximately half are natural surface and half are graveled at this time, see Attachments 5a and 5b.

2.3.1.2 Access to most of the roads are via minimum maintenance township roads. The Contractor shall take care not to damage the township roads when travelling to/from the access roads. The contractor shall be liable for any damage they cause to the township roads.

2.4 Additional Renovation Services: The Contractor shall complete all work as specified with in each Task Order issued by the Contracting Officer. Additional Renovation Services include those services already identified within the Scope of Work, additional work for safety identified by the Conservation Branch, and miscellaneous tasks to improve access to agricultural lessees and adjacent areas. Examples of Additional Renovation work include, but are not limited to, repairing four (4) terraces destroyed by military equipment during maneuvers, repair to a damaged low-water crossing, removal of flood debris in firebreak fields, closure of open wells, removal of trees and brush in agricultural outlease areas, and repair of culverts.

2.4.1 Once a Scope of Work for Additional Renovation Services has been received, the Contractor shall submit to the Contracting Officer (KO) and the Contracting Officer’s Representative (COR) a price proposal to complete the work specified in the SOW. The proposal shall be provided to the COR within 10 calendar days of the request. The priced proposal shall consider the requested deadline for the period of performance in the Task Order.

2.4.2 The KO and the COR will review the Contractor’s proposal to determine price reasonableness and technical acceptability and may issue a Task Order or request further cost breakdown, discussions, negotiation or order cancellation of the request. If the Contractor’s proposal is determined to be fair and reasonable, and technically acceptable the Contracting Officer may issue a Task Order for the Additional Renovation Work described within the Contractor’s proposal. If the Contractor’s proposal cannot be determined as fair, reasonable, or technically acceptable the Government may cancel the request.

2.4.3 Upon issuance of the Notice to Proceed (NTP) for each Task Order, the Contractor shall submit to the COR a separate schedule that reflects the Additional Renovation Task Order’s timeline from NTP to completion. The Contractor shall acknowledge receipt of request for proposal thereby initiating the start of Contractor reaction times for submission of Contractor proposal.

3.0 REQUIREMENTS

3.1 Contractor Provided Equipment and Personnel:

3.1.1 Equipment: The Contractor shall provide and maintain all vehicles and equipment required to fulfill the terms of the contract. All vehicles and equipment shall be in an operable condition and meet all Federal, State, and local safety requirements, and shall comply with EM 385-1-1 (Section 19), Safety and Health Requirements Manual. All vehicles shall be equipped with an operating audible back-up alarm. The alarm shall be an electronic unit activated when the vehicle is placed in reverse. The Contractor shall provide and maintain a fire extinguisher on each vehicle. All vehicles and equipment shall not leak oil, transmission fluid or hydraulic fluids while in operation. The Contractor shall remove from service, within one hour of notification by the KO, non-acceptable vehicles and equipment not meeting the above requirements. Repair or replacement of the vehicle or equipment shall be at the Contractor's expense. Inoperable or unserviceable equipment or vehicles shall not be cause for the Contractor to reduce any service or performance. No major repairs shall be accomplished on Contractor owned vehicles and/or equipment on the installation.

3.1.2 Specific Equipment Requirements: The Contractor's supplied vehicles, and equipment utilized under the contract, shall be registered, licensed and insured in the State where the Contractor is licensed prior to being operated under the contract. Operators of equipment and vehicles shall possess a valid state operator's permit to operate Contractor furnished vehicles and/or equipment for work under the contract.

3.1.3 Identification of Vehicles and Equipment: The Contractor shall maintain legible markings located on both sides of all Contractor furnished vehicles and equipment, which shall include, as a minimum, the Contractor's business name (letter height shall be at least 3 inches), and Contractor assigned identification number if any (letter height shall be at least 3 inches).

3.1.4 Insurance: The Contractor shall provide the KO, evidence of the minimum insurance coverage listed below. Contractor shall not begin performance without proof of insurance provided to the KO. All coverage shall be maintained throughout the contract period. All subcontracts shall provide the same coverage. The minimum insurance limits are:

3.1.4.1 Statutory Worker's Compensation and Employer's Liability Insurance (as applicable): $100, 000 or as prescribed by The State of Kansas, whichever is greater

3.1.4.2 General Liability: A minimum of $500,000 per occurrence for bodily injury liability insurance

3.1.4.3 Vehicle Liability (Comprehensive): A minimum of $200,000 per person and $500,000 per occurrence for bodily injury. A minimum of $20,000 per occurrence for property damage.

Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the performance of the contract.

3.2 Quality Control: The Contractor shall develop and maintain a quality control program to ensure all services are performed in accordance with commonly accepted commercial practices and meet the requirements of this SOW. The Contractor shall develop a Quality Control (QC) Plan and implement procedures to identify, prevent, and eliminate recurrence of defective services. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and correction of deficiencies, as required. The Contractor shall upon request provide to the Government their quality control documentation.

3.2.1 QC Inspection System: The Contractor shall submit to the Contracting Officer for approval, at or before the Post Award Conference, the Inspection System (Contractor Quality Control (CQC)) with which he proposes to implement the requirements of Contract Clause:

“INSPECTION OF SERVICES-–FIXED- PRICE (AUG 1996)”, 52.246-4. The plan shall identify personnel, procedures, instructions, records, and forms to be used. If the Contractor fails to submit an acceptable QC Plan within the time herein prescribed, the Contracting Officer may refuse to allow performance to start until such time as the Contractor submits an acceptable final plan. Failure by the Contractor to execute the accepted Quality Control Plan during the contract period may also result in delaying payment until such unacceptable services rendered are corrected and the Contractor complies with the approved QC Plan.

3.2.2 Acceptance of Plan: Acceptance of the Contractor’s plan is required prior to start of performance. Acceptance is conditional and will be predicated on satisfactory performance during the contract. The Government reserves the right to require the Contractor to make changes in his CQC plan and operations as necessary to obtain the quality specified.

3.2.3 Notification of Changes: After acceptance of the QC plan, the Contractor shall notify the KO in writing of any proposed changes. Proposed changes are subject to acceptance by the KO.

3.2.4 CQC System Management: Given the complexity of the required tasks involved in the execution of this SOW, the Government will allow the Project Manager (PM) to perform duties as the QC Manager for the Contractor. The Contractor’s QC/PM shall be available to interact with the COR and the Quality Assurance Evaluator (QAE) daily (if needed) for quality concerns.

The appointment of the QC/PM is subject to the approval of the Contracting Officer and shall be changed if the appointee is unable or unwilling to perform their duties as prescribed.

3.2.5 Submittals: The QC/PM shall be responsible for certifying that all required submittals are in compliance with the contract requirements. See section 4.0 of this SOW for required submittals.

3.2.6 Quality Control Standard

3.2.6.1 Conservation Structure Maintenance: Terraces and waterways shall be renovated to assure proper water flow.

3.2.6.2 Agricultural Outlease Access Road Maintenance: Access roads shall be graded to maintain a crown and allow water to properly drain away from the road to the closest drainage structure.

3.2.6.3 Additional Renovation Services: The work shall be completed within the allowable timeframe and in accordance with (IAW) section 2.4 of this Scope of Work.

3.3 Safety Requirements: The Contractor shall conduct all work in a safe manner, and in compliance with the Occupational Safety and Health Act (OSHA), the Safety and Health Requirements Manual EM 385-1-1, and Federal, State and Army requirements. The Fort Riley Safety Office shall verify that these regulations and standards are met. Each item of equipment or property furnished under this contract shall be in safe operational condition and shall comply with all Federal Safety Standards, the American National Standards, and all State Safety Regulations applicable to the equipment and or property. The Contractor shall submit a Safety Plan for approval by the COR during the Post Award Conference. Due to live fire restrictions, air and ground delivered munitions, UXO risk, high operational TEMPO of aviation and ground forces, and other safety requirements, access to the training areas will be controlled by the Contracting Officer Representative (COR). Generally speaking, Contractors will be given access once daily and only during daylight hours. Additional access will be by exception only based on training necessity, and only at the discretion of the COR. Contractors will not be allowed access during hours with limited visibility unless preapproved by the COR. If the Contractor fails, or refuses, to promptly comply with safety requirements, the Contracting Officer may issue an order stopping part or all of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

3.3.1 Accident Prevention Plan: The Contractor shall prepare an Accident Prevention Plan and submit for approval to the Contracting Officer at the post award conference. The plan shall contain the name of the contractor’s organization, contract number and a brief description of the work and an onsite safety manager during work performance. The plan shall outline the responsibilities of each employee to comply with applicable safety and occupational health requirements, wearing prescribed safety and health equipment, reporting unsafe conditions/activities, preventing avoidable accidents and working in a safe manner. The plan shall identify the policies and procedures regarding noncompliance with safety requirements to include disciplinary actions for violation of safety requirements.

3.3.1.1 Accident Reporting: The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall notify the KO and COR within 2 hours of any accident requiring emergency medical treatment or damage to Government-owned equipment or facilities. The Contractor shall prepare and submit any required accident reports IAW AR 385-10.

3.3.2 EM 385-1-1: The contractor may obtain a copy of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, from the U.S. Government Printing Office, the stock number is 008-022-00281-2 or from the Internet at www.usace.army.mil. The manual may be ordered by telephone at 202-512-2457 utilizing a Visa or Master Card or by mail utilizing a check or money order. The mailing address is:

Superintendent of Documents P.O. Box 371954 Pittsburgh, PA 1520-7954

3.3.3 Contract Safety Brief: Prior to the start of contract work, the contractor shall meet with representatives of Fort Riley’s Department of Public Works (PW), the contracting office, installation safety manager, and mission safety office to discuss and develop a mutual understanding about the administration of the overall safety program. The Contractor’s safety brief shall be attended by the Contracting Officer or Administrator, COR and ACOR, and the contractor’s authorized representative and shall, include the following:

a. Contractor project superintendents

b. Supervisors

c. Quality control

d. Safety

e. Subcontractors

f. KO’s QA/Safety representative

g. Outside organizations that may interact with or be affected by the contractor’s work to include but limited to the following: fire/emergency personnel, security, adjacent facility/process managers.

3.4 Spillage: Standard industry practices shall be utilized in avoiding adverse environmental impact. Contractors shall comply with all public laws and the Fort Riley, Environmental Management Plan (EMP). The current version of the EMP will be supplied to the awardee at the post award conference. Should a spill occur, the Contractor shall clean the area contaminated by the spillage. The Contractor shall also report the type and kind of spill and contact the Department of Public Works Environmental Office. The Spills Coordinator may be contacted at 785-210-8866. The Contractor is liable for all costs associated with clean-up of any spills (POL, solvents, wastewater, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze, and septage etc.). Any spilled chemicals must be cleaned up in accordance with all Federal, State, and local laws, ordinances and regulations. Contractor shall submit a Spill Cleanup Plan to the KO at the Post Award Conference for approval.

3.5 Contracting Officer Representative (COR): The COR will be identified by a separate letter and provided to the contractor at the Post Award Conference. The COR monitors all requirements of the contract and assists in contract administration. The COR is authorized to perform the following functions:

a. assure that the Contractor performs the requirements of the contract;

b. perform inspections necessary in connection with contract performance;

c. maintain written and oral communications with the Contractor concerning technical aspects of the contract;

d. issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

e. notify both the Contracting Officer and Contractor of any deficiencies;

f. provides site entry for Contractor personnel.

A letter of designation is issued to the COR, and specified the responsibilities and limitations of the COR, to include the COR’s role in changes in cost or price, and the period of performance.

The KO will provide a copy of the COR designation letter to the contractor at the Post Award Conference.

The COR is not authorized to change any of the terms and conditions of the resulting order.

3.6 Supervision of Contractor Employees: The Contractor shall provide a sufficient number of qualified personnel to perform the requirements of this contract. The Contractor shall not hire off-duty government civilian employees or military personnel where their employment may interfere with their official duties or where the appearance of a conflict of interest exists. The Contracting Officer (KO) will prior approve in writing the employment of any Department of Defense employee. The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

3.7 Contractor Training Requirements:

3.7.1 AT Level I Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

3.7.2 OPSEC Standing Operating Procedure/Plan/Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://www.cdse.edu/catalog/operations-security.html

3.7.3 IWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

3.7.4 Access and General Protection/Security Policy and Procedures: Contractor and sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.7.4.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification

Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.8 Emergency Services: Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor. In cases involving the potential loss of life and/or limb, the Contractor may use the Irwin Army Hospital Emergency room for emergency treatment. The Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

4.0 DELIVERY SCHEDULE:

Paragraph Reference Deliverable Frequency Due Date

2.1.1 Conservation

Inspection Report As Requested

10 calendar days

2.3 Task Order

Priced Proposal

As Requested

10 calendar days

3.1.4 Certificate of

Insurance

Annual Post award conference and prior to the execution of any option years

3.2 Quality Control

Plan

1 time Post award conference and IAW 3.2.3

3.3 Safety Plan 1 time Post award

conference

3.3.1 Accident

Prevention Plan

1 time Post award conference

3.3.1.1 Accident Reporting As

Required

As Required

3.4 Spill Cleanup Plan 1 time Post award

conference

3.7.1 AT Level 1

Training

Annual 30 calendar days after contract start date

3.7.2 OPSEC Training Annually 30 days after contract

award

3.7.3 iWatch Training 1 time 30 days after contract award

7.3 Completion

Notice

As Required

2 days after work is completed

5.0 PERIOD OF PERFORMANCE: The period of performance for this Scope of Work is 60 months.

6.0 PLACE OF PERFORMANCE: The primary place of performance shall Fort Riley, KS.

Attachments 1, 5a, 5b, and 5c details the places of performance the contractor will be responsible for servicing. The Government will specify the exact place of performance for each issued task order by means of map location, UTM (Universal Transverse Mercator) coordinates, narrative site identification, and/or flagging of site area prior to the start of work.

7.0 PROGRAM MANAGEMENT: The Contractor shall designate a Project Manager (PM) as its on-site representative or another employee authorized to make binding decisions on the behalf of the Contractor. The Program manager (PM) shall be responsible for administering and delivering the services required and for maintaining communications with the Contracting Officer (KO) and the COR for the duration of the contract period. The PM or alternate shall be available between of 8:00 a.m. to 4:00 p.m. Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

7.1 The PM shall be able to read and write English, to interpret basic maps, read and apply Universal Transverse Mercator (UTM) coordinates in order to properly complete the Scope of Work for this contract. The PM shall have at least five (5) years of experience in the work described in this SOW.

7.2 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

7.3 Completion Notifications, Final Inspections and Documents: The PM shall prepare and submit to the COR a completion notice NLT two working days after the work is completed. The PM and the Government shall perform a joint final inspection after Government receipt of the completion notice and before Government acceptance of the work and final payment.

8.0 PUBLICATIONS: The Contractor is advised that all requirements listed and referenced in this document are mandatory. All current U.S. Army Publications will be made available for examination at the Conservation Branch, DPW, Bldg 407, Fort Riley, Kansas.

Department of the Army Publications

AR 385-10 Army Regulation Safety AR 200-1 Environmental Protection and Enhancement AR 385-40 Army Accident Investigations and Reporting

Combined Federal Regulations

29 CFR, Part 1910 Occupational Safety and Health Standards 40 CFR, Part 150-189 Protection of the Environment

US Army Corps of Engineers

EM 385-1-1 Safety and Health Requirements

9.0 LIST OF ATTACHMENTS:

Attachment Number Description Attachment 1 Firebreak Maps Attachment 2 Grass Waterway Specifications Attachment 3 Terrace Specifications Attachment 4 Access Road Specifications Attachment 5a Area 1 Access Road Map Attachment 5b Area 2 Access Road Map Attachment 5c Access Roads Location Map