Scope of Work Ton Chlorine 2026.PDF

SCOPE OF WORK

1. Purpose: The City of Branson is soliciting bids to provide Chlorine Gas in 1-ton Cylinders for the period of January 1, 2026, through December 31, 2026, prices must remain firm through the contract period.

2. General Requirements:

2.1 All gases/chemicals must be of acceptable quality.

2.2 Contractor agrees to supply cylinders and containers that show evidence of a high standard of maintenance. Cylinders and containers will not show excessive rust, corrosion, scaling, or deterioration. Valves will open without undue pressure. Unused lead gaskets will be supplied with all chlorine cylinders. Contractor agrees to pick up, immediately, at no additional cost to the City, any chlorine cylinders requiring the use of a repair kit. A replacement repair kit must be returned to the City within three (3) calendar days. If, at any time the contractor fails to meet or correct problems, involving safety, product quality or equipment, the City retains the right to cancel the contract. In the event of cancellation, the City may purchase in such a manner as the Purchasing Agent may deem appropriate from the next lowest bidder meeting specifications, and the Contractor will be liable for excess costs incurred.

2.3 Pricing must include shipping costs* and the waiving of all cylinder deposits.

2.4 All chemicals must be priced by the pound (as applicable on a dry weight or wet weight basis), according to the basis shown on the pricing page including all shipping costs* for product delivered to various plants located in Branson, MO. (* Shipping costs shall include all cost related to the delivery and unloading of product to the proper place in the various locations, additions i.e. fuel surcharges, handling fees etc. will not be accepted.) Pricing given excluding freight will be considered non-compliant, and the bid will be rejected.

2.5 Companies delivering and unloading product on City property using their own trucks and/or subcontracting through a contract hauler are subject to the insurance requirements outlined in section 16 of the Terms and Conditions.

2.6 Contractor agrees to make deliveries in a timely manner. Normal deliveries shall be received no later than 10 days after order has been placed. Emergency order deliveries shall be received no later than 72 hours after order has been placed.

2.7 The City agrees to maintain an inventory of cylinders, where applicable, to be returned to the

Contractor upon request and will assume responsibility for any lost or stolen cylinders.

2.8 Quantities given are estimated usage only and may be more or less depending upon demand.

The City will pay only for the actual quantities ordered and received. Prices shall be as specified on the pricing page regardless of actual quantities ordered.

2.9 Note: Chlorine is used in two locations Compton Drive Wastewater Treatment Facility

(April 1 to October 31) and Meadows Water Treatment Facility (year-round). Within thirty

(30) days following the end of the period stated, the Contractor must pick up any unused chlorine product and return for credit. Or if the remaining chlorine product can be used at another City facility the Contractor shall transport the product to that facility at no additional charge.

2.10 Current SDS sheets must be furnished prior to receipt of the first shipment of product awarded in this contract.

Type Estimated Usage Chlorine gas in 1 ton cylinder 70,000 lbs.

3. Term of Contract: The term of the contract shall be from a date beginning January 1, 2026 to a date ending December 31, 2026. The City may, at its sole option, give notice to the Contractor to extend the contract for up to three (3) additional successive one-year terms unless the Contractor has notified the City at least ninety (90) days prior to the end of the contract term or extensions thereto that the Contractor will not renew the contract. The contract shall not bind, nor purport to bind, the City for any contract term beyond the original term of the contract.

4. The City reserves the right to reject all bids. It is the intent and purpose of the City that this

Request for Bid provides fair and equal opportunity for each bidder to submit competitive bids.

It is the bidder’s responsibility to furnish as many details as possible for consideration if offering a substitute product.

PRICING PAGE

The bidder must provide pricing information as specified below to provide chemicals as specified in accordance with the terms and conditions of this Request for Bid.

Item Type Estimated Usage Unit Price

001. Chlorine gas in 1-ton cylinder 70,000 lbs. $ _______ / lb.

DELIVERY: F.O.B. DESTINATION

ACCEPT VISA P-CARD: YES ________ NO________

Prompt Payment Discount __________%_________Days, Net _____Days

The above pricing information is hereby provided in accordance with the terms and conditions of this Request for Bid.

SIGNATURE AND IDENTITY OF BIDDER: The undersigned states that the correct LEGAL NAME and ADDRESS of (1) the individual bidder, (2) each partner or joint venture (whether individuals or corporations, and whether doing business under a fictitious name), or (3) the corporation (with the state in which it is incorporated) are shown below; that (if not signing the intention of binding himself to become the responsible and sole contractor) he is the agent of, and duly authorized in writing to sign for the bidder or bidders; and that he is signing and executing this (as indicated in the proper spaces below) as the proposal of a (check one):

( ) sole individual ( ) partnership ( ) joint venture

( ) corporation, incorporated under laws of State of Missouri

Respectfully submitted, Signed ___________________________ Title __________________ Date __________

CONTACT PERSON FOR BID:

Printed Name ____________________________________________________________ Email ____________________________________ Phone (_____) _________________ Address ________________________________________________________________

AFFIDAVIT OF COMPLIANCE

RFB xxxx-xx To be submitted with Vendor’s Bid We DO NOT take exception to the RFB Documents/Requirements.

We TAKE exception to the RFB Documents/Requirements as follows:

Specific exceptions are as follows:

Company Name ADDENDA

By Bidder acknowledges receipt of the Authorized Person’s Signature following addendum:

Addendum No.

Print or type name and title of signer

Company address Addendum No.

Phone Email

Fax Federal Tax ID No.

Date