Scope of Work_Tippit Marsh PCWA Embankment stabilization_06Mar2025.pdf

Name or Title of the Service or Supply: “Tippit Marsh” Embankment Stabilization at Pickerel Creek

Wildlife Area, Vickery, Ohio

Ordering Division and Address:

ODNR - Division of Wildlife

Pickerel Creek Wildlife Area

3451 County Road 256

Vickery, OH 43464

Project Overview:

Contractor shall include the supply of all labor, materials, and equipment required to complete the specified wetland embankment stabilization located at Pickerel Creek Wildlife Area. All services must comply with specifications listed below to include but not limited to the following items and comply with federal, state, and local governmental laws, regulations, codes, and ordinances. All work will be completed in a manner consistent with customary industrial practices. Contractor shall ensure that the job site is cleaned up, dispose of any debris, and leave no open hazards at the end of every workday. All itemized scope items listed below are by contractor, unless noted otherwise.

Address of Work Location:

3451 County Road 256

Vickery, OH 43464

Scope of Services:

This project is for the maintenance and refreshment of armoring stone on existing wetland embankment slopes at Pickerel Creek Wildlife Area (see Figures 1-5). The Contractor shall:

- Mow or grub all vegetation (up to 5” DBH), leaving no more than 3” above ground level

- Repair any damage from burrowing rodents and/or wave action,

- Regrade embankment slopes to a minimum of 2:1 in preparation for stone placement,

- Provide and place all crushed stone (Type “D” Riprap), as follows:

o Armor stone must be placed, fit, and compacted to prevent downslope migration o Top elevation of band of armor: 1.0’ below existing embankment top elevation o Bottom elevation of band of armor: toe of embankment o Minimum thickness of band of armor – 12 inches o Approximate total length of embankment to be armored – see below:

▪ Task 1: Tippit A – North: 2,300 feet

▪ Task 2: Tippit B – North: 1,300 feet

▪ Task 3: Tippit C – East: 2,000 feet

▪ Task 4: Tippit C – North: 500 feet

▪ Task 5: Tippit C – West: 600 feet

The Contractor is encouraged to utilize tracked-machines and/or low-ground-pressure equipment to minimize rutting on existing travel ways and embankments. All ruts on grass-sod embankments resulting from the completion of this project shall be backfilled, compacted, and seeded with a cool-season mix approved by the Area Representative.

Two (2) proposed staging areas for material stockpiling are shown in Figures 1-5. Additional staging areas may be available to the contractor if approved by the Area Representative.

Contractor bids shall be submitted as total cost for each specified task. Failure to bid on all five (5) tasks will result in the bidder being deemed non-responsive.

Project Timeline:

The construction is scheduled to commence on approval of the project Purchase Order and must be completed by June 30, 2025.

Site Visit & Point of Contact:

A pre-bid meeting is scheduled for Tuesday, March 18, 2024, at 9:00 AM EST, at the Pickerel Creek office (3451 County Road 256, Vickery, OH 43464). Attendance of the pre-bid meeting by a representative of the bidder is a requirement of this bidding process. Failure to attend will result in a disqualified bid. Site visits may follow this meeting, if desired. To RSVP for the pre-bid meeting, please contact Jim Brown by phone: (419)547-6007, or by email: james.d.brown@dnr.ohio.gov.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation:

The contract will be awarded to the lowest responsive and responsible bidder as determined by the

State.

Preference:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all proposals will be considered for preference. Preference will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original proposal to determine the score for evaluation purposes.

Preference will only be applied if there is at least one Contractor that does not qualify for that particular preference. For purposes of qualifying for a preference, a Contractor failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(A) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(B) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio

Offeror’s total score.

mailto:james.d.brown@dnr.ohio.gov

(C) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the

Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(D) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Prevailing Wage:

Prevailing Wage rates and requirements are applicable to this project.

Contractor’s Statutory Obligations:

A. PREVAILING WAGES. Contractor shall comply with the prevailing wage requirements described under

R.C. Chapter 4115 that include, without limitation, the requirements described under this section. If the

Work is subject to payment of prevailing wage rates, the Contractor shall:

1. Pay to laborers and mechanics performing the Work the prevailing wage rates of the Project locality, as determined by the Ohio Department of Commerce, Wage and Hour Bureau;

2. Post in a prominent place readily accessible by all workers on the site, a legible listing of the current classifications of laborers, workers, and mechanics employed under this Agreement;

3. Ensure that the rates posted are current and remain posted in legible condition during the period of this Agreement; and not be entitled to an increase in compensation on account of an increase in prevailing wage rates, except as otherwise provided by applicable law.

The Contractor may access the Ohio Department of Commerce, Wage & Hour Bureau at its website, https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform, to obtain the current wage rates.

B. COMPLIANCE WITH LAWS. Contractor, in the execution of its duties and obligations under this

Agreement, agrees to comply with all applicable federal, state, and local laws, rules, regulations, and ordinances.

C. DRUG-FREE WORKPLACE. Contractor agrees to comply with all applicable federal, state, and local laws regarding smoke-free and drug-free workplaces and shall make a good faith effort to ensure that none of its employees or permitted subcontractors purchase, transfer, use, or possess illegal drugs or alcohol, or abuse prescription drugs in any way while engaged in the Work provided for in this Agreement.

D. NONDISCRIMINATION OF EMPLOYMENT. Pursuant to R.C. § 125.111, Contractor agrees that

Contractor, any subcontractor, and any person acting on behalf of Contractor or a subcontractor, shall not discriminate, by reason of race, color, religion, sex, sexual orientation, age, disability, military status as defined in R.C. § 4112.01, national origin, or ancestry against any citizen of this state in the employment of any person qualified and available to perform the Work. Contractor further agrees that

Contractor, any subcontractor, and any person acting on behalf of Contractor or a subcontractor shall not, in any manner, discriminate against, intimidate, or retaliate against any employee hired for the performance of the Work on account of race, color, religion, sex, sexual orientation, age, disability, military status, national origin, or ancestry. If required by R.C. § 125.111(B) and Ohio Administrative

Code § 123:2-3-02, Contractor shall have a valid Certificate of Compliance (COC) from the Ohio

Department of Development demonstrating compliance with affirmative action program requirements.

E. USE OF MBE AND EDGE VENDORS. R.C. § 125.081 requires state agencies to set aside purchases for

Minority Business Enterprises (“MBE”) and R.C. § 122.92 requires the Department of Development, through the adoption of rules, to establish agency goals for contracting with Encouraging Diversity, Growth and Equity (“EDGE”) businesses which will be applied at the contract level. ODNR encourages

Contractor to purchase goods and services from Ohio-certified MBE and EDGE vendors.

F. CONFLICTS OF INTEREST. No personnel of Contractor who exercise any functions or responsibilities in connection with the review or approval of this Agreement or carrying out of any of the Work shall, prior to the completion of the Work, voluntarily acquire any personal interest, direct or indirect, that is incompatible or in conflict with the discharge and fulfillment of their functions and responsibilities with respect to the carrying out of the Work. Any such person who acquires, whether voluntarily or involuntarily, an incompatible or conflicting personal interest on or after the effective date of this

Agreement shall immediately disclose their interest to ODNR in writing. Thereafter, they shall not participate in any action affecting the Work, unless ODNR shall determine in its sole discretion that, considering the personal interest disclosed, their participation in any such action would not be contrary to the public interest.

Contract Award:

The contract will be awarded to the lowest responsive and responsible bidder. The final contracted length of embankment and/or contracted tasks (1, 2, 3, 4, and/or 5) to be armored will be determined based on the accepted bid price and the available project budget. Bidders must submit pricing on all tasks, based on the total linear feet specified for each individual task. Failure to do so may result in the bid being deemed non-responsive.

The awarded contractor will be required to sign an Addendum to Bid Quote or Personal Services

Agreement. Example attached.

All bidders must sign and attach the Standard Affirmation & Disclosure Form to their bid in OhioBuys.

This may be signed electronically through Adobe or through a wet signature. If this is not attached, the winning bidder will be asked to sign before a contract can be routed for review.

Contact Information:

For inquiries or further details concerning this scope of services, please contact:

Jim Brown

ODNR - Division of Wildlife

Assistant Wildlife Management Supervisor

Pickerel Creek Wildlife Area

Email james.d.brown@dnr.ohio.gov

Phone (419)547-6007 mailto:james.d.brown@dnr.ohio.gov

Figure 1. Task 1: Tippit A – North 2,300 linear feet

Figure 2. Task 2: Tippit B – North 1,300 linear feet

Figure 3. Task 3: Tippit C – East 2,000 linear feet

Figure 4. Task 4: Tippit C – North 500 linear feet

Figure 5. Task 5: Tippit C – West 600 linear feet

Figure 6. Project Location Map