Scope of Work Statement Fuller Kitchen Equipment PM Contract.docx

SCOPE OF WORK Project #

Scope of Work Statement MGL Chapter 149 Projects: With Labor Costs of $10,000 to $49,999

AWARDING ENTITY

Awarding Entity: DMH Agency Name and Address: Dr. Solomon Carter Fuller MHC; 85 East Newton St. Boston, MA 02118 Project Number:

Estimated Total Cost: $ 24,000 1st Year; $24,500 2nd Year Labor = $24,000

· Materials & Equipment = $ 0

CONTACT INFORMATION

Name and Title: Mark Smith Mechanical Engineer Phone: 617-626-8850 Email Address: mark.f.smith@state.ma.us

CONTRACT AND BIDDING INFORMATION

Project Name: Fuller PM Food Equipment Services

Project Description (brief overview): The contractor shall provide Preventative Maintenance (PM) services to all of the Dr. Solomon Carter Fuller Mental Health Center's main kitchen equipment.

Bid Sets Available (place, date and time): N/A Pre-Bid Conference Walk-Thru (place, date and time): Dr. Solomon Carter Fuller MHC; 85 East Newton St. Boston, MA 02118; Friday June 1st at 10:00am; Note: A site visit to the Solomon Carter Fuller Mental Health Center by the prospective bidders is a prerequisite for submitting a bid. Bidders may contact Mark Smith at (617) 626-8850 with any questions.

Bid Deadline: Thursday June 7th at 11:00am OSD Trade Category: GRO35

Additional Information: The term of the contract shall be 3 years starting July 1, 2018 to June 30, 2020, with the option to renew for two (2) consecutive years. Funding is subject to the appropriation of funds by the Legislature, in each fiscal year, for the purposes of this Contract.

DETAILED SCOPE OF WORK

Provide detailed scope of work of sufficient detail to bid on the project. Provide additional drawings, sketches, notes or specifications as needed and check he appropriate boxes below.

· Drawings or sketches attached

· Notes or specification attached X Other attachment, if so, indicate: See Appendix A (Detailed Scope of Work) & Appendix B (List of Equipment – subject to modifications)

PROJECT SCHEDULE

Planned Start Date: July 1, 2018

Contract Duration Until Substantial Completion: N/A

Contract Duration Until Final Completion: N/A

ATTACHMENTS

The following sections are included in the appendices and are part of this contract:

· Instruction to Bidders

· Owner-Contractor Agreement

· General Conditions of the Contract

· Supplemental Conditions of the Contract

· Prevailing Wage Rate Requirements

FORMS

It is the responsibility of the awarding entity to ensure that they obtain the required licenses/certifications from all workers who will be assisting with the work. The following forms are to be completed and submitted with the bid:

· Form for General Bid

· Required Licenses /Certificates

· Certificate of Insurance

· Certificate of Non-Collusion

· Contractor Authorized Signatory Form

· Payment Bond and Performance Bond

· 50% payment bond if total contract is >$25,000

· OSHA Certificates for all employees APPENDIX A: Detailed Scope of Work

1. Preventive maintenance is defined as the testing, lubricating, tightening, filter cleaning and/or charging, Freon gas "top-off", or operation of equipment check- out, and all other major and minor service on a monthly basis in accordance with the manufacturer's specifications and common trade maintenance frequencies. The Contractor shall clean up after any service that dust, debris is present at the completion of a PM service; ex; after cleaning of condenser coils on top of refrigeration units the dust and debris must be vacuumed prior to leaving Facility.

2. The contractor shall provide preventive maintenance for the listed equipment as shown during the pre-bid walk-thru. During the life of the contract there will be no additional charge for additions or deletions to this list.

3. This contract includes all labor to replace minor defective parts with a parts value less than $500.00. Contractor must follow procedure as specified below, see #5, #6.

4. If equipment with a repair/replacement proposal greater than $1,000.00 and needs immediate replacement, the Commonwealth reserves the right to bid out this purchase and installation, and will follow procedure as specified below, see #5, #6.

5. Equipment requiring replacement parts at the time of the monthly inspection must be brought to the attention of both the Kitchen Manager and the Facility Engineer prior to replacement for review and approval.

6. The Facility Engineer will review the need for parts replacement with contractor. Prior to parts replacement or additional service, the contractor will submit to the Facility Engineer a written cost proposal to replace the needed part. The Facility Engineer will forward the cost proposal to the Metro/Boston Business Office and wait for the issuance of a purchase order. If the replacement is approved, there will be no additional charge for labor.

7. The Contractor shall bill for parts at his cost, plus a percentage no greater than 15%. Facility Engineer can request verification of Contractors cost invoice at any time a part cost is needed to be verified.

8. The contractor shall assure that maximum response time to emergency service a request is not more than 48 hours after call is received.

9. All inspections, preventative maintenance testing, service calls must be recorded at a sign-in booklet located at the main Kitchen Manager's Office to include, date, time in/out, brief description of service. Facilities Engineer shall be notified when contractor is onsite, prior to starting PM services each month. Upon completion of service, and prior to leaving the Center, a copy of service receipt bearing the technician's signature/date must be submitted to the Center's Facility Engineer or representative.

10. Contractor must meet with Facility Engineer prior to start date of this contract to schedule PM visits at a time convenient to facilities. Contractor is required to service the equipment the same day each month for continuity and scheduling ease. The equipment can be serviced best early morning. Parking is available on the premises at both Facilities.

11. During the duration of this contract if new equipment is added to Equipment List there will be no additional monthly PM charge. If equipment is taken “out of service” there is no change in contract monthly costs.

12. Payment shall be remitted in accordance with Commonwealth of Mass. rules and regulations. A copy of signed receipt of service is required to be submitted with invoice.

APPENDIX B: List of Equipment

Dr. Solomon Carter Fuller MHC

Food Equipment List as of April 2017

Scope of Work Statement Page 1 of 6