Scope of Work - Small~4.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: 07/01/2020 File# 1-20-050

PROJECT TITLE: Spring Creek Culvert Replacement

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR), Division of Architecture and Engineering, recommends the replacement of Corrugated Metal Pipe (CMP) culverts at White Pines Forest State Park in the Spring Creek youth camping area near Mt. Morris, Illinois in Ogle County. The existing culverts have washed out the only trail access to the cross-country skiing/ hiking trail and hunting area. This park has limited hunting areas due to the concessioner location in the park. If this access is not corrected by fall 2020, then hunting permits will not be able to be used and funds will need to be returned to the hunters.

SCOPE OF WORK:

Vendor to remove two 18” CMP and one 20”x 27” CMP and replaced with a 36” round equivalent size reinforced arch concrete pipe with flared end sections. The project shall include removal of sod and topsoil, earth excavation, removal of the existing three CMP’s and installation of the 36” round equivalent size reinforced arch concrete pipe, trench backfill, aggregate bedding, embankment, riprap placement and landscaping.

ATTACHMENTS:

The following documents are included:

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) EARTH EXCAVATION AND TOPSOIL PLACEMENT

This work shall conform to Section 211 of the IDOT Standard Specifications, which shall include stockpiling all excess material at a location on White Pines Forest site that is approved by the Department. All disturb areas and backfilling to match existing ground needs a minimum of 6 inches topsoil. Contractor will provide any embankment needed to backfill the pipe.

2) EROSION CONTROL

This work shall conform to the applicable portions of section 280 of the Standard Specifications and the attached details and all requirements set forth in the General NPDES Permit No. ILR10. The management practices, controls, and other provisions contained in the erosion and sediment control plan must be at least as protective as the requirements contained in the Illinois Urban Manual.

The Contractor will be responsible for erosion and sediment control and any discharge from the work area as designated on the construction plans. If the contractor fails to repair NPDES permit non-compliance items and/or eliminate discharge as directed by the Department, in the time specified by the Department, a fine of $750 per violation per day will be deducted from the pay request.

PERIMETER EROSION BARRIER

This item shall include all labor, materials and equipment needed for the installation, maintenance, removal, quantification, and disposal of the temporary erosion control system. This item must be installed, inspected and approved before construction activities begin, and proper protection must be maintained until the site is deemed stabilized by the ENGINEER and the volume of sediment collected is quantified and documented.

CONCRETE WASHOUT

This work shall conform to applicable portions of the NPDES permit No. ILR10, SWPPP, the erosion control plans and details for Temporary Concrete Washout Facility - Straw Bale or approved equal. This item shall include all labor, materials and equipment for installation maintenance, removal, quantification, and disposal of the concrete washout.

Seeding Class 2: Revise IDOT Article 250.07 to read: "Regardless of season, all disturbed areas shall be seeded with Class 2. Seeding will be permitted from April 1 to May 30 and from August 1, to October 10, unless approved by Department.

Fertilizer shall be applied at a rate of 300 lbs/acre. Apply a second fertilizer application 3-weeks after seeding of 10-10-10, 250 lbs/acre, if good stand is achieved.

Erosion Control Blanket: Erosion control blanket may be placed using either excelsior blanket or knitted straw blanket. Within 24 hours of seed placement, blanket shall be placed on the areas specified. Prior to placing the blanket, the areas to be covered shall be relatively free of rocks or clods over 1 1/2 in. in diameter and sticks or other foreign material which will prevent the close contact of the blanket with the seed bed. If, as a result of rain, the prepared seed bed becomes crusted or eroded, or if eroded places, ruts, or depressions exist for any reason, the Contractor shall rework the soil until is smooth and reseed such areas which are reworked.

After the area has been properly shaped, fertilized, and seeded, the blanket shall be laid out flat, evenly, and smoothly, without stretching the material. The excelsior and knitted straw blankets shall be placed so that the netting is on the top and the fibers are in contact with the soil. The heavy-duty blankets shall be placed so that the heavy duty extruded plastic mesh is on the bottom.

For placement in ditches, the erosion control blanket shall be applied parallel to the centerline of the ditch so that there are no longitudinal seams within 2 ft of the bottom centerline of the ditch. The blanket shall be toed in on the upslope edge and shingled or overlapped with the flow.

On slopes, the blanket shall be applied either horizontally or vertically to the contour, toed in on the upslope edge, and shingled or overlapped with flow.

When placed adjacent to the roadway, blankets shall be toed in along the edge of shoulder.

Anchoring the blankets shall be according to the manufacturer’s specifications.

Guarantee: The contractor shall provide erosion control and general maintenance until the seed is fully established. A seeded area shall require repair if erosion occurs and/or the seed does not fully establish within one growing season. The limits and magnitude of the repair are at the discretion of the Department. The cost of any repair shall be incidental to the cost of the contract and will not be paid for separately.

Contractor must submit the material information to Region Engineer for approval before being installed.

Contractor must submit the material information to Region Engineer for approval before being installed.

Contractor must submit the material information to Region Engineer for approval before being installed.

8) Contractor is responsible for contacting the appropriate County Superintendent of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to the use of County and local road systems. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

9) Contractor shall clean up the work site after each day’s work and when work is complete.

10) Contractor shall repair any and all damages to park facilities caused by the Contractor’s own work force or any sub-contractors.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of fifty percent (50%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

4) Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items prior to Bid Award:

a. Aggregate

b. Concrete pipe

c. End Sections

d. Landscaping materials (seed, fertilizer, and erosion blanket)

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

C. Project Requirements:

Refer to the BidBuy solicitation for meeting date and time.

3) Prevailing Wage Rates This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at https://www2.illinois.gov/idol/laws-rules/conmed/pages/rates.aspx. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

10) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

18) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

19) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

20) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

21) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

25) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

27) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@illinois.gov . ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.