Scope of Work - Small~22.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: August 11, 2020 File # 3-20-022

LOCATION: Kickapoo State Park

PROJECT TITLE: Install New Energy Efficient Office Windows & Place Vinyl Siding on Office Building and Garage

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR) is seeking a Vendor to install new energy efficient vinyl windows in the office building and new vinyl siding on the office building and garage.

The Kickapoo Park Office needs new energy efficient windows. Several of the windows are not opening completely, the existing windows are not energy efficient and some of the window jambs have deteriorated. The Kickapoo office and garage need new exterior vinyl siding. The Office and Garage wood exterior is over 40 years old and is in dire need of new vinyl siding. In various locations of the garage and office building the wood shows signs of weathering and distress.

WINDOW INSTALLATION SCOPE OF WORK:

SIDING INSTALLATION SCOPE OF WORK:

ATTACHMENTS:

The following documents are included:

N/A

PROJECT SPECIFICATIONS & REQUIREMENTS:

Acceptable Window Manufacturers:

a. Anderson

b. Jeld - Wen

c. Marvin Windows & Doors

d. Masonite

e. Pella Corp

f. Ply Gem

g. Velux USA

h. Atrium

i. Simonton Acceptable Siding Manufactures:

Acceptable Manufacturers:

Manufacturers listed below have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

A. Project Specifications:

1. The awarded contractor, or subcontractor, must have 5 years of experience installing windows and siding and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

B. Project Instructions and Notes:

1. Work Completed by Prime Contractor A minimum of thirty percent (30%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2. Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3. Deliverables and Staff Training:

N/A

4. Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5. Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Siding – (VIS) Vinyl Siding Installation Certified IL Dept. of Professional Regulation

6. Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items prior to Bid Award:

7. As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

8. Extended Warranty:

Workmanship, materials and equipment will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date.

9. FEDERAL ASSISTANCE PROVISIONS and ASSURANCES:

This project is wholly or partially funded by the federal government and is subject to all federal laws and regulations pertaining to federally assisted construction projects. As such, these special provisions hereinafter amended are expressly incorporated by reference into the Contract and all rights, duties and liabilities set forth therein shall be deemed to specifically apply to the Contractor and his employees. In the event of a conflict caused by these provisions, the more restrictive requirements will govern.

A. INSPECTION AND AUDIT. The authorized representatives of the Federal Government and the State of Illinois shall be permitted to inspect all work, material, payrolls, personnel records, invoices for materials and other data and records relevant to the Contract.

3. He and all Subcontractors awarded subcontracts for construction having a value of more than $10,000 will comply with Executive Order 11246, entitled Equal Employment Opportunity as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60).

4. He and all Subcontractors awarded subcontracts which involve employment of mechanics or laborers in excess of $2,500 or subcontracts for construction in excess of $2,000, will comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CRF Part 5).

5. He and all subcontractors, materialmen, and suppliers agree that only domestic construction material will be used, in the performance of this contract, except for foreign construction materials, if any, listed in this contract, as provided by the Buy American Act (41 U.S.C 10). The Buy American Act provides that the Government give preference to domestic construction material defined as components, construction material and domestic construction material.

a. Components, as used in this clause, means those articles, materials, and supplies incorporated directly into construction materials.

b. Construction material, as used in this clause, means an article, material, and supply brought to the construction site for incorporation into the building or work. Construction material also includes an item brought to the site pre-assembled from articles, materials and supplies.

However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, which are discrete systems incorporated into a public building or work and which are produced as a complete system, shall be evaluated as a single and distinct construction material regardless of when or how the individual parts or components of such systems are delivered to the construction site.

States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as the construction materials determined to be unavailable pursuant to 12.810(a)(3) of 43 CFR part 12, subpart E shall be treated as domestic.

C. Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5. Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

6. Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7. Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

10. Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11. Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12. Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13. Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14. Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15. New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17. Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

18. Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

19. Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of two years from the goods acceptance date.

20. Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

21. Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22. Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

25. Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

27. Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO – Frederick.Murphy@Illinois.gov -- ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.