Scope of Work - Small 3~1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: January 24, 2025 File# 5-19-068

PROJECT TITLE: Boat Ramp and Dock Improvements

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to make improvements to the existing boat ramp and courtesy dock located at the Paul Ice Boat Access Area. The objective of this project is to remove and replace damaged concrete on the ramp, including some curbing, install new floats under the courtesy dock, remove and replace wood walers, vinyl molded rubrails, spud poles and guides, and remove and replace the existing gangway, with a new ADA compliant gangway with handrails. Additionally, the decking, walers, and rubrails shall be removed and replace on the “E” shaped dock located just north of the boat ramp.

SCOPE OF WORK:

This project will consist of the Vendor providing all labor, equipment, and materials required to complete the scope of work as follows:

Boat Ramp and Courtesy Dock Area

Demolition

The Vendor will be required to sawcut and remove approximately 60 square feet of concrete from both the north and south boat ramp lanes for a total of 120 square feet, detach and remove eight (8) dock floats, remove the existing wood waler boards including vinyl rub-rails on the boat docks, remove the existing gangway bridge, and remove both spud poles and guides.

Installation

Dock Floats: The Vendor will replace the eight (8) floats located under the deck of the floating dock. The existing floats measure 32”x44”, but it’s the Vendor’s responsibility to verify all dimensions for the replacement floats. Float Requirements: Floats shall carry a 15-year warranty. They shall have a nominal 0.150-inch wall thickness and are rotational molded from virgin grade materials with UV inhibitors assuring long life. The polyethylene shall be unaffected by saltwater, oil, gasoline, and most chemicals. The floats must be completely filled using a 1 to 1.5 density EPS. Floats must have a flat top configuration, a vent plug, and molded heavy duty mounting flanges and slots. Floats must meet or exceed U.S. Army Corp. of Engineers Regulation #36 CFR Part 327, absorption test and falling dart test. Total buoyancy rating of the replacement floats and resulting dock freeboard height must be equivalent to that of the existing floats, and also account for any additional dead load added as part of this project.

Dock Walers & Vinyl Rubrails: Vendor shall provide and install new 2”x8” fiber reinforced recycled plastic lumber around the perimeter of the floating dock, known as walers. This recycled plastic lumber shall be manufactured for a marine environment to resist water, mildew, moisture, and most chemicals. Hardware must be compatible with the fiber reinforced recycled plastic lumber. New white vinyl rubrails will be installed on the walers around the perimeter of the floating dock, including two (2) corner bumpers installed on the lake end of the dock. The “P” style rubrail is preferred. Fasteners must be stainless steel screws. Staples and nails will not be accepted. The estimated quantity for both the walers and rubrails is approximately 60 linear feet.

Spud Poles & Guides: The existing spud poles and guides will be replaced with a two-pile anchorage system with telescoping driven or screwed-in-place steel piles. All piles must be at minimum four (4”) inches in diameter and will be attached to the dock using a hoop pile guide system sized to accommodate the pile diameter. The anchorage system shall hold the dock secure through water fluctuations and allow for lateral movement without binding, catching, or hanging.

Gangway: The Vendor will install a new 4’ wide by 24’ long gangway with handrails in the same location as the existing access-bridge. The new gangway can be constructed from either galvanized steel or aluminum. All welds shall be in strict accordance with applicable sections of the American Welding Society Requirements. All bolted connections for galvanized steel stall be made with A325 Hot Dip Galvanized or stainless-steel bolts of required strength to withstand the design loads. All bolt holes shall be shop punched and true to size and alignment. Regarding the gangway, the walking surface, handrail height, hinged connections, transition plate, and handrail extensions must be ADA compliant. The gangway must have a hinged connection at the dock; it must have rollers or wheels at the land end.

Construction Joint Repair: There’s a sidewalk located between the ramp lanes with construction joints on each side between the walk and back of curb that needs backer rod / SL-1 or equivalent joint filler. The openings are approximately one inch wide. There will also be construction joints (2 on each lane) between existing concrete and the new pour located midway down each launch and perpendicular to the way of travel that will also require backer rods and joint filler. The joint filler must be installed per manufacturers specification. The estimated quantity for construction joint repair is approximately 100 linear feet.

Concrete Repair: After the existing concrete has been removed and the area properly cleaned, holes will be core drilled in both the upper and lower portions of the ramp. The holes will be drilled 8” deep, on 12” centers into both existing concrete slabs. The holes will be cleaned to receive #5 bars that will be grouted /epoxied in accordance with Section 442.06 of the IDOT Standard Specifications for Road and Bridge Construction. The proposed concrete thickness shall match the existing concrete thickness. A control joint will be left between the upper and lower sections of ramp, and it too will receive a backer rod and joint filler.

“E” – Shaped Dock (Located North of Boat Ramp)

Decking Replacement: The vendor will be required to replace all the decking boards on the gangway and finger docks located just north of the boat ramp. The decking shall be replaced with 2”x6” copper azole treated Yellow Pine. Material must be installed with 1/8” opening between boards and must not exceed ¼” spacing to meet ADA requirements. Hardware must be compatible with pressure treated material. The estimate quantity of decking replacement is approximately 930 square feet.

Dock Cleats: The existing cleats shall be removed from the existing floating docks and replaced after the new decking has been installed.

Dock Walers & Vinyl Rubrails: The Vendor shall provide and install new 2”x8” fiber reinforced recycled plastic lumber around the perimeter of the floating dock, known as walers. This recycled plastic lumber shall be manufactured for a marine environment to resist water, mildew, moisture, and most chemicals. Hardware must be compatible with the fiber reinforced recycled plastic lumber. New white vinyl rubrails will be installed on the walers around the perimeter of the floating dock, including two (2) corner bumpers installed on the lake end of the dock. The “P” style rubrail is preferred. Fasteners must be stainless steel screws. Staples and nails will not be accepted. The estimated quantity for walers and rubrails is approximately 200 linear feet.

ATTACHMENTS:

The following documents are included:

1) Attachment 1: Site Location Map

2) Attachment 2: Boat Ramp Project Plan

3) Attachment 3: Boat Ramp Pictures

4) Attachment 4: “E” Shaped Dock Pictures

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The awarded vendor must have 3 years of experience in the commercial general construction industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

2) Estimated quantities are provided within this scope of work the for Vendor’s general reference only. It is the responsibility of the Vendor to verify all quantities and measurements prior to submitting a bid.

3) Preparation and Repairs

The Work shall meet the requirements set forth by the Illinois Department of Transportation (IDOT) Standard Specifications for Road and Bridge Construction, adopted January 1, 2022 and the most current edition of the Supplemental Specifications and Recurring Special Provisions.

4) Gangway The 4’x24’ gangway construction and design will be completed by the manufacturer. This will include but not limited to the transition plate, landside connection, hinged connection to the existing dock, and ADA compliant handrails located on both sides of the gangway.

Structural frame and other structural members shall be 3/16" minimum thickness steel or aluminum alloy. Steel members shall be rolled structural shapes with ASTM A-36 material and galvanized in accordance with ASTM A-123 requirements. All welds over galvanized steel material shall be thoroughly cleaned and coated with two coats of cold galvanized compound. All aluminum frames shall comprise of alloy 6061-T6, and be shop welded into full size units without bolting being necessary. Stainless steel fasteners must be used on aluminum frames.

All welds shall be in strict accordance with applicable sections of the American Welding Society requirements. All bolted connections shall be made with A325 hot dip galvanized or stainless-steel bolts of required strength to withstand the design loads. All bolt holes shall be shop punched and true to size and alignment.

Acceptable Manufacturers

Tiger Docks, Wright City, MO, (636) 745-7003, www.tigerdocks.com Merco Marine, Wellsburg, WV, (800) 396-3726, www.mercoboatdocks.com VW Docks, Spirit Lake, IA, (800) 893-6257, www.vwdocks.com G&H Marine, Decatur, IL, (800) 425-8665, www.ghmarine.com

5) Dock Floats The docking system floats shall consist of polystyrene flotation encased in a pre-molded polyethylene shell. The encasement shall be a seamless one-piece structure. The polystyrene shall have a density of 1.1 lb./cf. and water absorption shall not exceed 2% by volume. Flotations shall be securely attached to the aluminum or galvanized framework with an adequate number of fasteners to withstand the forces. Acceptable manufacturers are Eagle Floats, Permafloat, or equal.

6) Anchorage The anchorage system shall be telescoping driven or screwed in place piles, designed by the manufacturer. The anchorage system shall hold the dock secure through water fluctuations and allow for lateral movement at the same time. Acceptable manufacturers same as for the gangway.

7) Accessories Walers: Shall consist of 2”x8” fiber reinforced recycled plastic lumber around the perimeter of the floating dock fastened to the vertical face of all sides except for where the gangway connection is located. This recycled plastic lumber shall be manufactured for a marine environment to resist water, mildew, moisture, and most chemicals. Hardware must be flushmount and compatible with the fiber reinforced recycled plastic lumber.

Vinyl Rubrails: New white vinyl rubrails will be installed on the walers around the perimeter of the floating dock, including two (2) corner bumpers installed on the lake end of the dock. The “P” style rubrail is preferred. Fasteners must be stainless steel screws. Staples and nails will not be accepted.

Acceptable manufacturers same as for the gangway.

8) Concrete Concrete will be in accordance with Table 1, Article 1020.04, SI Concrete, not less that 3,500 psi minimum compressive strength, as referenced in IDOT Standard Specification 522.00.

9) Reinforcement Reinforcement bars will be installed per plans and in accordance with IDOT Standard Specification 508.00. Reinforcement will be placed mid depth of the concrete slab to maximize strength.

10) Decking Materials The decking shall be 2”x6” copper azole treated yellow pine. Decking shall be installed with 1/8” opening between boards and secured with galvanized or stainless steel flathead thread cutting (Type F) screws compatible with the dock structure framing members.

11) Clean-Up Upon completion of the Work, the Vendor will be responsible for the removal of all surplus materials, rubbish and debris resulting from the Work, and legally dispose of off-site.

B. Project Instructions and Notes:

The Vendor will be required to abide to all site regulations and work with the Site Superintendent and site staff regarding working hours, staging areas, and securing the work site. The Boat Ramp will be CLOSED during the construction activities.

1) Work Completed by Prime Vendor:

A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Vendor on this project. Pursuant to (30 ILCS 500/1-15.17) the Prime Vendor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Deliverables and Staff Training:

Not applicable.

4) Independent Testing:

Not applicable.

5) Contractor’s Licensing and/or Certifications:

Vendor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Shop Drawings:

Not applicable.

7) As-Built Markups:

Not applicable.

8) Extended Warranty:

Workmanship, materials and equipment subject to seasonal loads will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date.

C. Project Requirements:

1) Project Meeting

No pre-bid meeting will be conducted for this project. It is encouraged for all prospective bidders to visit the site prior to submitting a bid.

3) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

Pursuant to Title 44 Illinois Admin. Code 1.4545(g)(2), a small business awarded a contract procured as a small business set-aside may subcontract no more than 49% of the value of the contract to a business not registered in the Small Business Set-Aside Program.

4) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

5) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

8) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

9) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

10) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

11) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

13) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

14) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

15) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of two year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

16) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection. This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

17) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

18) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

22) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

23) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the Frederick.Murphy@Illinois.gov email address.