Scope of Work - Small 1~11.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: July 15, 2023 File# 5-22-018

PROJECT TITLE: Install Fuel Tanks

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is in the process of developing former coal mine property located at 483 Mine Road, DeSoto, IL 62924 into the Burning Star State Fish and Wildlife Area (Burning Star SFWA). Burning Star SFWA is located between DeSoto, Hurst and Elkville bordered by Route 149 to the south and east, Elkville blacktop to the north and US Highway 51 to the west in Jackson County, Illinois.

For development and continual maintenance of the property, the installation of a fuel storage system is necessary for the operation of equipment. The new above-ground storage tanks (AST) will primarily be used for diesel fuel for the large equipment (tractors, skid-steer, etc.) and gasoline for smaller equipment (Department vehicles, mowers, etc.). The fuel storage system will include pouring a reinforced concrete pad with protective steel bollards, installing two (2) steel, double-walled ASTs, one (1) 1,000 gallon diesel tank and one (1) 500 gallon gasoline tank, fuel dispensers and all associated miscellaneous piping and hardware per Illinois Office of the State Fire Marshal (OSFM) Code requirements. The fuel storage system must be installed per National Electric Code (NEC) and comply with all current Illinois OSFM codes relating to “Aboveground Storage - Dispensing” Section 180.20 and/or other related sections.

For security purposes, the installation of the fuel system also includes the installation of approximately 158 feet of 6’ high galvanized chain link fence, with three (3) strands of barb wire, along with a 16 feet wide vehicular slide gate.

SCOPE OF WORK:

This project will consist of but not limited to the contractor providing all labor, equipment and materials needed to install a security fence and a new fuel storage system as described below and outlined on the Illinois OSFM website, under “Aboveground Storage Tanks (AST)”. The new fuel storage system must meet and be approved by the Illinois OSFM prior to the system being filled, or fuel dispensed from. Listed below are some of the items but not exclusive to all items needed to complete this project.

PROJECT OVERVIEW:

· All work and access should be coordinated with the site staff.

· Grade site as needed to form and pour a reinforced concrete pad.

· Install steel pipe bollards filled with concrete.

· Trench and run electrical service in conduit from the electrical panel to the tanks.

· Install two (2) double-walled steel fuel storage tanks per State Fire Marshal requirements.

· Provide and install all necessary piping, miscellaneous hardware, signage and other items to make this installation an approved AST dispensing location.

· Have the new installation inspected and approved by the State Fire Marshal.

· Install security fence and gate in designated location.

· If repairs or adjustments are needed, contractor must comply before the project is complete.

· Clean-up all construction debris and haul off site.

Fuel System Details

1) Provide one (1) single compartment double walled steel AST in conformance with Underwriter’s Laboratories UL 142 and that meets all requirements per Section 180.20 of the State Fire Marshal code and other related sections that may apply to fuel storage and dispensing of 1,000 gallons of diesel fuel.

2) Provide one (1) single compartment double walled steel AST in conformance with Underwriter’s Laboratories UL 142 that meets all requirements per Section 180.20 of the State Fire Marshal code and other related sections that may apply to fuel storage and dispensing of 500 gallons of gasoline.

3) Each tank shall be properly protected from corrosion and painted prior to arriving onsite. Each tank shall receive one (1) coat of rust inhibitive primer, using Sherwin Williams Pro-Cryl B66-310 Series Primer, or equivalent. Each tank shall receive two (2) coats of industrial acrylic paint, using Sherwin Williams Sher-Cryl B66-350 Series Paint (White or Off-White), or equivalent. Include 4” high, red-lettered stenciled labels for fuel type and flammable warnings for each tank as required by OSFM.

4) Provide Dispensing Pump and Meter Assemblies:

a. The pumps are to be located on 4” dia. posts, 6” spacing from the tanks.

b. The dispensers shall face east, toward the Burning Star Shop Building.

c. Pump Type: Top-mounted, suction type, electric operated, suitable for diesel fuel. Cast iron, bronze construction, lockable, integral metering. UL listed.

d. Flow Meters: Electric operated with digital, resettable counter measuring in 0.1 gallon increments plus non- resettable totalizer showing cumulative use. Commercial style, not for retail use.

e. Flow Rate: 18 GPM or better.

f. Manufacturer: Fill-Rite or GPI

5) Provide Miscellaneous Accessories:

a. BUNA hoses, 1" diameter, 18' long with high hose retrievers.

b. Dispensing nozzles with automatic shutoff and anti-siphon valve.

c. Vent assembly, 2" diameter, 4' high minimum with brass screen; emergency vent assembly, 6" diameter.

d. Canister type fuel filters with cartridges.

e. Float type level gauges.

f. Steel access ladder

g. Fire Extinguisher – 20lb. Tri-Class dry chemical and on/off indicator light

h. Other accessories as required to provide a complete installation compliant with OSFM requirements.

6) Provide 30 AMP, 3 Pole, non-fused safety switch for emergency shut-off (switched neutral and ground), general duty, and NEMA 3R enclosure and that meets the NEC and State Fire Marshal Code requirements.

7) Provide emergency shut-off signage. Sign shall say “EMERGENCY FUEL SHUT-OFF”. Letters on sign shall be 2” high and meet State Fire Marshal requirements.

8) Provide and run all electrical service per NEC code (NFPA 70) 1987 and State Fire Marshal requirements in approved conduit, wire size, with appropriate connections extended from a spare slot in existing electrical distribution panel located in the existing shop building adjacent to the new fuel storage system. The approximate distance between the proposed location of the ASTs and the building is 80’; however, based on the thickness of the concrete on the west side of the shop building, the underground electric will not be run in a straight line. The approximate distance to run the underground electric to the building is 140’ and the approximate distance inside the building to reach the electrical panel is 30’, all wires shall be run in conduit and contractor to provide necessary breakers. Approximately 12’ of concrete to the south of the shop building will have to be tore out and replaced with CA-6 to install the underground electric. Contractor to verify all measurements prior to bidding or ordering materials. Refer to Plan View Sheet B-1 for approximate measurements.de

9) All electrical connections must have seal-offs per Fire Marshal Code requirements.

10) The disconnects and structure will be installed on the southwest corner of the Burning Star Shop Building.

11) Complete full testing and commissioning of system in presence of Site Superintendent and Illinois Office of the State Fire Marshall representative. Tanks shall be capable of holding 5 psi of air for a one-hour period in both the tank interior and annular space. While tank is under pressure, check tank and fittings for leaks with soap/water mixture.

Concrete Pad Details

1) Provide one (1) reinforced concrete slab for the installation of two (2) double-walled steel aboveground storage tanks (AST). The dimensions of the concrete pad shall extend a minimum of 30” beyond the exterior dimensions of the proposed ASTs and 1’ beyond the center of the steel pipe bollards. Dimensions of the pad shall also account for 5’ distance between the two (2) ASTs. Approximate pad size of 17’x18’x6”, if the 1,000-gallon tank measures 4’ dia. X 10’-10” length. See attached plan view drawing for dimensions. The concrete slab shall extend, at minimum, 2.5’ beyond all sides of the tanks, as shown on the attached Plan.

2) Concrete slab shall be constructed on 12” of compacted aggregate base (IDOT CA-6).

3) Slab shall be constructed with IDOT class “SI” concrete to a thickness of 7” and in accordance with Sections 423 and 1020 of the IDOT Standard Specifications for Road and Bridge Construction. Reinforcement shall consist of #4 rebar placed 12” on center in both directions. Slab shall have a light broomed finish with tooled edges.

4) Concrete slab shall be constructed at an acceptable elevation and with minimal slope as needed to establish positive drainage, no ponding will be accepted.

5) Make one (1) saw-cut joint in the slab in the center along the short dimension

6) Excavated materials can be disposed on on-site at a location approved by the Site Superintendent.

7) Provide concrete filled 6” diameter, schedule 80 steel pipe bollards with UV-resistant PVC yellow pipe sleeves. The bollards shall be 4’ above the concrete slab and 3’ below.

8) The concrete filled steel bollards are to be on center no more than 5’ apart.

9) Contractor shall submit permit application and verify proposed layout is acceptable to Illinois OSFM representative prior to beginning construction.

Fence Details

1) The security fence will begin at the southeast corner of the Burning Star Shop Building, commence south for approximately 20 feet.

2) A 16 feet wide vehicular gate will be installed beginning at approximately 20 feet south of said beginning, centered on the existing driveway.

3) From the south end of the vehicular gate, the fence will extend south an additional 26 feet.

4) Once the fence extends to approximately 62 feet south of the said beginning, it will turn east for approximately 112 feet, where it will end at the west post of the existing entrance gate.

5) Fence Components:

a. Length of fence, 158 feet.

b. Height of fence, 6 feet.

c. Fabric – 9 gauge, 2” mesh with 2 oz. galvanized coating.

d. All posts shall be galvanized schedule 40 steel and include post caps.

e. Fence posts will be located approximately 10’ on center.

f. Gate posts must be 4” minimum diameter.

g. 3/8” adjustable truss rods.

h. Line post dimension, 2 3/8” diameter.

i. End post dimension, 2 7/8” diameter.

j. Corner post dimension, 2 7/8” diameter.

k. Top rail dimension, 1 5/8” diameter.

l. Barb wire, 3 strands (beyond 6’ fence height)

m. Tension wire, 7 gauge located on the bottom.

n. All posts are set in a min. 12” x 36” concrete footing.

o. Vehicular gate - one (1)-16’ wide, 6’ tall, manually operated cantilevered slide gate centered on existing driveway. Includes rollers, track/trolley, barbwire kit, and lockable closure latch.

ATTACHMENTS:

The following documents are included:

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The awarded contractor must have 3 years of experience in the installation of above ground fuel storage tanks and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one prior to Bid Award.

2) This project will follow guidelines set forth by the IDOT Standard Specifications for Road and Bridge Construction, adopted January 1st, 2022.

3) Contractor must be registered as a small business provider as required by the Small Business Set-Aside Program.

4) Contractor is responsible for locating and verifying the location of all utilities.

5) Acceptable Manufacturers referenced within this Scope of Work and Attachments have undergone numerous safety testing and wear testing by Underwriters Laboratories (UL), Applied Research Laboratory (ARL) and many other nationally recognized testing laboratories. These manufacturers have also been recognized for quality construction and superior performance by consumer-based organizations such as Consumer Reports.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of Proof that the product is equal is on the bidder.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of fifty percent 51% of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

Contractor will be required to abide to all site regulations and work with the Site Superintendent and site staff regarding working hours, staging areas, and securing the work site. Contractor is responsible to verify all measurements prior to bidding. Once all of the construction is complete, the Contractor is required to clean up all construction debris and haul off-site.

3) Deliverables and Staff Training:

One (1) set of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

4) Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Shop Drawings / Product Data:

Submit for the approval of the DNR Project Architect/Engineer show drawings and product data for the following items prior to starting work:

a. Contractor shall submit shop drawings of the fuel system layout.

b. Contractor shall submit product data for the following items: Double-walled tanks, dispensers, piping, hoses, vents, break-away, plastic bollard sleeves, top-fill equipment, disconnects, ladders, liquid level gauge, fill ports, leak detector, ground rod, emergency fuel shut-off switch, explosion proof seal-off, filler cap, AST overfill protection valve, leak check gauge, pressure vacuum vent, spin of filter, diesel decals, “flammable keep fire away” decals, braided flex hose, and other items as deemed necessary.

c. Data sheet from primer manufacturer.

d. Data sheet from paint manufacturer.

e. Fencing material and gate.

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

8) Contractor’s Schedule of Values:

The Contractor shall provide to the DNR Project Architect/Engineer a cost breakdown of each item of work required to fulfill the contract prior to Bid Award.

C. Project Requirements:

Refer to BidBuy solicitation for meeting date and time.

2) Duration Bids shall be good for ninety (90) calendar days after the Bid Opening Date.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

Pursuant to Title 44 Illinois Admin. Code 1.4545(g)(2), a small business awarded a contract procured as a small business set-aside may subcontract no more than 49% of the value of the contract to a business not registered in the Small Business Set-Aside Program.

7) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

11) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

18) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

21) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection. This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

22) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

27) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

28) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the Frederick.Murphy@Illinois.gov email address.