Scope of Work SBSA waived- Castle Rock SP Residence Tree Removal.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: December 7, 2020 File# LM-PC-01149

Oregon, IL Ogle County

PROJECT TITLE: Tree removal - Castle Rock State Park Residence

PROJECT NARRATIVE:

IDNR is seeking bids from qualified Contractors to remove and legally dispose of 21 (twenty-one) trees at the above location. The trees have been marked at the site with white paint.

SCOPE OF WORK:

There are 21 (twenty-one) trees in total proposed to be removed. Stumps will be cut as flush to the ground as possible. Trees must be cut prior to March 31st, 2021 to be in compliance with applicable bat protection regulations.

Contractor is to remove and legally dispose of the trees. All debris from operations shall be removed from the site except the following is allowed: Limbs may be chipped and left onsite at a location chosen by the Site Superintendent. The Site Superintendent reserves the right to keep logs for utilization by IDNR. If logs are kept, contractor will place at the location and in the manner designated by the Site Superintendent.

The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition. If any landscaping repairs are required, it will be at no additional cost to the state. Contractor is to fill in and compact with black dirt any depression made by operations to provide even grade throughout the site work areas. Contractor will supply “Sun & Shade” mix of grass seed in a quantity in line with the manufacturers specifications to ensure recommended coverage of disturbed areas.

A non-mandatory pre-bid conference is scheduled for 10:00 AM on Wednesday, 2/10/21. We will meet at the Castle Rock State Park office and then proceed to the site residence (work site).

PROJECT SPECIFICATIONS & REQUIREMENTS:

Project Instructions and Notes:

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the Site Superintendent.

Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

Duration Quotes shall be good for ninety (90) calendar days after the Bid Opening date.

Prevailing Wage Rates Prevailing Wage Rates:

This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus, amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at http://labor.illinois.gov/. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

Certified Payroll State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/

Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined

Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition. If any landscaping repairs are required, it will be at no additional cost to the state.

Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

Request for Quote Quotes shall be entered in BIDBUY