Scope of Work-SAM posting.pdf

SCOPE

1. General Requirements: The contractor shall provide all supplies, materials, management, labor, equipment, facilities, and transportation required to provide:

-- Twice per week delivery of treatment chemicals (from the list provided in Section 2.1 of this SOW) to the NASSIG Water Treatment Plant (WTP) located at NAS I and NAS II;

-- Biweekly delivery of treatment chemicals (from the list provided in Section 2.2 of this SOW) to the Wastewater Treatment Plant (WWTP) bulk storage containers, located at NAS I and NAS II;

-- Monthly chemical storage container cleaning.

1.1 Personnel: The contractor shall provide the required number of trained personnel required for safe delivery of treatment chemicals. Government personnel shall not perform handling of Contractor equipment required for the delivery of treatment chemicals. Entry requirements will be communicated to the Contractor by the COR.

1.2 Equipment: Contractor shall exercise care and required safety protocols when operating equipment onboard Naval Air Station, Sigonella.

1.3 Security Compliance: While operating aboard the Government installation, the contractor shall comply with all installation safety and security instructions and notices. All Contractor employees required to deliver services aboard the Government installation shall be able to obtain and retain required vehicle passes and badges.

Vehicles used for transportation shall be designed to insure adequate protection of chemical products.

1.4 Quantities of Treatment Chemicals to be delivered: The Government will notify the contractor of the quantity of each chemical to be delivered at least 48 hours in advance of scheduled delivery.

1.5 Monthly Reports: By the 5th working day of each month, the contractor shall provide a report in a spreadsheet format, summarizing the volumes of chemical delivered to the WTPs and WWTPs and inspection/cleaning results during the previous month.

1.6 Billing: The chemical delivery services, product supplies, container cleaning, and reports shall be quoted as kilograms per unit price. Billing shall be monthly based on receipts accumulated during the previous month.

1.7 Health and Safety: All work shall be performed under sanitary conditions. Chemicals delivery shall be performed without spills and delivery shall be in sanitary condition as per the “European requirements Hazard Analysis Critical Control Point” (HACCP) and “European Agreement concerning the International Carriage of Dangerous Goods by Road” (ADR).

1.8 Chemical Strength Testing: The sodium hypochlorite shall have a strength percentage between 12.5% and 15.0%. If sodium hypochlorite within this strength range is not available at the time of delivery, the government representative may accept sodium hypochlorite with strength no less than 10% and no more than 23%.

However, such acceptance does not relieve the Vendor from its obligation to propose and to provide sodium hypochlorite within the required sodium hypochlorite strength percentage of 12.5% - 15%. Before receipt of each delivery, a government representative will perform a strength test to authorize the sodium hypochlorite delivery.

2. CHEMICAL REQUIREMENTS:

2.1 CHEMICAL TYPE, SALIENT CHARACTERISTIC AND QUANTITIES FOR WATER TREATMENT

PLANT

2.1.1 SODIUM HYPOCHLORITE 12.5 - 15% – NSF60 Certified - MARINE CARE CARECHLOR® - or equivalent product.

2.1.1.1 NSF 60 certified

2.1.1.2 EN 901: 2013 compliant

2.1.1.3 Bromate contaminant concentration less than 1 µg/L (ppb)

2.1.1.4 Single product allowable concentration (SPAC) contributes < 5 ppb perchlorate

2.1.1.5 Annual Usage - maximum quantity of kilograms 35,000

2.1.1.6 The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.1.2 HYDROCHLORIC ACID 33-40% - NSF60 Certified - MARINE CARE CAREPH(-)® - or equivalent product.

2.1.2.1 NSF 60 certified

2.1.2.2 EN 939: 2016 compliant

2.1.2.3 Bromate contaminant concentration less than 1 µg/L (ppb)

2.1.2.4 Single product allowable concentration (SPAC) contributes < 5 ppb perchlorate

2.1.2.5 Annual Usage - maximum quantity of kilograms 5,000

2.1.2.6 The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.1.3 ANTISCALANT CARETREAT WT RO+Si® or equivalent product – NSF60 Certified

2.1.3.1 NSF 60 certified

2.1.3.2 EN 15041: 2014 compliant

2.1.3.3 No presence of Bromate

2.1.3.4 NO presence of perchlorate

2.1.3.5 Annual Usage - maximum quantity of kilograms 35,000

2.1.3.6 The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.1.4 CAUSTIC SODA 33% - NSF60 Certified - MARINE CARE CAREPH(+)® - or equivalent product.

2.1.4.1 NSF 60 certified

2.1.4.2 EN 896: 2012 compliant

2.1.4.3 Bromate contaminant concentration less than 1 µg/L (ppb)

2.1.4.4 Single product allowable concentration (SPAC) contributes < 5 ppb perchlorate

2.1.4.5 Annual Usage - maximum quantity of kilograms 6,000

2.1.4.6 The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.1.5 CALCIUM CARBONATE – NSF60 Certified - MARINE CARE CARE-CAL® - or equivalent product.

2.1.5.1 NSF 60 certified

2.1.5.2 Bromate contaminant concentration less than 1 µg/L (ppb)

2.1.5.3 Single product allowable concentration (SPAC) contributes < 5 ppb perchlorate

2.1.5.4 Annual Usage - maximum quantity of kilograms 100,800

2.1.5.5 The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.2 CHEMICAL TYPE, SALIENT CHARACTERISTIC AND QUANTITIES FOR WASTEWATER

TREATMENT PLANT

2.2.1 FLOCCULANT - BRENNTAG ACTIFLOC SA - or equivalent product.

2.2.1.1 Do not reduce pH and alkalinity – or equivalent product

2.2.1.2 Sludge production: 10 mg/l per each ppm of Phosphorous reduced (range 2-5 mg/l P)

2.2.1.3 Sludge production: 7-25 mg/l per each ppm of Phosphorous reduced (range < 2 mg/l P).

2.2.1.4 Annual Usage – 4,000 kilograms

2.2.1.5 The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.2.2 SODIUM HYPOCHLORITE 12.5 - 15%.

2.2.2.2 EN 901: 2013 compliant

2.2.2.3 Bromate contaminant concentration less than 1 µg/L (ppb)

2.2.2.4 Single product allowable concentration (SPAC) contributes < 5 ppb perchlorate

2.2.2.5 Annual Usage - maximum quantity of kilograms 30,000

2.2.2.6 The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.2.2.7 Antifoam oil based (NOT SILICONE): Please see the attached SDS for Salient Characteristics.

Annual Usage - maximum quantity of kilograms 600. The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.2.2.8 Caustic Soda (NaOH) 49/51% solution. Please see the attached SDS for Salient Characteristics.

Annual Usage - maximum quantity of kilograms 2,400. The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

2.2.2.9 Citric Acid (C₆H₈O₇) 50% solution. Please see the attached SDS for Salient Characteristics. Annual Usage - maximum quantity of kilograms 3,200. The chemical quantity indicated is based on historical usage.

Changes in required quantity, either increase or decrease, may occur.

2.2.2.10 Hydrogen Peroxide (H₂O₂) 35%: Please see the attached SDS for Salient Characteristics. Annual Usage - maximum quantity of kilograms 1,600. The chemical quantity indicated is based on historical usage.

Changes in required quantity, either increase or decrease, may occur.

2.2.2.11 Sodium Bisulfite 23%: Please see the attached SDS for Salient Characteristics. Annual Usage -maximum quantity of kilograms 2,000. The chemical quantity indicated is based on historical usage.

Changes in required quantity, either increase or decrease, may occur.

2.2.2.12 Nutrient B: Please see the attached SDS for Salient Characteristics. Annual Usage - maximum quantity of kilograms 144,000. The chemical quantity indicated is based on historical usage. Changes in required quantity, either increase or decrease, may occur.

3 CHEMICAL DELIVERY

3.1 Delivery process and management of chemical delivery services:

3.1.1 Schedule: Container refill shall take place:

-- Every Tuesday and Friday for the twice per week delivery at the Water Treatment Plan;

-- Every other Friday (bi-weekly) delivery at the Wastewater Treatment Plant; except if the delivery day occurs on U.S. Holiday in which case, service shall take place the day prior to the U.S. Holiday.

3.1.2 Emergency Delivery: In an emergency, the contractor shall deliver an emergency supply of chemicals within 2 hours after receiving notification from the Technical Point of Contact (TPOC). The contractor shall maintain an active phone number 24 hours per day, seven days per week for emergency calls. For reference only, historically, the Government experienced about three emergencies per year.

3.1.3: Labeling: All chemical products provided to the Water treatment Plants must show the applicable NSF60 certification number on the delivery container. Exception is made for chemicals delivered to the Waste water Treatment Plants which not require NSF60 certification.

3.2 Delivery Locations:

3.2.1 NAS Sigonella, WATER TREATMENT PLANT NAS II (Building 494) and NAS I (Building 183), Sigonella, Catania.

3.2.2 NAS Sigonella, WASTEWATER TREATMENT PLANT NAS II (Building

402) and NAS I (Building 229), Sigonella, Catania.

3.2.3 Liquid chemicals shall be delivered directly to the Government's Bulk Storage Tanks.

Calcium Carbonate shall be delivered to the Water Treatment Plants in bags on pallets. Calcite bags shall not to exceed approximately 50 pounds (~ 22.7 kg).

3.3 Chemical Transport: While transporting chemical products and performing chemical delivery and/or transfer, the contractor shall maintain a binder with the company safety plan and product Safety Data Sheets (SDS). This binder shall be in the possession of Contractor personnel for each delivery service.

3.3.1 Vehicles used for transport of chemicals shall meet all applicable Italian and NAS Sigonella regulations.

3.4 Chemical Spills: The contractor is responsible for and addressing any chemical spill resulting from their transportation and delivery of treatment chemicals. Responsibilities include the following:

3.4.1 The contractor shall have an adequate supply of materials readily on-hand for spill management at all times.

3.4.2 In the event of a spill, the contractor shall:

3.4.2.1 Ensure that the necessary spill kit materials are available and ready for use.

3.4.2.2 Contain spill as far as possible, especially if it can go into roads or drains, to include employment of spill kit components.

3.4.2.3 Inform the government representative (TPOC) of the spill so that required notifications and additional spill response can occur. If the spill is in the road and may cause a traffic hazard, inform the government representative so that warning signs may be placed and security notified to assist in controlling traffic.

3.4.2.4 Recovered chemical and absorbent material shall be managed as “hazardous waste”.

4. CHEMICAL CONTAINER INSPECTION AND CLEANING

4.1 Prior to delivery of chemical delivery into a storage container, the contractor shall inspect and clean each chemical storage container one time each month. The contractor shall transfer chemicals from the container to a temporary container as required to perform cleaning and shall return chemicals to the original container after cleaning is complete. Chemical container inspection and cleaning shall include:

4.1.1 Visual inspection of each chemical storage container and container tote to assess damage and identify leaks.

4.1.2 Clean the chemical storage container exterior, removing all dirt, debris, and other deleterious materials.

4.1.3 Dispose of collected debris, and other deleterious materials in accordance with all applicable laws and regulations. Contractor shall respect Italian law number 81/2008 and updates, in regards to safety and regulations of chemical handling.

5. DOCUMENTATION OF SERVICES PROVIDED

5.1 Delivery Receipts: Contractor shall provide written receipts to TPOC for each chemical delivery.

Receipts shall indicate delivery location, kilograms of each product delivered, and chemical strength of Sodium Hypochlorite.

5.2 After delivery of treatment chemicals, the contractor shall verify the chemical container level weekly with the government TPOC.

5.3 Chemical Container Inspection and Cleaning Results: The monthly report shall include a summary of the condition assessment for each chemical storage container and tote and cleaning of each storage container.

6. TRANSPORTING AND OTHER PROCESSING

6.1 All the residuals from the container cleaning process shall be properly classified and treated as industrial waste. The contractor shall transport waste from the base to a proper disposal site.

7. SUBMITTALS

7.1 Safety and Spill Prevention and Response Plans: The contractor shall submit the Safety Plan as per the Italian law 81/2008 to the TPOC before starting any operations on base. At a minimum, the Safety Plan shall address:

7.1.1 Personal Protective Equipment (PPE): The contractor must identify and provide their personnel with required PPE for the handling of each chemical.

7.1.2 Training: The contractor shall ensure that their personnel are trained in proper techniques for chemical handling

7.2 Chemical Safety Data Sheets (SDS): The contractor shall submit the SDS and technical product specifications for each chemical to be delivered for approval prior to the contract award.

8. TECHNICAL REQUIREMENTS

8.1 Contractor shall submit and maintain valid ISO (International Standard Organization) Certificates as required below:

8.1.1 ISO 9001 (Quality Management Systems QMS). The submitted ISO 9001 Certificate shall be concerning the following activities:

8.1.1.1 Commercialization under producer’s brand of chemical products;

8.1.1.2 Cleaning and sanitation of chemical containers.

8.1.2 ISO 14001 (Environmental Management System EMS). The submitted ISO 14001 Certificate shall be concerning the following activities:

8.1.2.1 Commercialization under producer’s brand of chemical products;

8.1.2.2 Cleaning and sanification of chemical containers.

8.1.3 ISO 45001 (Occupational Health and Safety Management OH&S). The submitted ISO 45001 Certificate shall be concerning the following activities:

8.1.3.1 Commercialization under producer’s brand of chemical products;

8.1.3.2 Cleaning and sanification of chemical containers.

ORDERING PROCEDURES

2.0 THE TECHNICAL POINT OF CONTACT (TPOB) WILL BE:

TBD

The contractor shall coordinate all deliveries with the TPOC, who are the delivery point of contacts (POCs) provided in the PWS if specified. The TPOC is not authorized to make changes to the terms and conditions of this contract, any changes shall be requested through the Procuring Contracting Officer (PCO). The contractor shall submit all modification requests for review to the PCO and copy the TPOC. All deliveries are to be inspected and accepted by authorized U.S. Government personnel only.