Scope of work for Structural Retrofitting at

Commissary, US Embassy, New Delhi

BACKGROUND AND PURPOSE:

Embassy of the United States of America in New Delhi has a requirement to hire services of a structural retrofitting company to get a structural retrofit work in existing building. This building is situated at Chanakyapuri Embassy Compound and is an operational Commissary. All material and labor to get this work done has to be provided by the contractor.

GENERAL

a. Contractors are advised to come prepared with questions for the contractor’s walkthrough and ask questions.

b. Contractors will be responsible to go through the site to understand the logistics and requirements during the execution of the project and accordingly quote for the project.

c. Contractors shall provide personnel, material, equipment, and supervision to complete the work as per Statement of Work. The contractor shall follow security and safety (please refer to the attached OSHA Guidance for Safety) directions as explained by the COR.

d. This is an operational facility. The contractor and his workers will have limited access to the work site and shall not go to any other place in compound until unless approved by COR.

e. The contractor must bring in the scaffolding material and stack them properly by barricading around to construction site to restrict unauthorized entry in to the site.

f. Any damage that occurs to the building, equipment, furnishings or landscaping due to the failure of Contractor to properly protect and secure the work site while the roof project is in progress shall be Contractor’s responsibility to repair or replace the damage that has taken place matching to existing at Contractor’s expense.

g. Total working days on site for this job would be 120 (working days on site – 60 working days for one phase and 60 working days for the phase II).

h. Review the BOQ attached to this solicitation package which is just for reference only. Payment for this work will be made in a lump sum amount.

TECHNICAL EVALUATION CRITERIA

Companies Profile with following information:

• Similar past projects of nature and magnitude domestically (within India). If done by a sub-contractor under parent companies’ supervision, needs profile of the sub-contracting company and their contact details as well.

• Contact names and contact numbers of the persons of completed projects.

• Confirmation that understood the project well and are comfortable with the brands name provided in Scope of Work. If equivalent option has been chosen, then there is a comparative between the equivalent and one in SOW.

• Evidence that the offeror/quoter has all licenses and permits required by local law? Were licenses and permits required by local law provided?

• Organization chart with team proposed to be deputed for this project with their qualification and experience.

• Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing.

Any of the above information missing in the bid may result in “Rejection”

Government Furnished Materials:

Floor Tiles (only). Contractor must provide adhesive and grout for installation.

False Ceiling: Contractor shall take off the scaffolding of the area where they are working and hand it over to FAC for reinstallation once the work is complete.

Touch up paint on walls will be done by FAC.

Pre-construction meeting: Designer will be made available for this meeting to brief on work before starting.

SCOPE OF WORK:

Execution Support

• Pre-construction meeting: Contractor shall hold a pre-construction meeting with the COR and other stakeholders as found to be suitable by COR to discuss the project, phasing, security requirements and other logistic things.

• Contractor must prepare shop drawings based on the actual package for

COR review and for work to happen. Shop drawings must have more details as per the execution work requirements rather than the same drawings as provided to contractor by USG.

• Contractors can be provided with Auto CAD drawings if required.

• Contractor must get approval on all the shop drawings from COR.

• Contractor must provide a technical qualified supervisor on site for the job who can converse in English.

• Periodic site inspections.

• Verification of reinforcement placement and retrofit works.

• Quality assurance and quality control monitoring.

Phasing:

• Entire work will be done in two phases, dividing all work in to exactly two phases.

• Payment will also be made per completion of the phases.

• Contractor will erect a dry wall partition from floor to false ceiling to make a barrier between people using this facility. There shall be a door to access the facility and locked towards end of the day.

• Contractor shall use metal studs and gyp board to create this wall. Contractor must be innovative to look in to bucking issue due to height (approx..20 feet)

(for example – 92mm (wide) X 0.75mm (wall thickness) X 600mm (C/C spacing).

• Contractors must paint the exterior side of the barricading wall with primer and two coats of paint (White).

• Contractors shall bring in extractor fans with hoses to exhaust welding fumes out of the construction space. The length of the exhaust hood can be approx. 100’-0”.

• Contractors must use Ready Mix Concrete of grade M30 for this work.

Contractor has to manually get the concrete from rear side of the building which will result in a haul of approximately 100 feet.

• Contractor shall bring in reinforcement, SHS, RHS cut to size required. It can be a little more so that can be adjusted as per the size required on site.

Storage Area:

• Contractors will be provided with an open storage space near to the construction site. Contractor must barricade (6 feet high) the storage space with green fabric material tied to metal angle framework to keep it steady and straight all the times. A door provision has to be made to access the space and keep the kids away.

Scaffolding:

• Scaffolding is one of the major items in this project. Under this contract contractor must install aluminum scaffolding with wheels for easy movement.

• Since there will not be any anchoring points available, the scaffolding must have additional supporting members to avoid any toppling over incident.

This arrangement shall be vetted through a structural engineer before commencement of the work.

• The structural engineer for this work shall be registered and certified to stamp the scaffolding drawing arrangement.

• Scaffolding must have inbuilt stairs to reach different levels for work.

Retrofit Design

Method statement:

• Based on the retrofitting design package comprising of detailed design drawings prepared by a structural engineer firm, contractors prepare their method statement to execute the work on site.

Material:

• Entire design package for retrofitting job has been prepared by a registered certified structural engineering firm and has provided drawing package for work to happen.

• Contractor shall share the material specifications which they proposed to be used in this project with COR for approval prior to purchase that material

• Contractor must review the design package and work accordingly.

• This structural engineering firm designed this package may be made available in case there is any issue with the design during execution phase.

• Contractor must get qualified team for execution of the work. Welders must be certified for the welding work. Welding rod to be used shall be 6013.

Contract Design Package

• Contractor must keep a full design drawing package and other relevant documents on site all the time for reference person coming from USG side.

Red Line Drawing Set:

• Contractor shall keep marking deviating from the original drawing package or As Built drawings to be handed over to USG at the end of the contract.

As Built Drawings:

• Contractor shall prepare and hand over a hard copy set and a soft copy set of the as-built drawings of the entire project.

TYPICAL CODES AND STANDARDS

• IS 456 – Plain and Reinforced Concrete

• IS 800 – Steel Design

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