SCOPE OF WORK REPLACE ACIDIC OIL.pdf

Second Judicial Circuit - THE JUDICIARY - STATE OF HAWAI’I

HOAPILI HALE - 2145 MAIN STREET, WAILUKU, MAU’I, HAWAI’I 96793-1679

LOCATION: Second Circuit Court Hoapili Hale – Wailuku 2145 Main Street Wailuku, HI 96793

RE: Replace acidic oil from two (2) chillers

TERM OF THE CONTRACT: June 17, 2024 through September 30, 2024

A. SCOPE OF WORK:

Replace acidic oil from two (2) Trane chillers, RTWD Series, Model # RTWD090F2B Asset tags: Chiller 1 and Chiller 2

B. PERFORMANCE OF WORK:

1. Lock out / Tag out Chiller 1.

2. Remove and properly dispose of full refrigeration charge, full oil charge and oil filters

(both circuits).

3. Pressurize and clean system.

4. Leak test.

5. Furnish and change all new refrigerant and oil charge for both circuits. Includes

194lbs R134A & 4 gallons Oil48.

6. Start up system and monitor proper operation.

7. Repeat above steps for Chiller 2.

8. Provide written report with pictures.

C. CONTRACTOR’S RESPONSIBILITY:

1. Contractor must demonstrate care and safety while working on the job site.

2. If necessary changes arise, the Contractor must have the approval from the designated contact person to make the change. The Judiciary will not pay the Contractor for unapproved changes.

3. Work to be conducted during work hours with one chiller providing air conditioning to the building while work is being done on the other chiller.

D. CONTRACTOR'S QUALIFICATION REQUIREMENTS:

Prospective contractors must have the experience to provide the services stated herein;

and must be properly certified to conduct business in the State of Hawaii. Contractors submitted by noncertified and unlicensed contractors shall be rejected. Contractors must provide documentation and/or proof of qualifications, and failure to do so may result in disqualification.

Replace acidic oil Second Circuit Court – Hoapili Hale Wailuku

Compliance Certificate 103D-310(c), Hawaii Revised Statutes. Contractors are required to provide proof of compliance in order to receive a contract of $25,000 or more. To meet this requirement, Bidders may apply and register at the Hawaii Compliance Express (HCE) website: http://vendors.ehawaii.gov/hce/splash/welcome.html All Contractors must be compliant at the time of execution of contract and throughout the contract period.

E. INSPECTION OF JOB SITE:

Bidders are encouraged to attend the optional pre-bid meeting and Judiciary-conducted site visit. No other time for a site inspection will be scheduled or allowed. The pre-bid meeting and accompanying Judiciary-conducted site visit will be held at Hoapili Hale, 2145 Main Street, Wailuku, Maui, 2nd floor multi-purpose room on May 24, 2024 at 9:00 a.m.

Each Bidder shall bring his or her own flashlight, tape measure and small tools that may be required to inspect the premises. Bidders and interest parties are required to sign in at the meeting to confirm attendance.

F. BID PRICE

Total Lump Sum bid price shall include labor, materials, supplies, equipment, travel (if necessary) and other appurtenances necessary to complete this job. Total lump sum bid price submitted shall include all applicable taxes and fees.

G. SECURITY

The Contractor shall make reasonable efforts to ensure that all employees and subcontractors do not pose a risk to the safety and security of Judiciary staff and Court users as well surrounding businesses. All employees that may perform work under this contract and may have access to secure areas of the Judiciary premises, will be subject to a criminal history background check by the Judiciary. The Contractor shall furnish the Judiciary with the name, date of birth, and social security number of employees at the request of the Judiciary. The Judiciary shall have the discretion to deny any employees under this contract from working within the Judiciary premises.

CONTACTS: Please contact Dino Edmalin, Facilities Manager (808) 281-4143 or email at honeydean.d.edmalin@courts.hawaii.gov https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvendors.ehawaii.gov%2Fhce%2Fsplash%2Fwelcome.html&data=05%7C02%7CMarsha.T.Yamada%40courts.hawaii.gov%7C211cdeb23bd140c0ff1708dc7128dcb4%7C3f369bd64c534c1596eefc84b0851f6f%7C0%7C0%7C638509667879568736%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=H08AvbHMHlY8ewgDCUd62eBqBHP9iPlnBOLwZySCSQs%3D&reserved=0 mailto:honeydean.d.edmalin@courts.hawaii.gov