Scope of Work - Repair Water Damage.pdf

(Scope of Work)

CONSTRUCTION SCOPE OF WORK

U.S. GENERAL SERVICES ADMINISTRATION, ROCKY MOUNTAIN REGION 8

Date: 12/11/2023 Revision: N/A

Section 1: Project Title Bismarck Post Office Lobby Ceiling Repairs

Section 2: Project Location, Building Name, & Building Number William Guy Federal Building 220 East Rosser Ave Bismarck, ND 58501 Building Number: ND0037ZZ

Section 3: Contact List

Contract Officer Name: Laura Funk Email: laura.funk@gsa.gov Address: 657 2nd Ave North Fargo, ND 58102 Phone (O): 701-566-6114

Development Project Manager Name: Jesse Johnson Email: jesse.johnson@gsa.gov Address: 220 East Rosser Ave Bismarck, ND 58501 Phone (O): 701-557-9649 Phone (C): 701-202-9036

Property Manager Name: Travis Mart Email: travis.mart@gsa.gov Address: 657 2nd Ave North Fargo, ND 58102 Phone (O): 701 566-6126

Section 4: Project Background & Project Description Over the past few years GSA has had a few maintenance issues with the buildings HVAC system which resulted in various pipes freezing and leaking onto the post office ceiling, leaving behind some substantial staining. The purpose of this project is to repair an opening that was drilled out to allow the water to drain and to repaint the ceilings surface.

Section 5: Project Objectives The contractor shall provide labor, materials, equipment, and supervision necessary to perform:

1) The contractor shall apply one coat of primer and two coats of paint to the ceiling of the Bismarck Post Office. Approximately

3,560 SF

2) Surfaces shall be prepared per manufactures recommendations for maximum adhesion of primer and paint.

3) Remove all oxidization, rust, peeling, chipped or loose paint and prime. Sand smooth and feather edges prior to applying primer paint.

4) The contractor shall use barriers to keep the public from entering areas of work. The contractor will need to work around the public for ease of access to their post office boxes.

5) The contractor shall patch all cracks, holes, scuffs and other irregularities in walls and ceilings prior to painting. Paint, putty, filler, drywall compound and all related items used in wall repairs and painting shall be lead free.

6) The contractor shall use a stain blocking primer for all stained painted surfaces that are to be repaired or repainted.

7) The paint finish (flat, eggshell, semi-gloss, and gloss), type (latex, alkyd, epoxy, and urethane) for ceiling. The finished painted surfaces shall be smooth and free of runs in the paint finish. Colors are to be selected by the Government from contractor supplied color chart.

8) The paint shall be applied according to manufacturer’s specifications and the final finish shall have a uniform appearance and luster.

9) Paints and primers shall contain ≤ 50 grams per liter (g/L) VOCs post-tint (SCAQMD) Rule 1113 standard. All materials shall be delivered to the site in original unbroken, packages bearing the manufacturer's name and brand.

10) The contractor shall furnish GSA with report of each color of paint used on this project. Report shall include date of purchase, manufacture, paint type, color code (formula) and location where paint was applied.

11) The contractor shall repair and fill in the 2” hole in the ceiling, with a government approved method, see pictures below.

12) A staging area will be determined by mutual agreement after contract award.

13) The following information is provided for bidding purposes only. The contractor is advised to conduct a site visit and field-verify the exact information required for use in completing the work and submitting an offer.

14) No asbestos or lead containing materials shall be used.

15) The Contractor is responsible for locating all utilities in project area, both public and private. GSA will make any existing drawing available for reference purposes only, actual locate is still contractor’s responsibility.

16) The contractor is responsible for the protection of all existing building property surfaces from damage due to work performed under this contract. Damages to existing surfaces caused by the performance of this contract shall be repaired as to match the existing surface finish at no additional cost to the Government.

17) The Contractor shall remove all debris generated in the performance of this contract daily.

18) The contractor shall take all necessary precautions to prevent any dust or debris from filtering into other parts of the building including but not limited to mechanical systems. Should dust or debris filter into other parts of the building the contractor shall take immediate steps to clean the area (no equipment or supplies will be furnished by GSA).

19) At the completion of the project, the project area shall be cleaned to building standards as determined by the GSA Property Manager. Should the contractor fail to clean the project limits in a timely manner, GSA will contract for said cleaning and the cost will be deducted from the contract. Ensure that all penetrations are sealed with fire rated approved material as required by the International Building Code.

20) The CO has the right to reject any unsatisfactory or unsuitable material or workmanship.

Section 6: Proposal Pricing & Site Walk

1) Pre-proposal Site Visit Meeting:

a) The site visit shall consist of a meeting to review construction requirements followed by a walk-thru of the project site. The meeting shall be attended by the contractor and GSA project personnel, and appropriate sub-contractors. Contact the Project Manager to schedule a site visit.

b) Review existing conditions of the project area including any field verification.

c) Review the solicitation/evaluation requirements

2) Cost Proposal Requirements:

a) When submitting a proposal, provide a cost breakdown for each task into the following categories: Materials, equipment, labor hours, subcontractor's quotes, overhead, profit, and bond broken down into shell, tenant improvement (TI) (by tenant), Building- Specific Amortized Capital (BSAC), and environmental (as applicable). Follow P120 guidelines for tier level 3 based on project triage tool. Pricing shall be broken down by Construction Specification Institute (CSI) divisions.

b) Base Bid-

Section 7: Period of Performance Once notice to proceed has been issued, the contractor has 60 calendar days to complete the project. The contractor must also promptly begin the badging process at the time of notice to proceed. Please allow a minimum of 30 days to complete the badging process.

Extensions will be granted for unforeseen conditions and other factors outside of the contractor’s control at the Contracting Officer’s discretion.

Section 8: Universal Scope Requirements

• ALL of the requirements in this section are MANDATORY for ALL GSA projects

• See the attached Universal Scope Requirements document for the full details outlining each item

• Failure to comply with any and all of the requirements will result in the project not being accepted as complete

REQUIREMENTS for ALL Projects (Construction, Design & Design/Build)

a. Safety and Health Program

b. Asbestos Containing Materials. To comply with federal and state regulations as well as GSA policy, an asbestos pre-alteration assessment is required for all construction projects as outlined in Section B of the Universal Scope Requirements.

c. Lead Containing Paint / Lead Based Paint

d. Accessibility

e. Green Purchasing

f. Construction Indoor Air Quality (IAQ) Management Plan

g. Construction Waste Diversion

Section 9: Submittals

1) Contractor shall submit a Method of Procedures (MOP) to the GSA Delivery Project Manager (PM) for approval prior to commencement of work. At a minimum, the MOP shall include:

a) Brief narrative describing method of accomplishment, construction techniques, etc

b) Project schedule (to include critical path, major milestones, long lead time items, mob & de-mob, inspection dates, substantial completion, and occupancy dates)

c) Service/Utility Outages (if necessary)

d) Phasing schedule (if necessary)

e) Any building infrastructure/BAS equipment that may be impacted

2) All new equipment and anything requiring a preventative maintenance plan shall be inputted into Maximo upload template.

Information needed from the contractor will be all: Manufacturer, Model Number, Part Number, Serial Number, Any Manufacturer Warranty Information.

3) Manufacturer's specifications, instructions, and material specification sheets in original form

4) Submittal register/ log for all products specified to establish a standard of quality to include. Submittal register response by the government shall be (7) calendar days or less.

a) For pricing purposed please assume 1 hard copy of submittals and 1 electronic copy to be sent to the project manager.

Distribution list including final quantities will be finalized after receipt of the submittal log/ register by GSA project manager.

5) If product samples are not submitted in a timely fashion, any delays caused by the contractor will not warrant a time extension.

After completion of all work, the Contractor shall submit to the project manager the manufacturer's specifications, instructions, and material specification sheets in original form. Additionally, the Contractor shall submit all inventory changes (removals, additions, upgrades, etc., and new condition codes) to the COR.

6) Submittal response by the government shall be (7) calendar days or less.

Section 10: General Requirements

1) Contractor Use of the Premises

a) During the period of the project, the contractor will have access to the site only during business hours of 8:00 am 5:00

pm. No on-site work shall be performed outside these hours or on holidays unless otherwise directed by the Contracting Officer. The contractor will need to coordinate with the Contracting Officer to arrange access to the parking lot. The contractor shall make every effort to cause a minimum of damage to parking lots, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense.

2) Progress Meetings

a) Progress meetings are not required for this project. The project manager and building team representative shall make daily inspections of the work progress.

3) Equipment The contractor shall provide all equipment associated with the entire project, operate in a safe manner, and adhere to all OSHA and GSA standards.

4) Equipment and Material Storage The contractor shall provide and store all equipment, the materials specified above, and any other materials required completing the project. The materials are required to be kept clean and dry throughout the duration of the project.

Contractor to coordinate with building manager for location of storage sheds.

5) Sanitary Facilities Provide and maintain temporary toilet facilities in accordance with State Health Department and GSA requirements.

6) Electricity, Water, and Gas GSA will pay for electricity, water, and gas during the course of this project. The contractor is responsible for making connections to the existing systems. Temporary electrical work shall meet the requirements of NFPA 70-1996 (NEC), Article

305. When temporary connections are removed, restore existing utility services to their original condition.

7) Contractor’s Field Office The contractor may provide an office for their own use. Size, location, and construction shall be subject to approval.

8) Fire Watch Contractor shall be responsible for providing fire watch if required per attached GSA fire watch guidelines.

9) Fire Alarm Impairment and Hot Work When a fire suppression or alarm system impairment is required, contractor shall provide written outage request to GSA for approval in advance of impairing any systems. Contractor shall be responsible for having a GSA approved NICET certified fire alarm contractor perform all system impairments. During fire alarm/suppression impairments or hot work procedures, contractor shall provide a fire watch per the GSA Regional Fire Watch Guidelines.

10) Protection of Public The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. The contractor shall illuminate barricades and obstructions at night and maintain safe building access and egress for tenants.

11) Housekeeping The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. The contractor shall wet down dry materials and rubbish to prevent blowing dust and keep volatile wastes in covered containers.

12) Transportation and Deliveries The contractor shall arrange deliveries of materials in accordance with construction schedules; coordinate with COR to avoid conflict with other tenants and other work conditions at the site. Contractor must make GSA PM & CO aware of any lead times that may affect the project schedule.

13) Trenching The contractor shall locate all utilities on this project before the work begins. Any water, irrigation, fiber, electrical and communication lines that were hit during this project shall be replaced back to their original state under methods approved by the government.

14) Cleaning Before scheduling the final inspection, the Contractor shall accomplish six items: (1) Remove all tools, equipment, surplus material, and rubbish; (2) Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract; (3) Remove grease, dirt, stains, foreign materials, and labels from finished surfaces; (4) Thoroughly clean building interiors; (5) Pickup all construction debris from the site; and (6) At time of final inspection, project shall be thoroughly cleaned and ready for use.

15) Protection of the Building The construction contractor is responsible for the protection of all existing building property for damage due to work performed under this contract. Any damage caused by the performance of this contract shall be repaired to match like or better condition at no additional cost to the government

16) Disruptive Work All painting, staining, or other activity which may cause noxious or undesirable fumes and/ or any noisy work that may be disruptive to the tenants/ public must be performed after normal working hours. The use of paint or stain that does not generate odors is preferred and may be required if the space will be occupied the following day with prior written approval from GSA.

Section 11: Badging & Security

1) Contractor is responsible to follow GSA’s security and badging requirements as detailed at contract award.

2) The contractor may be subjected to additional background checks by the local agency at any border station projects.

3) US Access shared enrollment centers can be found at fedidcard.gov. Travel distances to the nearest center should be accounted for during the badging process.

4) All contract employees working onsite shall have a favorable Tier 1 or SAC background investigation.

i. Personnel who have not received a favorable determination will not be permitted to work on this project.

ii. Escorting of employees that have not received a favorable determination through GSA’s security requirements or local agencies background check is not permitted.

iii. The contractor may be subjected to additional background checks by the local agency for any border station projects or services.

iv. At the discretion of the Port Director and GSA Facility Manager, background checks for escorted personnel may be conducted by Customs and Border Protection.

Section 12: Payments

1) Information regarding payment requests and payment is in the solicitation/ contract. Please contact the CO if you have any questions regarding payments.

Section 13: Substantial Completion & Final Inspection

1) When project, or designated portion of project is complete, request a final inspection. Upon receipt of request that project is substantially complete, the Contracting Officer will proceed with the inspection within ten days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete.

2) The contractor shall provide O&M manuals. The O&M manuals shall contain the following:

o Executed Warranties (at project completion) o Maintenance and operation manuals

Section 14: Attachments

1) Universal Scope requirements

2) Badging & Security requirements (Vendor Fitness Determination & Training Manual)

3) Lead Paint Testing http://fedidcard.gov/

Section 15: Pictures