Scope of Work - Large~24.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: April 25, 2021 File# 5-21-028

LOCATION: Golconda Marina

PROJECT TITLE: Fuel System Piping-Upgrade

PROJECT NARRATIVE:

This project is a result of a State Fire Marshal’s inspection done on October 6th, 2020. The Fire Marshall inspection revealed the marina’s fuel system deficiencies and reported that the fuel system had several issues that need to be addressed immediately if fuel is to be sold. This project is to correct and upgrade issues found during the Fire Marshall’s inspection.

SCOPE OF WORK:

This project will consist of the contractor providing all labor, equipment, materials and miscellaneous hardware necessary to complete this project. At the completion of this project, the contractor must complete all issues needed for passing a final Fire Marshall inspection to make the site operational.

Some of the items that were in violation were; no vapor sensor or at least not hooked up in the containment to detect fuel leaks, several sump pumps on the fuel system are not registered and they have no lids installed on them, and the fuel lines needs a breakaway installed. All work and equipment used must meet all (NEC) National Electric Codes and meet Office of State Fire Marshall specifications.

Contractor shall complete the following items:

1. Remove the fuel in the lines from the shore transition sump to the dispensers, properly dispose or store in approved containers.

2. Sawcut and approximate 6’x 6’ area around the transition sump on the shore and remove the sump.

3. Excavate the riprap to expose the diesel and unleaded product lines located on the shoreline between the water and parking lot, expose and remove lines.

4. Remove dock decking to expose the product line and remove the lines.

5. Remove the dispensers and store for reinstallation, protect from any fuel contamination.

6. Furnish and install a new transition sump for the product lines located on the shore.

7. Furnish and install a new stainless-steel transition sump located next to the ice machine, located on the west side of the marina store. All sumps will be installed level with the wood decking.

8. Furnish and install UV protected double wall piping from the shore to all dispensers.

9. Furnish and install break-away fittings connecting the product piping to the dispensers.

10. Furnish and install new entry boot fittings for the dispenser sumps.

11. Reinstall previously removed dispensers.

12. Reinstall previously removed deck boards.

13. Purge and calibrate dispensers.

14. Place site back into service and pass State Fire Marshall’s final inspection.

PROJECT SPECIFICATIONS & REQUIREMENTS:

Acceptable Manufacturers: include the following which have undergone numerous safety testing and wear testing by Underwriters Laboratories (UL), Applied Research Laboratory (ARL) and many other nationally recognized testing laboratories. These manufacturers have also been recognized for quality construction and superior performance by consumer-based organizations such as Consumer Reports.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of Proof that the product is equal is on the bidder.

Materials:

1. Two-piece single wall FRP transition sump with 32” water-tight Bravo Snap-Lock lid. Qty 1

2. MH Round, 38”x 13”, Lay-In, 3/8” Steel Lid, with Steel Skirt. Qty 1

3. 1 ½” HV Breakaway. Qty 4

4. Full Port Locking Ball Valve. Qty 2

5. Miscellaneous 1 ½” Black Iron Steel Pipe fittings. Qty 4

6. 1 ½” SECON-X Pipe. Qty 1000’

7. 1 ½” End Fittings NPT. Qty 10

8. Stainless Steel transition sump. Qty 1

9. Sump Sensor with 12’ cable. Qty 2

10. Product pipe entry boot fittings. Qty 10

11. Reducing insert for 4.5”x 2.7” OD Pipe. Qty 20

12. Sikaflex Fitting Sealant. Qty 6

13. FastFuse fitting bonding solvent, 4 oz can. Qty 3

14. Electrical Conduit entry boot fitting for transition sumps. Qty 3

15. Icon split repair fitting for electrical conduits in dispenser sumps. Qty 9

16. 4” Double layer access pipe. Qty 200 This project will also require some additional items such as bonding solvents, gasket sealants, water block, caulking, miscellaneous hangers, and hardware. The contractor is responsible for coming up with his own material list, items may be missing from the above list.

A. Project Specifications:

The contractor will be required to abide to all site regulation and work with the Site Superintendent and concessionaire regarding working hours, staging areas, and securing the work site.

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

2) Deliverables and Staff Training:

Three (3) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

3) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Plumbing - IL Dept. of Public Health

b. Underground Storage Tanks - Office of the State Fire Marshal

c. Licensed Electrician

4) Product Data:

Submit for the approval of the DNR Project Architect/Engineer product data sheets for all items listed on the material list from page 2 prior to starting work.

5) Extended Warranty:

Workmanship, materials and equipment will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date.

C. Project Requirements:

There will not be a pre-submission meeting for this project but it is highly recommended that all bidders visit the site, verify all measurements and count all items that will be associated with this project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Subcontractors The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

9) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

10) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

18) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

19) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of two years from the goods acceptance date.

20) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

21) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Award Contract award will be made to the lowest, responsible, responsive bidder. The Illinois Department of Natural Resources reserves the right to reject any or all bids.

25) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Craig.r.foxall2@illinois.gov .

27) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO craig.r.foxall2@illinois.gov . ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.