Scope of Work - Large~20.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: April 9, 2021 File: 3-21-025

PROJECT TITLE: Install Docks at Clear Pond Boat Ramp

PROJECT NARRATIVE:

The Illinois Department of natural Resources, hereinafter referred to as DNR, is seeking bids to construct a new fishing dock system at the Clear Pond Boat Ramp at Kickapoo State Park.

Scope of Work

1 The contractor shall submit detailed design calculations and construction drawings prior to starting work.

2 The contractor shall attach a 6’ x 15’ aluminum gangway to the existing concrete abutment.

3 The contractor shall attach the 10’ x 30’ dock to the gangway to extend 30 Ft. into Clear Pond on the West Side of the boat ramp.

4 At specified locations, the contractor per dock manufactures specifications will drive the 6” (inch) diameter well casing to its maximum depth using a 2,000-lb. drop hammer. The casing will be cut to the proper height, then filled with reinforcing rods and sakrete. The dock anchorage system will consist of piling brackets with hoops and connector rings.

5 The contractor will construct the dock using 3” x 4” x 1/4” (inch) angle iron attached to the post with 4” I-Beam T members.

6 The contractor will lay out the deck using 2’ x 6’ (ft.) treated lumber. The dock will be constructed so that nails can be attached to the steel and the decking boards can be nailed without the need for a floor joist system.

7 All docks shall be a minimum of 10 (ft.) width.

8 The contractor will construct a 2’ x 10’ (ft.) treated lumber skirt around the perimeter of the dock.

9 The contractor will install ADA railing on the gangway that will consist of 2” x 2” x 3/16” (inch) box tube welded to steel framework.

10 A rub rail will be applied to the docks treated lumber skirt to protect the dock from boats.

11 Stainless steel boat tie-up cleats will be placed throughout the dock to provide watercraft users the ability to tie up their boats.

12 An ADA grab bar will also be attached to the dock for user’s stabilization when entering and existing the watercraft.

13 All dock hardware will be stainless steel or coated metal.

Acceptable Manufactures

Acceptable Manufacturers & Providers: Manufacturers listed below have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

1. Meeco Sullivan, Inc.

2. Floating Docks Manufacturing Co.

3010 West Morris Street Indianapolis, Indiana 46241 800/969-3625 www.floatingdocks.com

3. Holtz Engineering, LTD 1124 North State Street Monticello, Illinois 61856 217/762-4097

4. Marine Development, Inc.

HC 62, Box B1 501 Industrial Drive Eufaula, Oklahoma 74432

5. Tiger Docks Waterfront Products 1613 East Terra Lane O’Fallon, Missouri 63367 636/272-4300 www.tigerdocks.com

6. VW Docks 3050 16th Street P.O. Box 343 Spirit Lake, Iowa 51360 800/893-6257 www.vwdocks.com

PROJECT SPECIFICATIONS & REQUIREMENTS:

1. The awarded contractor must have 5 years of experience in the construction industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

2. Contractor may visit the site and take field measurements and note conditions affecting the performance of the work.

3. Contractor shall be responsible for quantities. No extra payment shall be provided for conditions which could have been anticipated by a through field inspection prior to bidding.

4. The floating dock system shall be completely prefabricated by the manufacturer and delivered ready for field assembly and installation. All finished metallic structural members shall be free from twists, bends, distortions, and open joints. All exposed parts shall be free of sharp edges and burns. Ends and edges to be rounded or beveled. All welding shall conform with the requirements of the American Welding Society. Openings between deck and adjacent modules shall not exceed ½ inch.

5. Concrete reinforcements shall meet or exceed IDOT specifications 1006.10 and will be accepted according to the requirements of AASHTO M 55 OR M221.

6. The finished surface will consist of a light broom finish. The concrete, placement, finishing, control/expansion joints shall not exceed five-foot intervals on sidewalks and meet the requirements of Article 420.05, of the Illinois Department of Transportation (IDOT) Standard Specifications for Road and Bridge Construction, April 1, 2016 or most current Supplemental Specifications and Recurring Special Provisions.

7. Contractor is responsible for a clean-up in and around the work area. All materials removed from the project or packaging and shipping materials need to be removed from the site and properly disposed of off-site.

B. Project Instructions and Notes:

1. Work Completed by Prime Contractor A minimum of 30 percent (30%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2. Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3. Deliverables and Staff Training:

N/A

4. Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5. Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6. Product Data:

Submit for the approval of the DNR Project Architect/Engineer product data for the following items prior to starting work:

7. As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

8. Extended Warranty:

Workmanship, materials, and equipment subject to seasonal loads will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date.

9. Contractor’s Schedule of Values:

The Contractor shall provide to the DNR Project Architect/Engineer a cost breakdown of each item of work required to fulfill the contract. The breakdown shall be identified on the Contractor’s Schedule of Values (CSV) form included in the Attachments.

C. Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6. Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7. Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9. Insurance Contractor shall, always during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

10. Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11. Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12. Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13. Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14. Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15. New Products Unless otherwise specifically provided in the contract documents, all materials, equipment, and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17. Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

18. Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

19. Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of two years from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

20. Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

21. Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22. Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

25. Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Craig.R.Foxall2@illinois.gov .

28. Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO – Craig.R.Foxall2@illinois.gov - ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.