Scope of Work Large~1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: June 26, 2020 File#: 2-20-028

PROJECT TITLE: Removal of underground fuel storage tanks

PROJECT NARRATIVE:

Two underground fuel storage tanks (USTs) are at the end of their projected life of 20 years (installed in 1999) at Chain-O-Lakes State Park located in Lake and McHenry Counties. The project location is in Lake County. Although the current leak detection system has not indicated any leaks, the park wishes to preemptively replace the system with aboveground fuel storage tanks (ASTs). This scope of work document addresses only removal of the two existing UST systems.

The project work will consist of excavation and removal of 2 existing underground fuel tanks, one tank up to 600 gallon and the other tank up to 2,500 gallon capacity and associated dispensing system. The UST systems are located within the main service area of the park, adjacent to existing park storage buildings. The contractor will remove the reinforced concrete paving covering the tanks, remove tanks and vents per IEPA procedures and requirements, and backfill with compacted CA-6. If anchor straps or under-slabs are encountered, they will be left in place.

The emergency light and electrical will be left in place for reuse and possible relocation for the new ASTs installation project.

SCOPE OF WORK:

The contractor is requested to submit a lump sum bid for the project specified in this document. The contractor shall provide all equipment, materials and labor needed to remove the two existing USTs and backfill with usable excavated material and new CA-6 material, well compacted. The existing USTs are double wall fiberglass tanks. The removal of USTs shall be using the best management practices and standards for this type of work, and shall comply with current applicable requirements of USEPA, IEPA, OSFM, and OSHA regulations. The following are the primary items of the project scope:

1) Secure State of Illinois tank removal permit.

2) Arrange for state and local tank removal inspections.

3) Required soil samples from all environmental work shall be performed by a licensed laboratory for such work. All environmental sampling shall be completed by a registered professional engineer per current OSFM regulations. If analysis results show no contamination, Contractor shall resume work. If soil contamination is present, Contractor shall discontinue work immediately. If any remediation is required it will be handled as change order to project. Base bid assumes that tanks are not subject to IEPA’s Leaking UST requirements. See also item 8 below.

4) The fuels from the USTs will be emptied by the site staff as much as possible. The contractor shall pump any remaining sludge, fuels and/or water mixture waste into appropriate DOT approved drum(s), have the analytical testing done, and dispose the drum(s) properly as per the applicable regulations.

5) Provide barricades for adequate safety protection during the work process.

6) Remove fuel dispenser, dispenser guards (if necessary), concrete island, and concrete/blacktop at the surface grade over the areas to be excavated. Remove both USTs with associated vents at building wall. Contractor may leave tank anchors that are below the tank. See attached original installation design plan details of the USTs installed in 1999. Protect and preserve electric service including security light, it will be needed for the new ASTs.

7) Haul away all blacktop/concrete, USTs, and all associated items that is removed and dispose of as allowed by applicable regulations. Salvageable materials shall become the property of Contractor and shall be removed from site as work progresses.

8) During the tank removal or during the soil sample analysis, if it is determined that contaminated soil is present, contractor shall discontinue work immediately and notify the site superintendent and the regional engineer promptly.

ATTACHMENTS:

The following documents are included:

1) Location Map

2) Current site photos

3) Illustrations of demolition details with original installation design plan photos

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Requirements:

1) GENERAL REQUIREMENTS:

a. Remove existing construction as specified and shown.

b. Perform removal in a manner that will minimize dust, noise, and other nuisance. Maintain haul routes for disposal of materials clean and free of debris.

c. Protect existing facilities from damage by falling debris, dust, and construction operations.

d. Perform demolition operations in a manner that in no way endangers personnel, public, existing structures, utilities, roadways, or facilities not to be demolished.

e. Contractor shall be responsible for damage to personnel, public, roadways, streets, structures, utilities, facilities and equipment caused by operations and shall repair damage at its own expense or replace items damaged beyond repair.

f. Perform work in a manner that will provide the least interference and most protection to the public and existing construction.

g. Materials to be removed will not be permitted to accumulate on site. Contractor shall remove all demolition materials.

h. Any portion of existing construction whether structural, or accessory, that has become unstable through removal of other parts of construction, shall be removed as soon as practicable, and no such unstable part shall be left freestanding or inadequately braced against causes of collapse at the end of each day's work.

i. Backfill materials shall conform to the requirements of this specification section.

j. Contractor shall replace construction removed during the project work to facilitate operations with construction, of equal quality to that removed.

2) REMOVAL PROCEDURES:

a. Work shall be performed in accordance with American Petroleum Institute (API) Recommended Practice 1604 Removal and Disposal of Used Underground Petroleum Storage Tanks and any referenced standards.

b. Contractor shall provide monitoring equipment at site in accordance with site Health and Safety Plan (HSP). Contractor shall operate and maintain equipment in accordance with manufacturer's recommendations. Monitoring equipment shall include an organic vapor detector and an explosimeter.

c. Contractor shall clearly identify the exclusion zone around vapor hazard area in accordance with site HSP and use only explosion-proof equipment within exclusion zone.

d. Contractor shall regularly monitor atmosphere in excavation area and tank using an explosimeter until tank is removed from site. Tank shall be monitored at bottom, middle, and top levels.

e. Removal of remaining product:

f. Excavation:

1. During excavation, extreme caution shall be exercised in order to protect the integrity of the USTs.

2. Contractor shall provide shoring and bracing where necessary to support existing construction and protect personnel during demolition in accordance with applicable OSHA Construction Standards. Additional standards or codes shall apply if they are more stringent.

3. Excavation material shall be checked for possible contamination using applicable approved methods. Excavated material shall be stockpiled pending disposal. The stockpile shall be located on an impermeable surface and covered with plastic sheeting.

4. If contamination is discovered, Contractor shall promptly notify appropriate authority, the IDNR Site Superintendent and the regional engineer. Contractor shall discontinue work immediately until provided with notification to resume.

3) SALVAGE OF MATERIALS:

Salvageable materials shall become the property of Contractor and shall be removed from site as work progresses.

4) DISPOSAL OF MATERIALS:

a. Contractor shall be responsible for proper disposal of all project-derived waste material. This includes, but is not limited to: excess excavated material, non-salvageable equipment and materials, tanks, any sand, liquid, fuel, or sludge contained in tanks, and cleaning water used to clean tanks. Waste material shall be transported and disposed of using transporters and disposal facilities that possess all required federal, state and local licenses and permits. Contractor shall submit manifests showing destination, receipt, and disposal of demolition materials.

b. Contractor shall not be permitted to burn waste lumber, trash or other materials on site.

5) CLEANUP:

a. Contractor shall maintain public streets, alleys and other thoroughfares used in carry out disposal, free of litter or soil attributable to this operation. Contractor shall equip and load trucks or other vehicles to prevent leakage, blowing off, or other escape of any portion of whatsoever is being hauled.

b. Upon completion of demolition work, Contractor shall thoroughly clean work areas for materials not to remain at the site. Cleanup activities shall be performed in accordance with the applicable regulations for Leaking Underground Storage Tanks in Title 35, Part 732 of the Illinois Administrative Code.

c. Contractor shall leave areas in clean condition.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of thirty percent (30%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the Site Superintendent.

3) Independent Testing:

The Contractor shall pay all independent laboratory testing.

4) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Underground Storage Tanks - Office of the State Fire Marshal

C. Project Requirements:

Refer to the BidBuy solicitation for meeting date and time.

2) Duration Quotes shall be good for ninety (90) calendar days after the Bid Opening Date.

3) Prevailing Wage Rates This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at https://www2.illinois.gov/idol/laws-rules/conmed/pages/rates.aspx. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

4) Certified Payroll State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside N/A

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

8) Subcontractors The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

9) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

10) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Steel Products Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

17) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of IDNR.

18) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

21) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

23) Contract Award Contract award will be made to the lowest, responsible, responsive bidder. The Illinois Department of Natural Resources reserves the right to reject any or all bids.

24) Term of Contract All work shall be completed by September 30, 2020.

25) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

26) Bid Submittal Date and Time Refer to the BIDBUY solicitation for the bid date and time.

27) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@illinois.gov. ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.