Scope of Work - Large Again.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: December 22, 2020 File# 1-19-024

LOCATION: Donnelley/DePue SFWA

PROJECT TITLE: Replace Coleman Lake Water Control Structure

PROJECT NARRATIVE:

The Donnelley/DePue State Fish and Wildlife Areas complex is managed primarily for migratory waterfowl. Frank C. Bellrose, world-renown waterfowl expert, designated this area as an important North American waterfowl migration corridor.

Over the years, the primary water control structure at the Coleman Lake waterfowl area has deteriorated to the point of having to be replaced. In a coordinated effort with Ducks Unlimited, this repair effort is currently planned to take place this year. As a first step, materials to replace the water control structure shall be purchased.

SCOPE OF WORK:

The Vendor shall provide, deliver and off-load all the aluminum cmp (corrugated metal pipe) components and appurtenances, fabricated and non-fabricated, identified in the verbiage below and detailed in the attachments.

· Four (4) forty-eight-inch (48”) diameter, 12 gage, aluminum cmp stop-log riser(s) with an overall height measuring 6’-6” with attached cast-in-place reinforced concrete base. Each cmp riser shall be fabricated to include: three inch (3”) channel gate frame extending four inches (4”) above the riser, three inch (3”) angle facing down for concrete placement, three inch (3”) angle interior brace (2@top, every 2’ down), 1/8” water seal, interior bracket for lifting hook, 3/16” 5052 aluminum plate security cover with ¼’ x 2” trap door and ¾” locking rod, two (2) 36” diameter x two-foot (2’) long inlet and outlet stubs with flanged ends located six inches up from the bottom. See attached specifications and drawings for details.

· Four (4) thirty-six-inch (36”) diameter, 12 gage, aluminum corrugated metal culvert pipes each measuring fourteen feet (14’) in length with one end flanged. See attached specifications and drawings for inlet details.

· Four (4) thirty-six-inch (36”) diameter, 12 gage, aluminum corrugated metal culvert pipes each measuring thirty feet (30’) in length with one end flanged. See attached specifications and drawings for outlet details.

· One (1) complete set of fabricated aluminum stoplogs, with lifting pins, for each aluminum cmp raiser. Each fabricated riser shall contain a total of fifteen (15) stoplogs; thirteen (13) 2”x6”x3/4” x 48” aluminum stoplogs, one (1) 2”x3”x1/4 x 48” aluminum stoplog and one (1) 2”x2”x1/4” x 48” aluminum stoplog. See attached specifications and drawings for details.

· Two pair (4 each) stoplog lifting hooks.

· Stainless steel bolt sets and gaskets for flange connection. Bolt sets and flange gaskets shall correspond to the number of flanged connections.

· Four beaver control device guards

· Culvert anchors and stainless-steel cables per the drawings. Minimum of two (2) complete sets for each structure.

ATTACHMENTS:

The following documents are included:

1) Material and Product Specifications

2) Design Drawings and Details

3) Delivery location aerial photos

PROJECT SPECIFICATIONS & REQUIREMENTS:

2) The awarded Vendor shall provide for the delivery and off-loading of the finished products and materials identified in the scope of work. Vendor shall be required contact the Site Superintendent, forty-eight (48) hours, minimum, prior to delivery for coordination and access to the site.

A minimum of thirty percent (30%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent whose contact information is listed in the Project Contacts.

3) Deliverables:

N/A

4) Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items prior to Bid Award:

a. Aluminum Water Control Structure

b. Aluminum CMP

c. Aluminum Stoplogs

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

9) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

10) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

11) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

12) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

13) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

14) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

17) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

18) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

19) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

20) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

21) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

26) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.