Scope of Work - Large_62 2.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: 2021-03-11 File# 4-21-012

PROJECT TITLE: Repairs and Regrading at Red’s Landing Levee & Road

PROJECT NARRATIVE:

Mississippi River State Fish and Wildlife Area lies within the Mississippi River Valley, at Navigation Pools 25 and 26, and is scattered along 75 miles of two major rivers, the Illinois and Mississippi. The total area consists of 24,386 acres. Of this, 16,875 acres are actively managed for wetland habitat enhancement and public recreation. The Mississippi River Area's main emphasis is wetland management, with waterfowl as the primary species of concern. These lands are managed as fish and wildlife areas.

Red’s Landing State Fish and Waterfowl Management Unit is located in Pool 25 on the Mississippi River between River Miles 256 and 252. Vehicular access to the site is via Red’s Landing Road off North Mississippi River Road approximately 5 miles south of the town of Hamburg, IL. After five-to-six months of floodwater inundation in the Spring and Summer of 2019, the Unit suffered various types of damage and sand deposition.

The Sand Slough Log Road is located at Red’s Landing State Fish and Waterfowl Management Unit. Sand Slough Log Road is used by site personnel to access areas that are otherwise accessible only by boat. The Log Road is not open to the public. The Mud Slough Levee Breach is approximately 0.2 miles past the end of Sand Slough Log Road and can be accessed by boat or on top of the impoundment levee.

SCOPE OF WORK:

This project includes two (2) separate sites at Mississippi River State Fish and Wildlife Area’s Red’s Landing Wildlife Management Unit – Sand Slough Log Road and Mud Slough Levee:

Sand Slough Log Road – After floodwaters receded, varying depths of sand was deposited onto the surface of Sand Slough Log Road. In five (5) areas along the Sand Slough Road, the floodwaters washed out varying depths of the road, creating low spots that hold water. The Contractor shall remove the trees or driftwood that are laying on or near the road and regrade deposited sand on Sand Slough Log Road, creating a final graded drivable surface:

· Remove Trees and Driftwood – The log road has approximately five (5) logs that will need to be removed from the roadway. The approximate size of the logs are 12 inches in diameter and 20’ 0” LF long. These logs will need to be moved 20’ 0” LF from the roadway into the forest. They will not need to be removed from the site. There is also a dead fallen tree that is estimated to be 24 inches dbh that is blocking the roadway. Contractor to confirm size of tree (see Site Access and Notes below and Attachment #3 – Photographic Inventory). This tree shall be cut up and removed from the roadway per the above referenced parameters.

· Regrade Sand Slough Log Road – This area is a large sandy bottomland forest that has received a layer of sand deposited onto it by the flood. The Contractor shall regrade the roadway using a road grader or similar equipment. The sand must be graded in such a manner to avoid the roadway becoming a channel to retain water. Sand shall be retrained on-site and spread alongside the road where possible. No standing trees will be removed in the process. See below for dimensions. Note that sand may not be placed on U.S. Fish and Wildlife Service (USFWS) property. USFWS property is properly designated by signage to the West of the log road. The final graded roadway shall be able to withstand ATV/UTV, four-wheel drive pickup, dump truck, bulldozer, excavator and similar equipment access.

· Regrade Low Spots - The five (5) low spots will need to be graded/leveled to prevent the low spots from holding water (see Attachment #1 – Aerial Imagery). Any grading or filling material will be taken from or along the roadway or adjacent shoulders.

· Aggregate - Contractor to provide, deliver, and install CA6 aggregate onto the roadway surface at a depth of 3 inches (See Project Specifications and Requirements #3 – Coarse Aggregates Specification). See Dimensions (below) for length and width of Sand Slough Log Road. This portion of the scope shall be provided as a separate line item on BidBuy and on the bid forms.

Repair Mud Slough Levee Breach - After the flood event, water inundation and current have eroded the impoundment levee, causing water from Sand Slough to drain into Mud Slough. Sandbags and other fill materials have been placed as a temporary repair. The approximate dimensions of the eroded area are 70’ 0” LF long x 25’ 0” LF wide x 5’ 0” LF deep.

· Temporary Repair Material Removal - The Contractor shall remove and dispose of the temporary repair material, including, but not limited to the sandbags. The sand from the sandbags may be spread along Sand Slough Log Road along with the other sand deposits. The sandbags will need to be properly disposed of off-site by the Contractor.

· Levee Repair - The Contractor shall install and compact earthen fill material within the breach in Mud Slough Levee (See Project Specifications and Requirements #3 – Earthen Fill Material Specification). The clay earthen fill material shall be compacted to between 90 to 92%. It is preferred that fill material is recovered on-site or sourced nearby. Contractor shall provide and deliver fill material above the on-site quantity. The clay earthen fill material and adjacent west berm repairs shall be protected with RR-4 rip rap 100’0” LF long (extending 15’ 0” LF above and below the breach repairs along the West berm) x 15’ 0” LF wide x 2’ 0” FT deep as a mitigation effort to prevent a future breach (See Project Specifications and Requirements #2 – Rip Rap. Also see Attachment #2 – Mud Slough Levee breach imagery).

· Seeding - Seed all remaining areas within the project limits (See Project Specifications and Requirements #4 – Seeding. Also see Attachment #2 - Mud Slough Levee breach imagery.).

Site Access and Notes

1. The site can be accessed using Red’s Landing Road off N. Mississippi River Road. Sand Slough Log Road, in its current state, is impassible for vehicles. All-terrain vehicles are recommended to be used for site inspection of Sand Slough Log Road and Mud Slough Levee Repairs.

2. The pre-disaster road surface is not visible as it is covered with sand.

3. Any damage to the area shall be promptly repaired prior to Contractor demobilization.

Dimensions* Sand Slough Log Rd

CA6 placed on the roadway

Repair Mud Slough Levee Breach Fill Material

RR-4 Rip Rap

* Dimensions are approximate and shall be field verified prior to construction.

Contractor shall work with IDNR Site Supervisor and Project Manager on start of construction, dependent upon weather and drying of the site, to start as soon as possible after contract execution.

Because this project involves Federal Funding, a Contractor’s Schedule of Values (CSV) is required for this project. See Item #13 in the Project Instructions and Notes Section. See #6 in Attachments for sample CSV.

ATTACHMENTS:

The following documents are included:

1. Aerial Photography - aerial imagery showing limits of work and approximate locations of five (5) washouts along Sand Slough Road.

1. Aerial Photography – aerial imagery showing approximate rip rap and seeding areas for the Mud Slough Levee breach.

1. Photographic Inventory - photographs with GPS coordinates of the five (5) washouts along Sand Slough Road (including tree restricting access to the site).

1. Photographic Inventory – photographs of the Mud Slough Levee breach.

1. Aerial Photography – aerial imagery showing general area of project.

1. Contractor’s Schedule of Values (CSV) - includes a Sample CSV.

PROJECT SPECIFICATIONS & REQUIREMENTS:

B. Project Instructions and Notes:

1) Site Access During Construction:

Red’s Landing Road, parking lot and boat ramp will need to remain accessible to others during construction.

2) Work Completed by Prime Contractor:

A minimum of thirty percent (30%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

3) Rip Rap Rip Rap material shall meet the requirements of Article 1005.01 of the Illinois Department of Transportation “Standard Specifications for Road and Bridge Construction”, adopted April 1, 2016 with January 1, 2019 Supplemental (See #4 below for link). Rip Rap shall be gradation RR4, Quality A.

4) Coarse Aggregates Coarse Aggregate shall meet the requirements of Article 1004.01 of the Illinois Department of Transportation (IDOT) Standard Specifications and shall be gradation CA6, Quality A.

IDOT Standard Specifications for road and bridge construction can be found at the following link:

https://idot.illinois.gov/Assets/uploads/files/Doing-Business/Manuals-Guides-&-Handbooks/Highways/Construction/Standard-Specifications/Standard%20Specifications%20for%20Road%20and%20Bridge%20Construction%202016.pdf

5) Seeding Seeding shall meet the requirements of Article 1081.04 of the Illinois Department of Transportation “Standard Specifications for Road and Bridge Construction”, adopted April 1, 2016 with January 1, 2019 Supplemental (See #4 above for link).

6) Earthen Fill Material Earthen Fill Material shall meet the requirements of Sections 204 and 205 of the Illinois Department of Transportation “Standard Specifications for Road and Bridge Construction”, adopted April 1, 2016 with January 1, 2019 Supplemental (See #4 above for link).

7) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

8) Submittals:

Contractor shall provide an anticipated construction schedule prior to construction for Project Manager review and approval.

9) Independent Testing:

N/A for this project.

10) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

13) FEDERAL ASSISTANCE PROVISIONS and ASSURANCES:

This project is wholly or partially funded by the federal government and is subject to all federal laws and regulations pertaining to federally assisted construction projects. As such, these special provisions hereinafter amended are expressly incorporated by reference into the Contract and all rights, duties and liabilities set forth therein shall be deemed to specifically apply to the Contractor and his employees. In the event of a conflict caused by these provisions, the more restrictive requirements will govern.

A. INSPECTION AND AUDIT. The authorized representatives of the Federal Government and the State of Illinois shall be permitted to inspect all work, material, payrolls, personnel records, invoices for materials and other data and records relevant to the Contract.

3. He and all Subcontractors awarded subcontracts for construction having a value of more than $10,000 will comply with Executive Order 11246, entitled Equal Employment Opportunity as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60).

4. He and all Subcontractors awarded subcontracts which involve employment of mechanics or laborers in excess of $2,500 or subcontracts for construction in excess of $2,000, will comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CRF Part 5).

5. He and all subcontractors, materialmen, and suppliers agree that only domestic construction material will be used, in the performance of this contract, except for foreign construction materials, if any, listed in this contract, as provided by the Buy American Act (41 U.S.C 10). The Buy American Act provides that the Government give preference to domestic construction material defined as components, construction material and domestic construction material.

a. Components, as used in this clause, means those articles, materials, and supplies incorporated directly into construction materials.

b. Construction material, as used in this clause, means an article, material, and supply brought to the construction site for incorporation into the building or work. Construction material also includes an item brought to the site pre-assembled from articles, materials and supplies.

However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, which are discrete systems incorporated into a public building or work and which are produced as a complete system, shall be evaluated as a single and distinct construction material regardless of when or how the individual parts or components of such systems are delivered to the construction site.

c. Domestic construction material, as used in this clause, means:

(i) an unmanufactured construction material mined or produced in the United States, or (ii) a construction material manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as the construction materials determined to be unavailable pursuant to 12.810(a)(3) of 43 CFR part 12, subpart E shall be treated as domestic.

C. Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

7) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9) Subcontractors The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

10) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-Owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

11) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

18) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Final Inspection A final inspection will be completed by the Project Manager. The inspection will be completed with the Contractor. Final payment will be released upon completion of any punch list items.

21) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

22) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

23) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

24) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

27) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

29) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.