Scope of Work - Large_12.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: 10/15/2020 File# 1-21-007

PROJECT TITLE: Replace South Shelter and Residence Roofs

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR), Division of Architecture and Engineering, recommends the replacement of two roofs at Big River State Forest near Keithsburg, Illinois in Henderson County.

SCOPE OF WORK:

The South Shelter (62’x22’) is approximately 1,350 sq. ft. with a 3-12 pitch roof. The existing roof consists of 3-tab asphalt shingles on tongue and groove deck boards. The contractor will provide all labor, equipment and materials needed to remove the asphalt shingle roofing material, underlayment, decking and replace it with a new stone coated steel roofing system described below. The roof will receive new flashing and drip edge, new ice and water shield at eaves, new synthetic underlayment, new 2”x4” boards for bracing, new ¾” plywood sheathing, new facia and new stone coated steel roofing system.

The Residence Building is approximately 2235 sq. ft. with a 3-12 pitch roof and a sunroom addition with 288 sq. ft. with a 1.5- 12 pitch roof. The existing roof consists of 3-tab asphalt shingles on wood decking. The contractor will provide all labor, equipment and materials needed to remove the gutters and downspouts, existing facia, existing wood soffit, existing asphalt shingle roofing material, underlayment, decking and replace it with a new stone coated steel roofing system described below. The contractor needs to be familiar with the different types of metal roofing systems available, some require batten strips to be installed, while others can be directly attached to the decking /synthetic underlayment the same as standard shingles. The residence roof will receive new roofing material consisting of re-flash roof penetrations for exhaust vents, plumbing vents, and attic vents, new facia boards, new flashing and drip edge, new metal soffit system, new ice and water shield at eaves, new synthetic underlayment, new ¾” plywood sheeting, new stone coated steel roofing system, new metal soffit, new gutters and downspouts. The sunroom addition roof will receive new flashing and drip edge, new facia boards, new ice and water shield over the whole roof, new synthetic underlayment, new ¾” Southern Yellow Pine plywood sheathing, and new architectural style composite shingles.

The contractor shall provide all labor and materials necessary and reasonably incidental to the completion of the project.

Attachments:

The following documents are included:

Project Specifications & Requirements:

Acceptable Manufacturers & Providers: Manufacturers listed below have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

1) Decking: It is assumed that the decking on both structures need replaced in their entirety.

2) Deck Preparation: The new deck must be clean, level and square for proper installation. If it is not, shim to make any adjustments as needed.

3) Underlayment: The decking must be covered with synthetic underlayment that meets manufactures specifications prior to the new roofing system being installed. Apply number of plies required by the governing code with each ply overlapping the previous ply a minimum of 6 inches and ends lapped at least 18 inches. Valleys installed in accordance with manufacturer’s instructions with a minimum 6 inch overlap in direction of flow.

4) Installation: Contractor shall comply with manufacture’s written instruction of product and applications indicated, unless more stringent code requirements apply.

5) Fasteners: Only non-exposed fasteners will be accepted for attachment. Use a minimum of at least 5 corrosion resistant screws per panel, minimum #9 Hex (1/4” diameter) x 2-1/2” long. Use fasteners of sufficient length to penetrate through the sheathing (deck) by at least ½”. Follow manufacturer’s recommendation regarding proper screw size and length required for attachment and the standard number of fasteners required per panel if it exceeds what is listed above.

6) Starter Clips and Drip Edge: Follow manufacturer’s recommendations regarding the type of starter clip and drip edge used for proper installation. Some manufacturers incorporate these two items into one piece.

7) Flashing: Install as indicated on approved submittals and in accordance with manufacturer’s written instructions.

8) Rake and Gable Channel: Follow manufacturer’s recommendations regarding the type of trim required for fastening and installation of the rake and gables.

9) Roof Penetrations: Properly flash all roof penetrations per manufacturer’s recommendations. Using underpan drains, pipe flashing, and roof grade sealants / adhesives or other specified connections to make the penetration water tight.

Shown above is an example of one type of Stone Coated Steel Roofing System installation by DECRA Shingle XD.

APPROVED MANUFACTURES:

www.decra.com/products www.metroroofs.com www.kasselandirons.com or approved equal.

10) Metal Shingle Materials:

1. Metal Shake: Two course formed interlocking panels resembling heavyweight dimensional shingles.

2. Material: Rolled and pressure formed, Aluminum-Zinc Alloy Coated Steel with two vertical ribs forming two flat steps, each having raised and lowered pan sections.

3. Finish: Ceramic coated colored stone chip finish.

4. Thickness: 0.0138 inches.

5. Steel: Grade 37.

6. Size: 14-1/8” wide by 52-1/2” inches long.

7. Exposure: 12-1/4” wide by 49-1/2” inches long.

8. Weight: 150 pounds per square.

9. Color will be selected by the Site Superintendent.

Flashing:

Valley, Fascia, Rake / Gable Channel, Roof to wall Flashing, Pipe Jack Flashing are required to be Aluminum-Zinc Coated Steel, 0.024 inches. Finish to match exposed stone coated surface of the valley cap to the roofing material color.

Hip & Ridge:

Hip & Ridge, Roof-to-Wall Flashing, are required to be Aluminum-Zinc Coated Steel, 0.0165 inches, pressure formed to match roofing material color and texture.

Screws:

Minimum No. 9 hex (1/4” diameter) by 2-1/2” long minimum, corrosion resistant, color coordinated to match the panels. Only non-exposed fasteners will be accepted for attachment.

Accessories:

Sheet Metal Materials shall be Aluminum-Zinc Coated Steel Sheets: ASTM A 792/A 792M, Class AZ50 coated designation; minimum Grade 37.

Synthetic Underlayment shall meet or exceed what is required by the roofing manufacture.

Sealant shall be a one-part elastomeric polyurethane sealant recommended by the roofing manufacture.

11) Composite Shingles:

Square strip shingles, UL Class “A”, Heavy weight: Mineral surfaced, self-sealing, architectural style fiberglass based asphalt strip shingles with ASTM D3018, bearing UL Class “A” external fire exposure label and UL “Wind Resistant” label, weighing not less than 240 pounds per square. Color as indicated to closely match existing color.

Acceptable manufacturers, Style:

Tamko – Heritage Owens Corning – Oakridge IKO – Cambridge GAF – Timberline Certainteed - Landmark

12) Ice and Water Shield:

Install ice and water shield at all eaves and valleys as recommended by the manufacturer. Ice and water shield: composite rubberized asphalt and polyethylene film, self-adhesive.

Acceptable manufacturers:

GAF - Stormguard W.R. Grace – Ice and Water Shield Owens Corning – Weatherlock Flex Tamko – Aquarel Certainteed Corp. – Winter/Gard

13) Underlayment:

Synthetic Underlayment as recommended by the manufacturer for use in waterproofing and in construction of sloped roofs.

Acceptable manufacturers:

GAF – Tiger Paw W.R. Grace – Tri-Flex Titanium – UDL30 Tamko – Tam Shield Certainteed Corp. – Diamond Deck Atlas – Summit

14) Flashing:

Valley, Fascia, Rake / Gable Channel, Roof to wall Flashing, Pipe Jack Flashing are required to be Aluminum-Zinc Coated Steel, 0.024 inches.

15) Fasteners:

Use only zinc-coated steel or aluminum, 10-12 gauge, barbed, deformed, or smooth shank roofing nails with heads 3/8" to 7/16" in diameter. Fasteners should be long enough to penetrate at least 3/4" in to wood decks or just through the plywood decks. Fasteners must be driven flush with the surface of the shingle. STANDARD NAILING PATTERN - four nails per shingle. Place nails 5/8" above top of each cutout and 1" from each edge of shingle. Drive nail heads flush with top of shingles. Staples and pneumatic nailing equipment not permitted.

16) Soffit:

Prefinished sheet metal: Where aluminum or steel sheet metal is noted on the drawings,provide a prefinished sheet metal and strip of thicknesses as indicated on drawings conforming to ASTM Specification B209, Alloy 3003-H14 or 5005-H14. Finish shall be a high performance coating containing 70% PPG “Duranar”, Valspar “Fluropon”, BASF “Fluoroceran” or Akzo Nobel “Trinar” coating finish containing Kynar 500 resin to conform to AAMA Specification 605. Color shall be selected by A/E.

Prefinished aluminum soffit and trim: Provide .019" thick prefinished aluminum groove ribbed soffit panel system with a baked-on enamel finish. Panels shall be 12" wide, vented and non-ventilated, with a center V-groove profile with an overall profile depth of d". Trim shall consist of 'F', 'H' and 'J' channel trim, fasteners and accessory components for a complete system. Color for panels and trim shall be selected by A/E.

Acceptable manufacturers:

ATAS International, Inc., Allentown, PA.

Berridge Mfg. Co., Houston, TX Copper Sales, Inc. (Building Products Div.), Minneapolis, MN M & M Systems Corp., Tucker, GA Peterson Aluminum Corp., Elk Grove Village, IL Vincent Metal Goods - Building Products Group, Minneapolis, MN Rollex Alcoa

EMCO

Plygem

Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of fifty percent (50%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent (available working hours, parking, staging areas, equipment storage, and access requirements, etc.).

2. Contractor is responsible for contacting the appropriate County Superintendent of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to the use of County and local road systems. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

3. Contractor shall repair any and all damages to park facilities caused by the Contractor’s own work force or any sub-contractors.

4) Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5) Qualifications of Installers: Employ only experienced, licensed roofers, skilled in the installation of the specified shingles.

6) Delivery, Storage & Handling: Deliver all materials requiring a fire and wind resistance classifications in unopened packages with the label attached. Store all materials on clean, raised platforms, at least 4” above ground.

7) Environmental Requirements: Remove existing roofing in dry weather. Install new roofing in dry weather only.

8) Protection: Avoid traffic on completed work. Restore to original condition, or replace with like materials, all work or materials damaged by the roofing operation.

9) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

Prior to Bid Award, Bidder must provide the roofing contractor license number and the licensee’s name, as it appears on the license:

Roofing Contractor License Number: ____________________________ Licensee Name: ____________________________

A copy of the License Certificate is also acceptable.

The contractor is required to meet with the Manufacturers Rep and Regional Engineer for an installation review meeting prior to the project starting.

10) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items prior to Bid Award:

a. Synthetic underlayment

b. Steel Panel Roofing System and miscellaneous trim and hardware

c. Composite Shingle Product Data

d. Ice and Water Shield Product Data

e. ¾” plywood material

f. Gutter, downspout, flashing materials

g. Soffit product data

11) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

12) Extended Warranty:

1. Workmanship and installation is subject to free from defects for a period of one (1) year commencing from the goods acceptance date.

2. The new roofing system shall have a minimum warranty period of fifty (50) years.

3. Wind warranty shall be 120 mph, through the full warranty period.

4. Hail penetration shall be through the full warranty period.

Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside N/A

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

10) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

18) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

19) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

20) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

21) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

25) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

27) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Frederick.Murphy@illinois.gov . ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

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