Scope of Work - Large 1~1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: June 7, 2023 File: 3-23-012

LOCATION: DNR Monticello Facility 646 Allerton Road

PROJECT TITLE: Post-Frame Building Metal Roof Restoration

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (DNR) has a maintenance and storage site located near Monticello, Illinois that utilized by its Heritage staff in maintaining the habitats of the surrounding DNR properties. Located onsite is a post frame building used for storage, measuring approximately 60’x144’, which is in need of roofing repairs to eliminate water infiltration due to the age and deterioration of the metal roof. A project was completed approximately three years ago to replace rotted trusses and purlins, and to seal the metal roof at points found to be leaking, however water is still infiltrating into the pole barn, and the roof panels are beginning to rust.

A comprehensive sealing and coating of the entire metal roof is needed to extend its life and weathertightness for the foreseeable future. The Illinois Department of Natural Resources is requesting bids from contractors to apply an acrylic roof coating system to the building roof as detailed below.

SCOPE OF WORK:

This project consists of providing all labor, equipment, and materials to apply an acrylic roof coating system to an exposed fastener metal roof. A summary of the proposed primary work includes but is not limited to:

· Surface preparation consisting of acid etching and cleaning of entire roof surface with a pressure washer.

· Application of a rust inhibiting primer over the entire roof surface.

· Sealing of all exposed roof fasteners with an acrylic sealant.

· Sealing of all side and end lap seams with embedded fabric or butyl tape.

· Coating entire roof area with a white acrylic topcoat.

· Site cleanup and restoration.

ATTACHMENTS:

The following documents are included:

Attachment 1 – Location And Site Maps

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) Surface Preparation - Apply commercial cleaner/degreaser and acid etching products as recommended by manufacturer to thoroughly clean rust and other foreign matter from roof surface. Scrub with stiff bristled broom or wire brush as required to remove accumulated dirt and rust. Power wash with a minimum 4,000 psi pressure washer until surface is completely clean and free of contaminants and residue.

2) Surface Primer – Apply water-based rust inhibiting roofing primer designed for use on corroded substrates per manufacturer’s directions to entire roof surface. Minimum application rate of 1 gallon per 250 square feet. Acceptable manufacturers/products include:

a. Aldo Products Company Inc. – ALDOPRIME 710

b. Conklin Company Inc. – Encase Metal Primer

c. American Weatherstar – Red Oxide Rust Prime 912

3) Sealing of Exposed Fasteners and Roof Penetrations – Apply high solids elastomeric acrylic sealant per manufacturer’s directions to all exposed roof fasteners, penetrations, and other areas of potential water infiltration. Prior to application, hammer any raised fasteners back flush to metal surface. Reinforce any isolated areas found to have multiple loose fasteners with additional gasketed stainless steel roofing screws. Acceptable manufacturers/products include:

a. Aldo Products Company Inc. – ALDOSEAL 750

b. Conklin Company Inc. – Kwik Kaulk Fastener Grade (FG)

c. American Weatherstar – Acrylic Butter-Grade 221

4) Panel Overlaps – Apply non-woven reinforced roofing fabric or butyl tape per manufacturer’s directions over full lengths of all metal panel side laps and end laps (seams) and flashing. Place/embed over manufacturer approved bonding agent. Acceptable manufacturers/products include:

a. Aldo Products Company Inc. – ALDOFABRIC 272

b. Conklin Company Inc. – Compatible Butyl Tape

c. American Weatherstar – Compatible Polyester Fabric or Butyl Seam Tape

5) White Acrylic Topcoat – Apply high solids acrylic elastomer specially formulated for application on and protection of sloped metal substrates. Apply per manufacturer’s directions at a minimum coverage of 1.9 gallons per 100 square feet. Acceptable manufacturers/products include:

a. Aldo Products Company Inc. – ALDOCOAT 400

b. Conklin Company Inc. – Rapid Roof

c. American Weatherstar – Acrylic 211

6) Acceptable Manufacturers: The use of a brand name is for describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

7) All work shall fully comply with manufacturer’s application requirements and limitations regarding surface preparation, methods, temperature, and humidity.

8) Site cleanup - Clean site of all debris, rubbish, leftover materials, and dispose of offsite and in a legal manner. Restore any disturbances to the site caused by the construction to original conditions.

9) The awarded contractor must have at least 3 years of experience in metal roof coating and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one prior to Bid Award.

10) Bidder shall be responsible for determining or verifying any quantities. No extra payment shall be provided for conditions which could have been anticipated by a thorough field inspection prior to bidding.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent (51% or greater percentage if applicable) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the DNR Heritage Biologist for coordination of work hours.

3) Deliverables and Staff Training:

N/A

4) Independent Testing:

The Contractor shall pay for any independent laboratory testing.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Product Data:

Submit for the approval of the DNR Project Architect/Engineer product data for the following items:

a. Manufacturer’s product data sheet for acrylic coating system materials.

7) As-Built Markups:

N/A

8) Extended Warranty:

Contractor to provide a minimum full 10-year warranty for weathertightness of the completed system, including labor and materials.

C. Project Requirements:

2) Duration Bids shall be good for ninety (90) calendar days after the Bid Opening Date.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6) Small Business Set-Aside N/A

7) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

11) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

18) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

21) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection. This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

22) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

27) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

28) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the Frederick.Murphy@Illinois.gov email address.