Scope of Work for Machine Translation EnginesDraftCforFY26.docx

Scope of Work for Customized Machine Translation Engines Objective: To procure a bidirectional Spanish-English machine translation (MT) engine, with an API plug-in for the memoQ translation environment, and a stand-alone method (URL/email/other) for providing “gist” translations to multiple users.

Background:

The mission of the International Boundary and Water Commission (IBWC) is to provide binational solutions to issues that arise during the application of United States - Mexico treaties regarding boundary demarcation, national ownership of waters, sanitation, water quality, and flood control in the border region. With several joint U.S.-Mexico projects and initiatives along the border, the Language Specialist is tasked with translation of mission correspondence from Spanish to English, and occasionally from English to Spanish.

Current Configuration:

At present, the United States Section of the IBWC has one contractor who uses memoQ translation memory (TM) software for processing the majority of Commission documents. While helpful with repetitive texts, the Foreign Affairs Office is looking for additional technology to assist in decreasing turnaround times for large-volume projects, and for producing “gist” translations of time-sensitive items that go beyond the staff production capacity.

Requirements:

MT solution should offer the following:

· Bidrectional Spanish <>English engine development using

· existing memoQ TM databases

· bilingual/monolingual texts provided by the IBWC

· bilingual/monolingual texts proposed by the vendor

· Cleaning of existing data prior to compiling the engines

· Customization tools for improvements to engines based on subsequent use

· Ability to establish sub-domain engines

· Testing and verification of memoQ API plug-in

· Solution should be web-based and hosted by the vendor

· Access and use by 6 staff members plus one contractor (7 licenses total if licenses are needed for individuals to use the service).

· Must be a plugin that is currently supported by memoQ. memoQ maintains 2 lists of machine translation plugins they support at: https://www.memoq.com/integrations/machine-translation/public-plugin/ Public Machine Translation Plugins - Translation software - memoQ AND https://www.memoq.com/integrations/machine-translation/private-plugin/ Private Machine Translation Plugins - Translation software - memoQ

· Contractor staff to provide training to USIBWC on how to use the Machine Translation in conjunction with MemoQ.

Security Requirements The proposed web-based application must be hosted in a FedRAMP Authorized environment at the Moderate or High impact level, ensuring compliance with federal security standards for the protection of Controlled Unclassified Information (CUI). The solution must maintain this authorization for the duration of the contract, including adherence to all associated security controls and reporting requirements. Documentation such as the FedRAMP authorization package and current System Security Plan (SSP) must be available upon request.

Additional Desired Capabilities:

· Recommendations for configuration options for MT-based, “gist” translation service

· Training in configuration and use of MT solution

All proposals should clearly outline any up-front capital investment costs, as well as any future maintenance and support or per-word processing costs (if applicable). Quote should cover 12 months of service.

Please note: This is not a request for quotes for human translators nor is it a request for a contractor to perform actual translations of documents. This is a scope of work for Machine Translation plug-in currently supported by memoQ that will be used by a human translator, already under contract, and other staff, to perform English-Spanish document translation.

Performance Period:

Base Year – One Year from Time of Award Option Year One Option Year Two Option Year Three Option Year Four As indicated on table below:

CLIN Structure

Machine Translation System One Year from Time of Award

Machine Translation System

Machine Translation System

Machine Translation System

Machine Translation System

GRAND TOTAL

End of Document