Scope of Work for Little Vermilion Aqueduct Repair_Rev_Re-bid.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: August 03, 2018 IDNR File # 2-19-002

LOCATION: Little Vermilion River Aqueduct on the I & M Canal. Project is located approximately ½ mile West of I-39 and ½ mile East of Lock 14 at I & M Canal, near LaSalle, Illinois.

PROJECT TITLE: Little Vermilion River Aqueduct Leakage Repair

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR) is seeking bids for evaluation and leakage repair of I & M Canal’s aqueduct over Little Vermilion River near Lock 14 near LaSalle, Illinois.

The existing steel aqueduct has developed a significant leak which is dewatering the aqueduct and the Canal. The leak is located near a riveted seam approximately 10 feet from the eastern/upstream end of the Canal. Water is spilling through the leak at approximately 100-200 gpm and spilling into the Little Vermillion river below. Under normal conditions, the flow within the canal goes from east to west.

Two temporary cofferdams have been constructed, one at the west end and other at east end of the aqueduct. These temporary coffer dams keep aqueduct relatively water free and retains water within the western section of the canal near LaSalle allowing for the operation of a tourist boat.

SCOPE OF WORK:

The scope of work includes the installation of coffer dams on both ends of the steel aqueduct. After the coffer dams have been installed, the contractor shall dewater the aqueduct by pumping any water not leaking through the hole into the Little Vermillion River. The interior of the aqueduct may have to be pressure washed and cleaned to remove sediment, duckweed, and any other material which limits the physical inspection of the damaged area.

Under no circumstances can the sediment be deposited/dropped/shoveled into the Little Vermillion River below the aqueduct. The contractor must haul away the sediment material from the aqueduct by truck to an off-site location chosen by the contractor. The contractor must submit the location of spoil site with verification that it complies with all environmental requirements.

With an IDNR engineer in attendance, the entire aqueduct shall be visually inspected to identify the severity of the known leak, and to identify the existence of any smaller unknown leaks.

Once the severity and number of leaks have been identified and determined, the contractor shall develop a plan to repair the steel aqueduct and make it water tight. This plan shall be reviewed and approved by IDNR Engineering. All repairs must be of the same material and consistent with the original design of the aqueduct. Limited archived construction drawings will be available at the mandatory pre-bid meeting.

For purposes of bidding and providing a fee proposal, the contractor shall assume that the known leak is 3-inches wide and 10-feet long. The leak will be repaired by welding a piece of steel over the crack in the bottom of the aqueduct to make the aqueduct water tight again. Should additional leaks be identified, or if the known leak is larger than estimated above, IDNR staff will work with the vendor to identify the best course of action and amend the contract as necessary.

Once the repairs have been completed, the contractor shall remove and legally dispose of new and existing (clay) coffer dam materials at either end of the aqueduct. The contractor shall also remove the existing temporary coffer dam sand bags from both ends and stack them on south tow path for site staff to remove at a later time.

All material handling and/or construction equipment shall be limited to those which exert a low ground bearing pressure to keep trail damages to a minimum.

Clean up the construction site after work is complete, and repair any damage to the canal trail caused by construction equipment.

Construction access will be from existing towpath trail either from east or west of aqueduct, approximately ½ mile from either side. All work activities and entry to the site must be coordinated with the site superintendent.

ATTACHMENTS:

The following documents are included:

1) Construction location/access map

2) Recent aqueduct photographs

3) IDNR Small Construction Quote Form

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Instructions and Notes:

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

2) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Welding – AWS certified welder certification

B. Project Requirements:

1) Prevailing Wage Rates The Contractor must comply with provisions of the Prevailing Wage Act, 820 ILCS 130/, and the Illinois Procurement Code (30 ILCS 500/25-60), which applies to the wages of laborers, mechanics and other workers employed in any public works. The Contractor is responsible for contacting the Illinois Department of Labor (DOL) at 217/782-6206 or (http://www.state.il.us/agency/idol) to ensure understanding of prevailing wage requirements.

2) Certified Payroll State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

3) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

4) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

5) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

6) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

7) Steel Products Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

8) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

9) Change Orders Change orders must be determined by the IDNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

10) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

11) Request for Quote

Quotes may be submitted within BidBuy, or electronically or by fax on the attached form.

Submittal Date and Time: Please see Bid Opening Date in BidBuy

Submit quote to:

Dan Bell, Site Superintendent I&M Canal State Trail Illinois Department of Natural Resources 401 Ottawa St Morris, IL 60450

12) Term of Contract All work shall be completed within 60 days from the written Notice to Proceed, or if a full contract is required, the last dated signature on the fully executed Contract, unless agreed to by both the Contractor and IDNR, that a time extension is warranted.

13) Award The Department of Natural Resources is not obligated to award a contract pursuant to this Request.

14) Contact Information

IDNR Engineer: Manish Patel Region II Civil Engineer, ORCP Illinois Department of Natural Resources 2050 West Stearns Road Bartlett, IL 60103