SCOPE OF Work for Backwash Controller and Valve Replacement_5.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: 9/29/2023 File#

LOCATION: LaSalle Fish Hatchery

PROJECT TITLE: Filter Backwash Controller and Valve Replacement

PROJECT NARRATIVE:

The LaSalle Fish Hatchery is located adjacent to LaSalle Cooling Lake and the LaSalle Nuclear Power Plant. The well water is pumped from a 750ft well to an aeration/degas tower, the water flows through the tower to remove hydrogen sulfide and into a reservoir tank. The water is pumped from the reservoir tank through two Vortisand model A2-SP-20-0 filter units prior to distribution to fish holding tanks containing walleye and sauger broodfish, walleye and sauger egg incubation jars, and fingerling fish after harvest from the fish hatchery ponds. These filter units remove suspended solids (20micon), residual hydrogen sulfide, and iron prior to water entering the fish holding tanks. The Vortisand system has the original 30 year old backwash controller. Some vital components for this controller are no longer available for replacement. The ten backwash control valves have outlived their normal life expectancy and need to be replaced. Existing flowmeters on the water lines need to be replaced.

SCOPE OF WORK:

Labor and equipment needed to install backwash controller compatible with Vortisand model A2-20-0 filtration system. Controller must be compatible with Aquamatic R051-1071-SA00B stager. Backwash controller must contain a switch for manual backwash initiation, timer for timed backwash and programmable pressure switch for initiation of backwash cycle. Controller must be new, unused and free from defects. Vendor must provide product literature with the bid. Labor and parts to install 10 Aquamatic V42E, 424, 1.5 inch normally open filter valves and one 2.0 inch swing check valve on well water filtration system (valves supplied by IDNR-LaSalle Fish Hatchery).

Labor and parts to install bypass valve, filter housing and 6 cartridge filters (20 micron, 35gpm). Parts and labor to install two 1.5 inch outlet flow controllers (44 GPM threaded mini valves) on well water filtration system. Outlet flow controllers must be new unused and free from defects. Vendor must provide product literature with the bid. Parts and labor to install one 1.5 inch digital flowmeter on backwash flow line, one 2.0 inch digital flowmeter on filter outlet pipe, one 3.0 inch digital flow meter on well water inlet pipe. Labor and parts for installation of a digital panel to record readings from each flowmeter. Flowmeters and panel must be new, unused and free from defects. Vendor must provide product literature with the bid.

ATTACHMENTS:

The following documents are included:

1) Location Map

2) Existing Vortisand filtration system

PROJECT SPECIFICATIONS & REQUIREMENTS:

The awarded contractor must have 2 years of experience in service of Vortisand filtration systems and be able to provide documentation of completion of at least 2 projects similar or larger in size and scope to this one.

The use of a brand name is for describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

Herein after the terms "Owner", “Ownership”, “Department”, "Engineer", or any derivatives of such, shall mean the Illinois Department of Natural Resources or its designated representative and the term "Contractor" shall mean the entity who proposes to perform the work herein described or its designated subcontractors.

Once all construction is complete, the contractor is required to clean-up and dispose of all construction debris at an authorized off-site disposal facility.

Environmental Requirements: Weather Conditions: Proceed with work only when existing and forecasted weather conditions will permit work to be installed in compliance with manufacturer’s recommendations and when substrate is completely dry.

Special Provisions:

The contractor shall be required to abide by all site regulations and work with the Site Superintendent and site staff regarding working hours, staging areas and securing the work site. The contractor is required to secure all necessary permits and be OSHA compliant.

The following Special Provisions supplement the said specifications and, in case of conflict with any part or parts of said specifications, these Special Provisions shall take precedence and shall govern:

A. Project Specifications:

1) CONSTRUCTION INSPECTION

Any work performed without the presence of an Owner’s designated representative to inspect said construction shall not be accepted for payment as directed by the Owner. Contractor shall notify Ownership a minimum of 24 hours in advance of the start of construction or the continuation of construction following a pause in work.

A. If, in the opinion of the Contractor, any part of the Specifications or Drawing(s) does not comply with the laws, codes, regulations, and specifications; that matter shall be referred to the attention of the Architect/Engineer for a decision before proceeding with that part of the work. There shall be no changes in the Drawing(s) and Specifications made without the approval of the Architect/Engineer.

2) BACKWASH CONTROLLER

Backwash controller must be compatible with Vortisand model A2-20-0 filtration system. Controller must be compatible with Aquamatic R051-1071-SA00B stager. Backwash controller must contain a switch for manual backwash initiation, timer for timed backwash and programmable pressure switch for initiation of backwash cycle. Controller must be new, unused and free from defects. Vendor must provide product literature with the quote.

3) FLOWMETER

Digital flowmeter (1.5 inch, 0-100gpm, minimum) on backwash line must have digital panel readout including rate gpm and total gpm flow. Digital flowmeter on filter (2.0 inch, 0-100gpm, minimum) on filter outlet line must have digital panel readout including rate gpm and total gpm flow. Digital flowmeter (3.0 inch, 0-100gpm, minimum) on well water inlet line must have digital panel readout including rate gpm and total gpm flow.

4) WORK SCHEDULE

The work shall be performed within the following dates so as not to impact fish hatchery operations: November 1, 2023-March 1, 2024, or another time if IDNR deems an emergency. Work must be performed between the hours of 8:00am and 4:00pm Monday-Friday.

A minimum of 70 percent (70%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

4) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

3) Prevailing Wage Rates This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at https://www2.illinois.gov/idol/laws-rules/conmed/pages/rates.aspx. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

EMPLOYMENT OF PUBLIC WORKERS ON PUBLIC WORKS: In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non-manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures. Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570. Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside N/A

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

10) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

11) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

12) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

13) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

14) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

17) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

18) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

20) Bid Submittal Bids may be submitted electronically on BidBuy.

22) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Nicole.Bergee@illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.