EXHIBIT A

CONTRACT AGREEMENT

SCOPE OF SERVICES

The Contractor shall provide all labor, materials, equipment, tools, supervision, and incidentals necessary to complete City of Sandy Springs Project T-7500, Guardrail Replacement and Maintenance, in accordance with the Contract Documents.

1. Base Contract Work – Initial Guardrail Replacement

The Base Contract Work consists of the repair and replacement of guardrail at nine (9) locations within the City of Sandy Springs, as shown on the approved construction plans.

Work includes, but is not limited to, the following:

Removal, installation, and replacement of Type “W” beam and Type “T” beam guardrail, and other guardrails directed.

Removal, installation, and replacement of guardrail anchors, terminals, and appurtenances of varying types.

Installation of new guardrail, including all posts, offset blocks, anchorages, terminals, hardware, and accessories.

Grading, shoulder work, and site restoration as required by the Plans and Specifications.

All work shall be performed in accordance with the Georgia Department of Transportation (GDOT) Standard Specifications for the Construction of Transportation Systems (current edition), except as modified by the Contract Documents and Exhibit H – Special Provisions.

2. Maintenance Contract Work – On-Call Guardrail Repair (Five-Year Term)

This contract includes a five (5) year on-call guardrail maintenance agreement for future guardrail repair and replacement locations within the City.

Maintenance work shall be performed only upon written authorization by the City through purchase order, work order, or written directive issued by the City

Locations and quantities for maintenance work are unknown at the time of bidding.

Payment for maintenance work shall be based on the unit prices bid in Exhibit B – Bid

Schedule.

Payment for maintenance work shall be based on the unit prices bid in Exhibit B – Bid Schedule.

The five-year maintenance portion of this contract is intended to address future, unknown guardrail repair and replacement locations.

Unit prices bid for guardrail materials and installation shall serve as the basis for maintenance work; however, due to fluctuations in material costs, labor rates, and site-specific conditions, prices for traffic control, grading, and other ancillary work may be adjusted on a per-task-order basis at the time such work is authorized. Any such adjustments shall be subject to review and approval by the City and shall be consistent with current GDOT pay items, prevailing market conditions, and the scope of work required at each location.

3. Contractor Qualifications

The Contractor shall meet the following requirements:

1. Maintain current registration with the Georgia Department of Transportation (GDOT) as a Qualified Routine Maintenance Contractor (QRMC) in the work class Guardrail Maintenance; or

2. For work involving the installation of guardrails at previously unguarded locations, the Contractor must provide documented experience installing new guardrails in compliance with:

GDOT Standard Specifications and Standard Drawings FHWA – accepted crashworthy systems (MASH or NCHRP 350 compliant) Manufacture installation instructions

Experience Requirement for New Installations:

If work includes installing guardrails at previously unguarded locations, the Contractor must provide documentation of prior experience installing new guardrails in compliance with GDOT standards and FHWA-accepted designs.

All work shall be performed in accordance with the most current editions of:

GDOT Standard Specifications and Standard Drawings AASHTO requirements MASH (Manual for Assessing Safety Hardware) FHWA acceptance requirements MUTCD for traffic control Manufacturer installation instructions

All guardrail installations shall conform to the engineered plans provided by the City. Where the engineered plans, GDOT standards, FHWA acceptance requirements, or manufacturer instructions differ, the most restrictive requirement shall govern.

The Contractor is responsible for verifying that all guardrail systems and terminals are currently FHWA-accepted and installed in accordance with the tested configuration. Field modifications to FHWA-accepted systems are strictly prohibited unless approved in writing by the Engineer.

Note: The City does not assume responsibility for inspection or verification of individual installations. Compliance with the above standards is the sole responsibility of the Contractor.

4. Materials and Submittals

All guardrail materials shall meet GDOT Section 859 and applicable Standard Drawings, and shall be obtained from GDOT-certified suppliers unless approved otherwise by the Engineer.

Guardrail terminals, transitions, and other crashworthy components must be FHWA-accepted. Contractors shall provide FHWA acceptance letters and manufacturer installation instructions as part of their bid submittal.

Pre-approved FHWA-accepted systems that conform to the engineered plans may be installed without additional submittal or review.

Non-standard or substitution systems require a submittal to the Engineer including:

o FHWA acceptance letter o Manufacturer installation instructions o Diagram showing how the system matches the engineered plan

Submittals must be approved prior to installation.

Contractors are fully responsible for ensuring that installation matches both the engineered plans and manufacturer/FHWA requirements.

The City does not perform inspection or field verification of guardrail installations under this contract.

All grading, site preparation, and ancillary work required for new or replacement guardrail installations shall be performed by the Contractor in accordance with the engineered plans, GDOT specifications, and standard industry practices.

5. Additional Quantities

Any contract quantities exceeding the plan quantities shall be installed only as directed by the Engineer and shall be paid for in accordance with the applicable contract unit prices.

There is no City-furnished equipment associated with this contract.

6. GDOT Specifications

Sections 641.1 through 641.5 of the GDOT Standard Specifications, including Measurement and Payment provisions, are hereby incorporated by reference and apply to all work under this contract.

641.1 General DescripƟon

This work includes furnishing and erecƟng guardrail and appurtenances according to the SpecificaƟons. Conform to the lines, grades, and locaƟons shown on the Plans or as directed.

Place W-beam, T-beam, or “T” beam with modified offset block as shown on the Plans and in the Proposal.

Unless provided for in the Plans, this work also includes:

-Grading to provide the “T” distance shown on the standard behind the guardrail

-Grading to construct shoulder flares for approved guardrail anchorage systems and widened shoulders along guardrail runs according to SecƟon 205 and SecƟon 208

-Furnishing and seƫng addiƟonal posts (all lengths) together with the necessary offset blocks and hardware (when specified in the Plans or in the Proposal)

641.1.01 DefiniƟons

General Provisions 101 through 150.

641.1.02 Related References

A. Standard SpecificaƟons

SecƟon 205—Roadway ExcavaƟon

SecƟon 208—Embankments

SecƟon 645—Repair of Galvanized CoaƟngs

SecƟon 700—Grassing

SecƟon 859—Guardrail Components

SecƟon 870—Paint

B. Referenced Documents

General Provisions 101 through 150.

641.1.03 SubmiƩals

General Provisions 101 through 150.

641.2 Materials

A. Steel Guardrail

Use steel Guardrail and steel posts unless specified otherwise on the Plans or in the Proposal.

B. Guardrail Auxiliary Items

Ensure that the guardrail includes auxiliary materials and Work to make connecƟons and other guardrail or structures required to complete the construcƟon indicated on the Plans.

C. Offset Blocks

Except at locaƟons approved by the Engineer, use plasƟc offset blocks according to SubsecƟon

859.2.05 “PlasƟc Offset Blocks” for “W” beam guardrail installaƟon. Offset blocks for “T” beam guardrail installaƟons shall be plasƟc, or modified steel offset blocks per the Standard Plans including ConstrucƟon Details and SecƟon 859. When approved by the Engineer, use treated wood offset blocks according to SubsecƟon 859.2.04, “Wood Guardrail Posts and Offset Blocks.” only in isolated areas of “W” beam or “T”beam guardrail installaƟons, where standard size blocks would not provide a saƟsfactory fit.

Wood offset blocks and/or wood posts may be specified within the limits of an approved anchorage terminal. Use only one type of offset block within conƟnuous runs of guardrail except in transiƟons or where specified in the Plan details.

Ensure that materials meet the requirements of these SpecificaƟons:

Material Section Guardrail Elements and Fittings 859.2.01 Cable End Anchor Assembly 859.2.02 Steel Post and Offset Blocks 859.2.03 Wood Post and Offset Blocks 859.2.04 Plastic Offset Blocks 859.2.05 Galvanized Repair Compound 870.2.05

641.2.01 Delivery, Storage, and Handling

General Provisions 101 through 150.

641.3 ConstrucƟon Requirements

641.3.01 Personnel

General Provisions 101 through 150.

641.3.02 Equipment

641.3.03 PreparaƟon

641.3.04 FabricaƟon

A. Guardrail Anchorages, MounƟng Devices, and Brackets

Fabricate and install guardrail anchorages, mounƟng devices, brackets, and other appurtenances according to the Plan details or as approved by the Engineer.

641.3.05 ConstrucƟon

A. ErecƟon of Posts

1. Wood guardrail posts shall not be used at any locaƟon except as required for guardrail anchorage.

2. Set the posts in post holes or drive them verƟcally at the posiƟons, depth, spacing, and alignment shown on the Plans.

3. Install posts for Guardrail on bridges or other structures as detailed on the Plans.

4. Backfill post holes to the ground line with approved material tamped in place in layers of not more than 4 in (100mm) thick.

5. If posts are driven, protect the tops of the posts with a suitable driving mat or cap. Remove and replace posts damaged during driving, at no addiƟonal cost.

6. Backfill the post holes that are drilled in rock as indicated on the Plans or directed by the Engineer.

7. Remove and reset posts that are out of alignment or too low in grade. Do not cut off posts that are too high; drive them to the proper elevaƟon. Do not deviate more than 1/4 in (6 mm) verƟcal and horizontal post alignment.

8. Fit the posts with an offset block according to this SpecificaƟon and Plan details.

9. Set addiƟonal posts and appurtenances, when required, according to the requirements of this SecƟon and the Plan details.

10. When necessary to place posts in exisƟng pavement, slope paving, etc., exercise extreme care in the cuƫng process, protect the adjacent areas, and remove all loose material. Cut holes in the exisƟng paved area by drilling or sawing. Replace the pavement material in kind to the full depth of the original pavement, as directed, aŌer the post is installed.

B. ErecƟon of Rail

Erect the rails to aƩain a smooth, conƟnuous rail line that conforms to the line and grade of the highway.

Determine the height of the rail from the dimensions shown on the Plans. Use bolts long enough to extend at least 1/4 in (6 mm) beyond the nuts aŌer they are firmly Ɵghtened.

Install reflectorized washers on guardrail and anchorages. Where double faced guardrail is located on the inside shoulder of medians, install reflectorized washers only on the side which is nearest to traffic. Install reflectorized washers according to this SpecificaƟon and Plan details.

C. Damaged Spelter CoaƟng

Repair damaged spelter coaƟng according to the requirements of SecƟon 645.

D. Guardrail Anchorages

Guardrail Anchorage Type 12 shall be any guardrail terminal, designed for use with “W” beam guardrail installaƟons, which has been approved by the FHWA as meeƟng the requirements of the NaƟonal CooperaƟve Highway Research Report 350, Test Level 3 (NCHRP-350, TL-3). Where the anchorage is connected to “T” beam guardrail installaƟons, a transiƟon is required as shown in the Standard details.

Construct Type 12 anchorages according to the manufacturer’s requirements except for the grading which will be as shown in the Plans and as directed by the Engineer. Obtain copies of the manufacturer’s details and installaƟon instrucƟons and provide copies of the same to the Engineer prior to the installaƟon of the unit. Provide a FHWA leƩer of approval for NCHRP-350, TL-3 compliance of the terminal to be used as Type 12 anchorage.

Yellow and black nose striping, as shown on the Plans will be required on all Type 12 anchorages.

641.3.06 Quality Acceptance

General Provisions 101 through 150.

641.3.07 Contractor Warranty and Maintenance

General Provisions 101 through 150.

641.4 Measurement

A. Guardrail

Guardrail of the type specified is measured in linear feet (meters), including terminal secƟons when installed. Measurement does not include guardrail anchorage assembly.

When double faced guardrail of the type specified is installed, the single guardrail on each side of the posts is not measured separately. Each single rail is a component part of the double faced guardrail installaƟon.

B. Guardrail Anchorage Assembly

This Item is measured by the number of each type installed according to the details shown on the Plans.

C. Guardrail Posts

All lengths of guardrail posts when shown in the Plans or Proposal as a separate payment Item are measured by the Unit.

641.4.01 Limits

General Provisions 101 through 150.

641.5 Payment

Guardrail, of the type specified, complete in place including posts, offset blocks, and hardware will be paid for at the Contract Price per linear foot (meter).

Guardrail anchorage assembly will be paid for at the Contract Price per each assembly, complete in place.

All lengths of guardrail posts when shown in the Contract documents as a separate Pay Item will be paid for at the Contract Unit Price. Payment is full compensaƟon for furnishing the posts, offset block, hardware, and Work to complete the Item.

For Projects that do not include grading as a Pay Item, payment for guardrail and guardrail anchorage systems on shoulders includes:

-Embankment material for shoulders as shown on the Standard Details or Plans

-CompacƟng embankment material for shoulders to the approximate density of the surrounding soils

-Removing exisƟng vegetaƟon and obstrucƟons before placing the embankment

-Grassing the reconstructed area according to SecƟon 700

-Payment will not be increased or decreased when wood offset blocks are added to or subsƟtuted for steel or plasƟc offset blocks.

Payment will be made under:

Item No. 641 Guardrail, type____ Per linear foot (meter) Item No. 641 Double faced guardrail, type____

Per linear foot (meter)

Item No. 641 Guardrail for bridges, type____ Per linear foot (meter) Item No. 641 Double guardrail for bridges, type____

Per linear foot (meter)

Item No. 641 Guardrail, Type T, Modified offset block

Per linear foot (meter)

Item No. 641 Guardrail anchorage, type___, Per each Item No. 641 Guardrail posts (all lengths) Per each

641.5.01 Adjustments

AddiƟonal Notes

All work is to conform to the most current Georgia Department of TransportaƟon standard specificaƟons, Standard Drawings and Details or as directed by the Director of Public Works (Engineer) or his designee.

PrequalificaƟon by the Georgia Department of TransportaƟon as well as references are required as part of the bid submiƩal; please include any current or past references from contracts that have a similar scope to this request for bid.

A price list based on exisƟng Georgia Department of TransportaƟon pay items shall be provided by the contractor. The contractor shall quote any and all work at the request of the City of Sandy Springs Public Works Director or his designee prior to commencing with said work.

Bids will be evaluated and the contract awarded using the following criteria:

- Bid price of pay items

- Overall ability to perform the requested work adequately

- Experience and References

Special Provisions

City of Sandy Springs

Project T-7500

SECTION 150.11 Special CondiƟons

A. Work Hours

Lane closures or other traffic-impeding work shall not be performed between 6:00 a.m.

– 9:00 a.m. and 3:30 p.m. – 7:00 p.m. without prior wriƩen approval by the Engineer.

All work outside these hours requires wriƩen authorizaƟon from the City.

B. Traffic Control Plan

A Traffic Control Plan (TCP) must be submiƩed for review and approval at least two (2) weeks prior to any work.

The TCP must comply with the MUTCD and all City safety requirements.

The Contractor is responsible for implementaƟon, monitoring, and removal of traffic control measures.

C. Holiday Work RestricƟons

No work shall occur during the following holidays:

New Year’s Day MarƟn Luther King, Jr.’s Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Thanksgiving Day Day AŌer Thanksgiving Day Christmas Day

Any excepƟons require wriƩen approval from the Engineer.

D. Contractor Responsibility and Compliance

The Contractor is responsible for ensuring all work complies with:

Engineered plans provided by the City GDOT Standard SpecificaƟons

FHWA-accepted guardrail systems Manufacturer installaƟon instrucƟons

The City does not inspect or verify installaƟons under this contract. Compliance is the sole responsibility of the Contractor.

E. CoordinaƟon with SecƟons 1–4 All base replacement and on-call maintenance work must be performed in accordance with SecƟons 1–4 of this contract, including:

Contractor qualificaƟons (SecƟon 3) Materials and submiƩals (SecƟon 4) Purchase Orders or Work Orders for on-call maintenance (SecƟon 2)

EXHIBIT B

BID SCHEDULE – GUARDRAIL MAINTENANCE AND REPAIR

Unit prices listed below shall apply to future maintenance and repair work authorized by the City during the five-year maintenance term.

ITEM

NO

PAY

ITEM DESCRIPTION

ESTIMATED

QUANTITY UNIT

UNIT

PRICE

TOTAL

PRICE

150-

1000 TRAFFIC CONTROL LS

165-

0030 MAINTENANCE OF TEMPORARY SILT FENCE, TP C 2,348 LF

171-

0030 TEMPORARY SILT FENCE TYPE C 4,692 LF

210-

0100 GRADING COMPLETE LS

441-

0106 6' CONCRETE SIDEWALK 16 SF

441-

0303 TYPE 3 SPILLWAY 3 EA

500-

3200 CLASS B CONCRETE 114 CY

500-

9999 CLASS B WIDENING 10 CY

501-

2000 STRUCTURAL STEEL 3 LS

610-

1055 REM GUARDRAIL 2,604 LF

610-

1075 REM GUARDRAIL ANCH, ALL TYPES 10 EA

611-

3000 RECONSTRUCTION CATCH BASIN 1 EA

611-

5551 RESET SIGN 23 EA

636-

1033 TYPE 2 HEADER CURB 282 LF

641-

1100 GUARDRAIL,TP T 2,187.18 LF

641-

1200 GUARDRAIL, TP W 1,625 LF

641-

5001 GUARDRAIL ANCHORAGE, TP 1 25 EA

641-

GUARDRAIL TERMINAL, TP 12A, 31 IN, TANGENT,

ENERGY-ABSORBING 11 EA

643-

1152 CHAIN LINK FENCE 100 LF

700-

9300 SOD 522 SY

21 PEDESTRIAN RAILING 107 LF

TOTAL BID PRICE

*Notes*

Unit prices shall remain in effect for the full three-year maintenance term Payment shall be based on actual quantities installed and approved by the Engineer Work may only proceed with written authorization from the City.