Scope of Work Emergency.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: August 29, 2018 IDNR File # 2-19-002

LOCATION: Little Vermilion River Aqueduct on the I & M Canal. Project is located near LaSalle, Illinois.

PROJECT TITLE: Little Vermilion River Aqueduct Leakage Repair

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR) is seeking to repair the existing steel aqueduct which carries the I & M Canal over Little Vermilion River near Lock 14 near LaSalle, Illinois.

The existing steel aqueduct has developed a significant leak which is dewatering the aqueduct and the Canal. The leak is located near a riveted seam approximately 10 feet from the eastern/upstream end of the Canal. When the canal and aqueduct was full of water, water was draining through the leak at approximately 100-200 gpm and spilling into the Little Vermillion river below. Under normal conditions, the flow within the canal goes from east to west.

Temporary sand bag cofferdams have been constructed on both ends of the aqueduct. These temporary coffer dams are not water tight but they allow water to stay in both sections of the canal on either side of the aqueduct. The City of LaSalle operates a small tourist boat in the canal west of the aqueduct.

SCOPE OF WORK:

The original scope of work (B-2604) has been modified to lower the costs which were submitted by two contractors during the first bid date. The revised scope will still repair the leak in the aqueduct which was the primary objective. The revised scope of work includes the following work tasks:

· Utilize the existing temporary cofferdams. Where necessary, create a small secondary cofferdam to impound water leaking through the first cofferdam.

· Use a small gas-powered pump to recirculate the water draining through the sand bags back into the canal. These efforts will keep the work area dry.

· Use hand tools and/or vacuum truck to remove 12-18 inches of sediment/mud within a portion of the bottom of the steel aqueduct. The work area needs to be approximately 5-6 feet on either side of the riveted seem where the hole in the aqueduct has occurred.

· Any sediment removed from the aqueduct can be deposited on IDNR property near the Pecumsaugan Spillway.

· Utilize a power washer and a vacuum truck to clean the approximate 20-ft x 12-ft work area near the hole in the bottom of the aqueduct. The dirty water suctioned during the cleaning process can be discharged back into the earthen lined I&M Canal.

· Provide and install a steel plate over the hole located on the interior bottom of the aqueduct. The plate shall be welded to the aqueduct and be water-tight.

· Once the steel plate has been installed and tested for leakage, the contractor shall utilize a small excavator to carefully removed the temporary cofferdams. All sand bags shall be loaded onto an IDNR truck or stacked along the tow path. I & M Canal employees will remove the sand bags from the site and stored for future projects.

· Any sediment removed during the removal of the temporary coffer dams shall be deposited on INDR property near the Pecumsaugan Spillway.

Construction access will be from existing towpath trail either from east or west of aqueduct, approximately ½ mile from either side. All work activities and entry to the site must be coordinated with the site superintendent.

ATTACHMENTS:

The following documents are included:

1) Construction location/access map

2) Recent aqueduct photographs

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Instructions and Notes:

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

B. Project Requirements:

1) Prevailing Wage Rates The Contractor must comply with provisions of the Prevailing Wage Act, 820 ILCS 130/, and the Illinois Procurement Code (30 ILCS 500/25-60), which applies to the wages of laborers, mechanics and other workers employed in any public works. The Contractor is responsible for contacting the Illinois Department of Labor (DOL) at 217/782-6206 or (http://www.state.il.us/agency/idol) to ensure understanding of prevailing wage requirements.

2) Certified Payroll State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

3) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

4) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

5) Steel Products Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

6) Change Orders Change orders must be determined by the IDNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

7) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

8) Request for Quote

Quotes may be submitted within BidBuy.

Submittal Date and Time: Please see Bid Opening Date in BidBuy

9) Term of Contract All work shall be completed within 60 days from the written Notice to Proceed, or if a full contract is required, the last dated signature on the fully executed Contract, unless agreed to by both the Contractor and IDNR, that a time extension is warranted.

10) Award The Department of Natural Resources is not obligated to award a contract pursuant to this Request.

11) Contact Information

Illinois Department of Natural Resources 2050 West Stearns Road Bartlett, IL 60103