Scope_of_Work_Drainage_Ditch_Sediment_Removal_Sarasota_County_2026-QQ-873.pdf

QUICK QUOTE REQUIREMENTS (SERVICES)

Quick Quote Requirements – Services Revised 09/13/23 Page 1 of 5

1. SCOPE REQUIREMENTS

A. The contractor should provide all labor, supervision, equipment, tools, materials, and incidentals necessary to evaluate and perform hand clearing sediment removal and drainage restoration along approximately 1700 linear feet of existing drainage ditch located at 4726 north Tamiami Trail.

The workshop begin at the location identified by the yellow highlighted dot on the project map and proceed east towards old Bradenton Rd. terminate terminating at the location identified by the red dot. The purpose of this project is to remove accumulated sediment and obstructions restricting drain flow, restore the ditch bottom to the appropriate elevations, and re establish positive drainage to reduce back up into the adjacent parking lot.

The designated bridge is approximately 2 to 4 feet wide and extends apart cleanly approximately 1700 linear feet. The contractor shall use the provided maps and current field photographs as reference documents and verify actual site conditions during their site evaluation. The ditch carries significant drainage flows and contains accumulated sediment and numerous existing tree roots. Access for heavy equipment is limited. The contractor will need to request Utility locations before beginning work.

B. It is recommended, Contractors should conduct a site evaluation before submitting bid to access existing conditions, site accessibility, sediment accumulation, tree root obstructions, and any other conditions that may affect the work. Contractors shall submit a quote in a lump sum incorporating all the work details describe below and listed in the fee schedule.

i. Remove Accumulated Sediment: Remove accumulated sediment, silt, and other materials obstructing the ditch flowing line throughout the designated project limits. Work shall be performed using hand cleaning methods and appropriate sized equipment suitable for the restricted access conditions

ii. Restore Drainage Flowline: Reestablish a continuous, unobstructed flow line throughout the designated ditch section. The restored ditch bottom shall maintain appropriate drainage elavations and positive flow towards the intended downstream outlet, without creating localized low points, unintended impoundments, or conditions that impede drainage.

iii. Protect Existing Trees and Roots: Exercise care when working around existing trees and root systems. The contractor shall avoid unnecessary cutting, damage, or disturbance of trees roots and shall

Quick Quote Requirements – Services Revised 09/13/23 Page 2 of 5 not cut major roots or perform work that could compromise trees stability without prior written authorization from the county.

iv. Maintain Existing Drainage Conditions: Perform the work in a manner that minimizes destruction to the existence drainage system and adjacent properties. The contractor shall take reasonable precautions to prevent sediment, debris, and remove materials from entering downstream drainage and fracture or adjacent areas.

v. Remove and Dispose of Materials: collect, load, transport, and lawfully dispose of all sediment, debris, and other materials generated by the work and an appropriate authorized location.

vi. Restore the Work Area: Upon completion, remove equipment, temporary obstructions, and excess materials. Leave the ditch and the adjacent work areas in a neat, stable condition, free of conjunction degrees, and materials resulting from the contractor's operation.

C. Contracted shall take into consideration for the quote any work that would materially alter existing geometry, affect established drainage evaluations, requires substantial root removal, or exceed the authorized scope.

D. The work shall be considered complete when the following requirements have been satisfied.

i. Accumulated sediment and identified floor line obstructions have been removed throughout the authorized project limits.

ii. The ditch bottom provides A continuous drainage path consistent with the existing drainage design or elevations approved by the county

iii. No new sediment piles debris accumulations of structures remain within the completed work area.

iv. Existing trees and root systems have been protected to the extent practical, and any authorized removal has been completed in accordance with the county direction.

v. Remove materials have been properly collected and disposed of, and the work area has been cleaned and restored.

vi. The contractor has notified the county that the work is complete and provided photographed documenting the disc conditions before and after the work.

The county reserves the right to inspect the completed work and require correction of deficiencies that do not conform to the approved scope of work, at no additional cost to the county.

Quick Quote Requirements – Services Revised 09/13/23 Page 3 of 5

2. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 3 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

3. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

4. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

6. PROJECT DURATION Not Applicable if checked

Quick Quote Requirements – Services Revised 09/13/23 Page 4 of 5

A. Work shall begin within 14 days after receipt of a County Purchase Order and shall be completed no more than 45 days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion.

Any modifications shall be communicated to the Contractor in writing.

7. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

8. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

9. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

10. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

11. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

12. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

Quick Quote Requirements – Services Revised 09/13/23 Page 5 of 5

13. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.