Scope of Work.pdf
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- Solicitation number
- IHS1523304_Pinon_Health_Center_Fire_Inspection_System_Services
About this file
This is a Scope of Work document for fire alarm system testing and inspection services at Pinon Health Center in Pinon, Arizona.
The contractor shall perform comprehensive testing, inspection, and certification of the facility's wet sprinkler and fire alarm systems in compliance with NFPA 72 National Fire Alarm Code (2002 edition). Sprinkler testing and inspection services are required quarterly and include: eight boiler room sprinkler risers with two retags, wet sprinkler system inspection, two standpipe tests, annual wet system testing (including tamper, flow gate valve, department connection, hydraulic nameplate verification, and main drain checks), and four inspector test valves located in dental room 412, X-ray east wing room 618, PHN nutritionist room 1242, and maintenance/garage room 2413. Fire alarm testing and inspection services are required annually and encompass inspection of the 400U fire alarm control panel, 46 smoke detectors, 12 heat detectors, 44 pull stations, 51 horn strobes, 17 visual fire alarm devices, 17 fire doors, two voice evacuation systems, fire system testing on top and bottom floors, and five backflow preventers (4", 8", .75", .75", and 3" sizes). The contractor shall also provide annual fire extinguisher service and retagging for 36 units at Pinon Health Center and 62 units at Government Housing Service. Emergency service outside normal working hours (Monday–Friday) is available at $179.00 per hour per person with a two-hour minimum.
The contract period runs from January 1, 2026 through December 31, 2026. The facility comprises two buildings totaling 51,752 square feet: the Pinon Health Center (34,773 sq ft, ambulatory services/business use, 36 extinguishers) and Government Quarters (16,979 sq ft, residential use, 62 extinguishers). The contractor must comply with Privacy Act (5 U.S.C. 552a), HIPAA (45 CFR Part 164), and CFR 42 Part 2 regulations. Service tickets and invoices are required after each on-site visit for payment processing. The contract is governed by federal law and Arizona state law as applicable. Key contacts include Contracting Officer Whitney Shorty (whitney.shorty@ihs.gov, 928-725-9801) and COR Phillip Antonio (phillip.antonio@ihs.gov, 928-725-9810). Project deliverables will be approved by Whitney Shorty (Contracting Officer), Phillip Antonio (COR), and Rena Tsosie (Receiving Agent), with payment processed through Lavennia Deswood (Accounts Payable).
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PINON HEALTH CENTER
SCOPE OF WORK
FIRE ALARM SYSTEM
GLOSSARY:
COR – Contracting Officers Representative
SPOC – Supervisory Point of Contact
HSA – Health System Administrator
CO – Contracting Officer
PHC – Pinon Health Center
DDC - Direct Digital Control
Description:
The Contractor will be testing and inspecting the wet sprinklers / fire alarm system, and certify the fire alarm systems detailed on the “list of Equipment “ below for the Pinon Health Center.
The Contractor will satisfy requirements of the lasted edition of NFPA 72. The contractor shall be:
SPRINKLER TESTING AND INSPECTION:
“Quarterly”
1.1 Sprinkler Riser- (8) Boiler Room (2) Retag
2.1 Wet Sprinkler System
3.1 Stand pipe testing (2)
4.1 Wet System Annual Test (Tamper, Flow Gate Valve, Dept. Connection Hydraulic
Nameplate Verification & Main Drain)
5.1 Inspectors Test Valve – (4)
- Dental rm. 412
- X-ray east wing rm. 618
- PHN (Nutritionist) rm. 1242
- Maintenance / Garage rm. 2413
FIRE ALARM TESTING AND INSPECTION:
“Annual”
6.1 Fire Alarm Control Panel 400U –Maintenance Office
7.1 Smoke Detectors – 46
8.1 Heat Detectors – 12
9.1 Pull Stations – 44
10.1 Horn Strobes (Audio / Visual Fire Alarm Device) – 51
11.1 Visual Fire Alarm Device (Visual Fire Alarm Device) – 17
12.1 Fire Doors (Fire Rated Doors ) – 17
13.1 Voice Evacuation (2), EMS & Front East Entrance Lobby
14.1 Fire System Testing (2) Top and Bottom floor.
15.1 Backflow Preventer – (5) … 4”, 8”, .75”, .75”, 3”
FIRE EXTINGUISHER SERVICE: (95)
“Annual”
Pinon Health Center Annual Fire Extinguishers Service and re- tag (36)
Government Housing Service and re-tag (62)
The Contractor shall perform a complete and full inspection of the
Sprinkler / Fire Alarm testing and inspection, also conduct performance testing of the system to meet NFPA 72 National Fire Alarm Code, 2002 edition, and re-certify the existing sprinkler / fire alarm system for Pinon Health Center.
HOSPITAL AND BUILDING SUMMARY
(SQUARE FOOTAGE)
BLDG.
BUILDING
NAME
BUILDING USE AREA SQ.
FT.
Quantity:
Extinguishers
302090 PINON HEALTH
CENTER
AMBULATORY
SERVICES/BUSINESS
34,773
SQ/FT
302090 PINON HEALTH
Government
Quarters
RESIDENTIAL
16,979
TOTAL 51,752
Emergency service (Outside of normal working hours, Monday through Friday)-
$179.00 per hour, per man (2-hour min.)
The contractor will comply with the following listed regulations:
- Privacy Act, 5 U.S.C. 552a - Office of Privacy and Civil Liberties | Privacy
Act of 1974
- Health Insurance Portability and Accountability Act (HIPAA) - eCFR :: 45
CFR Part 164 -- Security and Privacy
- CFR 42 Part 2 - eCFR :: 42 CFR Part 2 -- Confidentiality of Substance
Use Disorder Patient Records
Indemnification and Governing Law
Indemnification, Liability, Statute of Limitations: Any provisions in the Terms of Service (TOS) related to indemnification and filing deadlines are hereby waived, and shall not apply except to the extent expressly authorized by law. Liability for any breach of the TOS as modified by this amendment, or any claim arising from the TOS as modified by this amendment, shall be determined under the Federal Tort Claims Act, or other governing federal authority. Federal statute of limitations provisions shall apply to any breach or claim.
Governing law: Any arbitration, mediation or similar dispute resolution provision in the TOS is hereby deleted. The TOS and this amendment shall be governed by and interpreted and enforced in accordance with the laws of the United States of America without reference to conflict of laws.
To the extent permitted by federal law, the laws of the State of Arizona will apply in the absence of applicable federal law.
SCHEDULED STATUE PLAN:
• REPORT: Service Ticket and Invoice
• PURPOSE: Use for Payment
• FREQUENCY: After each on-site visit
PERIOD OF PERFORMANCE:
• January 1, 2026 to December 31, 2026
CONTACT INFORMATION:
• Whitney Shorty, Contracting Officer- whitney.shorty@ihs.gov /928- 725-9801
• Phillip Antonio, Maintenance Mechanic Supervisor – COR representative / phillip.antonio@ihs.gov PH: 928-725-9810
LOCATION:
2175 State Road 4
Pinon, AZ 86510
Pinon Health Center
PROJECT DELIVERABLES WILL BE APPROVED/ACCEPTED BY:
Contracting officer: Whitney Shorty, Purchasing Agent
COR: Phillip Antonio, Maintenance Mechanic Supervisor
Receiving Agent: Rena Tsosie, General Service Supervisor
Accounts Payable: Lavennia Deswood, Accounts
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