Quick Quote: Augusta Nursery Tree Seed - 2026

Scope of Work and Requirements

Summary:

The Virginia Department of Forestry (DOF) is seeking vendors to furnish and deliver high quality, cleaned and viable tree seed to the Augusta Nursery.

Requirements:

1. If awarded, the Contractor agrees to deliver as much of the listed seed quantities as available, at the extended bid price.

a) Seed amounts may be increased/decreased of the listed quantities, with prior written approval from DOF.

b) The Department understands that wild harvested seed quantities fluctuate, which affects supplier’s ability to fulfill orders. Because of which, DOF reserves the right to award single line items to multiple bidders, if the low bidder is not able to supply the total amount required.

2. Bid pricing must be inclusive of any shipping and delivery fees.

3. Contractor must be a regular dealer of tree seed.

4. Seed must be cleaned and viable.

5. Shipping must be FOB destination and all cost must be included in the per pound bid price.

6. If awarded, the seed must be delivered by May 15, 2027.

Solicitation continues on page 2:

Pricing Schedule:

*Enter a bid price per pound, number of pounds you expect to be able to deliver and the expected delivery date on this sheet. Bid price must be a total cost delivered amount.

**Please complete fields below to include: all quantities, if available, even if the bidder’s total quantities do not equal to the requested amounts, price per pound, and delivery date.

Species

Latin name

Agency # Pounds

Requested

Vendor # Pounds

Deliverable:

Price per pound:

Offered Date of Delivery:

Alder, Hazel Alnus serrulata 10

Apple, Common Malus pumila 25

Apple, Crab Malus baccata 20

Aspen, Bigtooth Populus grandidentata 5

Beautyberry Callicarpa americana 10

Beech, American Fagus grandifolia 25

Blackhaw Viburnum prunifolium 20

Boxelder Acer negundo 25

Cedar, Eastern Red Juniperus virginiana 10

Cherry, Black Prunus serotina 250

Chokeberry, Black Aronia melanocarpa 25

Chokeberry, Red Aronia arbutifolia 10

Dogwood, Gray Cornus racemosa 10

Dogwood, Kousa Cornus kousa 10

Dogwood, Red Osier Cornus sericea 25

Dogwood, Silky Cornus amomum 25

Dogwood, White Cornus florida 50

Elderberry, American Sambucus canadensis 25

Fringetree Chionanthus virginicus 20

Fir, Concolor Abies concolor 10

Gum, Black Nyssa sylvatica 10

Hackberry Cetlis occidentalis 10

Holly, American ilex opaca 10

Holly, Mountain Ilex montana 10

Holly, Winterberry ilex verticillata 10

Honeylocust Gleditsia triacanthos 10

Hop hornbeam Osytria virginiana 10

Hornbeam Carpinus caroliniana 10

Indigobush Amorphaa fruticosa 5

Kentucky Coffeetree Gymnocladus dioicus 50

Linden, American Tilia americana 5

Locust, Bristly Robina hispida 10

Maple, Sugar Acer saccharum 50

Magnolia, Sweetbay Magnolia virginiana 25

Ninebark (common) Physocarpus opulifolius 10

Pear, Common 'Bartlett'

Pyrus commuinis 'Bartlett'

Possumhaw Ilex decidua 10

Pine, Pitch Pinus resinosa 10

Pine, Scotch

Pinus sylvestris rhodopaea

Pine, Table Mountain Pinus pungens 10

Pine, Virginia Pinus virginiana 10

Redbud Cercis Candensis 25

Sassafras Sassafras albidum 25

Serviceberry Amelanchier spp. 10

Silverbell, Carolina Helesia carolina 25

Spicebush Lindera benzoin 25

Spruce, Norway Picea abies 25

Sweetgum Liquidambar styraciflua 10

Sumac, Smooth Rhus glabra 5

Sweetspire, Virginia Itea virginica 5

Sycamore Plantanus occidentalis 100

Viburnum, Arrowwood Viburnum dentatum 10

Viburnum, Nannyberry Viburnum lentago 10

Wild Raisin Viburnum nudum 10

Witchhazel (American) Hamamelis virginiana 10

*Yellow-Poplar Liriodendron tulipifera 25

*Yellow-Poplar must be de-winged seed only with a germination rate over 60%.

**DOF reserves the right to delete items prior to making an award and to make a single award or multiple awards, whichever; in the agency’s sole opinion, is in the Commonwealth’s best interest.

Delivery Requirements:

1. Shipping must be FOB destination.

2. Goods must be delivered, with invoice, no later than May 15, 2027.

3. Ship to address:

Augusta Nursery Attn: Josh McLaughlin 90 Forestry Center Lane Crimora, VA 24431

Instructions:

Submit a total cost delivered price per pound, total quantity offered, and delivery date along with any applicable comments on the pricing schedule above. If germination rate percentage or delivery date differs from those stated herein, please specify in the comment section. In the event that no fair and reasonable bids are received with the required delivery date, DOF reserves the right to make an award to the next lowest bidder with the next closest delivery date, provided that the price is fair and reasonable based on current market pricing/factors and the prevailing regional weather conditions, which affect wild harvested seed availability and cost. The same rights apply in the event that no fair and reasonable bids are received for Yellow-Poplar seed with the required germination rate.

Bids may either be emailed to me at brian.fox@dof.virginia.gov and cc:

Joshua.mclaughlin@dof.virginia.gov and thomas.baumann@dof.virginia.gov or, they may be submitted electronically via the Commonwealth’s electronic procurement platform eVA.

Instructions for submitting bids electronically through eVA are linked here.

If you have any difficulties submitting a bid through eVA, please reach out to eVA customer care at

(866) 289-7367

For any questions about this solicitation, please reach out brian.fox@dof.virginia.gov.

*All bids must be received no later than 2pm EST, Tuesday August 4, 2026. Late bids will not be accepted.

Award:

DOF will award each seed species to the lowest bidder, able to supply the requested species within the required timeframe, in accordance with the appropriate award priority. A single bidder may win multiple awards; however, those combined awards shall not exceed a total of $100,000. In the event that the lowest bidder for a given species is not able to supply the total quantity required, the remaining quantity will be awarded to the next lowest bidder(s) able to fulfill the solicitation requirements, provided that the pricing is fair and reasonable, until the required quantity is achieved.

mailto:brian.fox@dof.virginia.gov mailto:Joshua.mclaughlin@dof.virginia.gov mailto:thomas.baumann@dof.virginia.gov https://dgs.virginia.gov/globalassets/business-units/dps/documents/vbo/how-to-respond-to-qq.pdf mailto:brian.fox@dof.virginia.gov