Scope of Work.pdf

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City of Fairburn Request for Proposals (RFP)

Underpass Gateway Activation & Public Art Coordination

RFP #26-002

Issued by the City of Fairburn

SUMMARY

The City of Fairburn is seeking artists interested in transforming spaces within its downtown Underpasses with a mural design that is historic, vibrant, and reflective of its diversity. The art that will bring a encourage residents and visitors to use the area for recreation. This project will serve as a point of community pride and encourage thinking about simple public spaces as places to enjoy artwork.

DESCRIPTION

The City of Fairburn is a government entity that follows its Comprehensive Plan and Creative Placemaking Strategy to incorporate public art within the city and become an art destination. This call for artists is part of ongoing projects that are meant to encourage walking and create a safe environment for pedestrians. It will also build on Fairburn’s continuing effort to increase public art for economic and community development, as well as enhance tourism. We invite artists to ignite our imaginations, awaken us to the beauty of our surroundings, and lift stories that will inspire and motivate people of all ages.

ARTIST ELIGIBILITY

Eligible applicants must be artists aged 18 and over, with at least 1 - 3 years of experience painting murals, crosswalks, or other public artworks (e.g., bike racks, utility boxes, etc.).

Artists may bring volunteer(s) or partner with a local school or organization to help with the installation. Applicants must be legal to work in the United States.

LOCATIONS

This project will add a mural to an exterior retaining wall adjacent to the Underpass and a pedestrian crosswalk, which is a heavily traveled locations in the city and will build on Fairburn’s continuing effort to increase public art; located at 27 SE Broad Street, Fairburn, Georgia 30213.

DESIGN

The proposed artwork must:

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• Be an original artwork created by the artist.

• Appropriate for the public and cannot include profanity, nudity, gang symbols, political or religious content, advertisements of any kind, nor anything that may be deemed inappropriate or offensive.

• Be monochromatic or color.

• Be scaled to cover the length and width of the crosswalk.

• Use an exterior, acrylic latex-based paint followed by a sealant with a non-skid/slip-resistant additive. No oil-based paint will be allowed. A final coat of grip paint is required.

*(See Exhibit A for additional design details.)

1. Invitation to Propose

The City of Fairburn (“City”) is soliciting proposals from qualified artists, artist-led teams, or creative placemaking consultants to design, coordinate, fabricate, and install a cohesive public art activation for the Historic 1917 Underpass and Entry Gateway area within Downtown Fairburn.

This project will transform the underpass into a welcoming, safe, and culturally significant gateway through the installation of monuments, interpretive elements, site furnishings, and a mural along the retaining wall, complemented by robust public engagement activities.

2. Project Background

The project is funded in part through a National Endowment for the Arts (NEA) Creative Placemaking award and advances the City’s Comprehensive Plan, Economic Development Strategy, and Creative Placemaking goals.

The underpass serves as a critical pedestrian and vehicular connection into Downtown Fairburn and is historically associated with the 1917 rail and transportation era. The City seeks to reimagine this space as a visible symbol of identity, heritage, and community pride.

3. Project Goals

- Proposals should address the following goals:

• Activate the underpass as a gateway and destination, not merely a pass-through

• Celebrate Fairburn’s history, culture, and future vision

• Enhance pedestrian safety, comfort, and aesthetics

• Foster community ownership through inclusive engagement

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• Deliver durable, site-appropriate public art and amenities

4. Scope of Work (Summary)

The selected proposer shall provide full project coordination including design, fabrication, installation, and community engagement.

5. Community Engagement The project shall include two (2) public input meetings and one (1) artist talk at the culmination of the project.

6. Property & Installation Restrictions No artwork shall be attached to the existing CSX pedestrian bridge. All installations must occur within City-owned property and approved rights-of-way only.

7. Budget The total project budget shall not exceed available NEA-supported funding.

Proposals must include an itemized budget.

The project total should include completion of the mural and creative crosswalk.

This budget should cover the design and production of the artwork as well as all supplies, materials, insurance, and transportation to and from the work site.

• Awarded artists will be required to carry $1M Liability Insurance for the duration of the project.

• Detailed Budget:

• Mural Project Location Total Budget Wall Design & Installation (Underpass interior) Recreational Underpass (2) Crosswalk Mural Pedestrian Crosswalk located at E. Campbellton Street and SE Broad Street

• All payments are made in partial installments, with the first for materials, installation, and labor; the second (and in most cases, final) is upon completion.

• Payments are issued in installments as listed below: 80/20 with the first being an initial payment to cover project costs, and the second and final installment paid within 30 days of successful project completion.

8. Submission Requirements Proposals must include qualifications, work samples, conceptual approach, engagement plan, schedule, and budget. Proposals must include:

1. Letter of Interest

2. Project approach and conceptual narrative

3. Preliminary design concepts or visual references

4. Community engagement plan

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5. Project schedule

6. Itemized budget

7. Qualifications and relevant experience

8. Work samples (3–5 examples)

9. Professional references (minimum two)

9. Evaluation Criteria Proposals will be evaluated based on artistic merit, feasibility, experience, and responsiveness to project goals, in the following areas:

• Artistic merit and creativity

• Experience with public art and community engagement

• Feasibility and clarity of approach

• Responsiveness to project goals and site constraints

• Budget realism and schedule

Proposals will be reviewed by the City of Fairburn staff and the Art Advisory Council.

Each proposal submitted will be evaluated on the following criteria: Artist experience:

• Does the artist exhibit excellence as demonstrated by past work and shown in submitted materials?

• Does the artist have at least 1-3 years of experience painting murals, crosswalks, or other public artworks? Concept:

• Is the artwork unique and original to the proposing artist?

• Is the design visually and conceptually stimulating? Artistic Merit/Quality

• Do the other examples of work submitted to support the artistic merit/quality of the proposal?

• How will the design interact with its viewers? Is the subject matter or design relevant and appropriate for this audience? Feasibility

• Is the proposed budget reasonable?

• Does the artist have the experience to execute the proposal?

TERMS AND CONDITIONS

By submitting a proposal, the Artist(s) is accepting the following Terms and Conditions, and these terms and conditions shall form the basis of any contract awarded as a result of the publication of this Open Call for Artist:

1. The Artist(s) shall hold harmless the City of Fairburn against any claims, judgments, or liabilities to which they may be subject as a result of any acts or omissions associated with, arising from, or relating to the submission by Artist(s) of a proposal in response to this Open Call for Artist(s) or the performance, installation, or creation of any art or performance arising from the issuance of this open call;

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2. The Artist(s) agrees that its status shall be that of an independent contractor, and neither it nor any of its employees or subcontractors is or shall be an agent, servant, or employee of the City of Fairburn;

3. The Artist(s) agrees that the City of Fairburn shall be permitted to use and reproduce images, videos, and where applicable, recordings, of the selected projects for promotional purposes; and that the Artist(s) will sign any document necessary to reflect such permission for use and reproduction;

4. All proposal submissions become the property of the City of Fairburn;

5. The crosswalk art is expected to have a lifespan of approximately 3-5 years without the need for major maintenance until after that time.

maintain the art or employ other options to address the artwork status at the time such decisions are necessary; and

6. A Federal Work Authorization user identification number included within Form W-9 for taxpayer identification number and certification shall be required, along with a S.A.V.E. affidavit and other required documents.

All terms and conditions will be stipulated in the scope of work to be signed by the selected artist or artist team.

10. Contact Information Sonya Johnson, Procurement Specialist 314 NW Broad Street Fairburn, GA 30213 770-964-2244

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EXHIBIT A

Scope of Services

The Consultant/Artist shall provide all labor, materials, coordination, and professional services necessary to successfully design and deliver the Underpass Gateway Activation & Public Art Project, including the creation of a mural for installation at the 1917 Pedestrian Underpass.

The mural shall measure approximately 7 feet in height by 140 feet in length and shall depict a historically inspired representation of Fairburn’s downtown, incorporating transportation heritage and community-focused elements with a welcoming aesthetic. The design should reflect the character, history, and identity of the downtown area while enhancing the visual experience of the underpass gateway.

The mural design shall be developed in coordination with the City and shall be consistent with the preferred design style illustrated in the Project Site reference images.

Services shall include:

1. Creative direction and concept development

2. Design and fabrication of gateway monuments, mural, and site furnishings

3. Installation within City-owned property and right-of-way only

4. Facilitation of two (2) public input meetings

5. Delivery of one (1) public artist talk upon project completion

6. Coordination with City staff and compliance with all applicable regulations

Proposal Requirements Artist submission must include the following materials:

• 1 Color sketch of proposed design

• Budget

• Timeline

• Title of the Artwork

• Official Artist Statement. This is about work, not the person. The artist statement should include a few sentences summarizing the artist’s submission and artistic practice and approach. It is usually written in the third person. This will be used for signage, social media, and promotional purposes.

• A one-sentence summary describing the proposed work.

• Contact information for all people involved in the creation, including name, address, telephone, and email address.

• Biographical information for the principal artist(s)

• A written narrative describing the design. What is the work and what does it mean? (NOT TO EXCEED 250 WORDS).

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• Professional Resume (two pages maximum). Two Professional References who can speak to an artist’s ability to meet deadlines, work with the community, and create innovative work. Please include name, organization, phone number, and email address.

• 2-3 images of previous work (JPEG or PDF) or related projects of recent artworks (not to exceed 1024 x 768 pixels at a minimum of 150 dpi), accompanied by an image list with a description of each work sample.

• Sketch/rendering, showing scale, dimensions, and elevation of the crosswalk design(s)

• Link to Instagram or other online portfolios of work

• Budget detail showing how much is being requested, how the budget will be used, source for materials, and artist's fee.

PROJECT SITE

EXHIBIT A Scope of Services