Scope_of_Work.pdf

Scope of Work

Utilities Administration Building (UAB) Floating Photovoltaic (PV) Array

PROJECT DESCRIPTION

The County plans to select one Design-Builder under this solicitation to perform engineering, permitting, and construction services for the Utilities Administration Building (UAB) Floating PV Array. The project goal is to maximize renewable energy generation capacity within the available pond area while maintaining the pond’s stormwater management function and complying with all applicable regulatory requirements. Power generated by this system will directly power the County’s Administration Building.

This project supports the County’s broader sustainability and energy management objectives, showcasing innovative renewable energy applications.

SCOPE OF SERVICES

The selected Design-Builder shall provide all services necessary to deliver a fully operational floating solar PV system. Services include project management, engineering, permitting, procurement, construction, testing, commissioning, and interconnection.

The Design-Builder is responsible for the complete design-build delivery of the system and shall ensure compliance with all applicable codes, standards, and permit conditions. Design-Builder acts as Project Manager as point of contact, providing all on-site project management and coordination with Owner.

Services that may be required for this project are outlined in the following paragraphs.

1.0 DESIGN AND ENGINEERING

A. Conduct workshops with OCU to further define project requirements.

B. Conduct all applicable site surveys, such as topographic, bathymetric, geological, and utility location surveys.

C. Develop a final design that optimizes system capacity and efficiency based on the preliminary specifications provided.

D. Prepare structural and electrical engineering designs, including:

i) Floating platform layout and buoyancy design

ii) Anchoring and mooring systems engineered for site-specific hydrological and wind conditions

iii) Electrical layout from PV modules including combiner boxes, conduit, panelboards, conductors, inverters, generator disconnect, tap box, and interconnection. Provide 2 spare conduits from panelboard to disconnect.

iv) Perform energy production modeling

v) Final design should be based on technical criteria outlined in attached specifications and drawings.

E. Submit stamped final design drawings and specifications prepared by a Professional

Engineer licensed in the state of Florida.

2.0 PERMITTING AND APPROVALS

A. Obtain all required local, state, and federal permits and approvals as required, including environmental, electrical, and stormwater-related permits.

B. Coordinate with the Authority Having Jurisdiction (AHJ) and local utility (Duke Energy) to secure all necessary approvals and interconnection agreements.

C. Prepare, submit, and track all permitting documentation on behalf of the Owner.

3.0 PROCUREMENT AND CONSTRUCTION

A. Procure all materials, equipment, and components in accordance with approved design documents. Refer to technical specifications attached to this solicitation for further details.

B. Perform all required site preparation, including staging and erosion control.

C. Install the floating PV system, including floats, modules, inverters, mooring, and anchoring systems. Canopy over inverters shall be provided.

D. Install all electrical interconnections as outlined in attached drawings and specifications E. Provide and install data acquisition system for inverter monitoring F. Provide and install datalogger and weather station.

G. Construct any necessary shore-based infrastructure, including control enclosures, inverter pads, fencing, or access improvements.

H. Maintain a comprehensive safety and quality control program throughout construction.

4.0 TESTING, COMMISSIONING, AND INTERCONNECTION

A. Perform pre-commissioning inspections and system testing to confirm compliance with design and manufacturer requirements.

B. Coordinate with the local utility to complete interconnection and energization.

C. Conduct final commissioning tests to verify operational performance.

D. Provide as-built drawings, test and inspection reports, O&M manuals, and warranty documentation.

E. Warranty coverage shall include:

a. 10-year floats and anchors

b. 25-year PV module performance guarantee

c. 5-year guarantee on inverters

d. 1-yr workmanship warranty

5.0 DELIVERABLES

The Design-Builder shall provide, at minimum:

A. Final stamped design drawings and specifications B. Permit applications and approvals C. Construction schedule and progress reports D. Commissioning and testing documentation E. System performance modeling and as-built documentation F. Operations and maintenance manuals G. Warranty certificates for all major system components

6.0 PERFORMANCE REQUIREMENTS

A. The system should be designed to maximize solar capacity within the available pond surface while maintaining pond function and safety.

B. The system shall meet requirements as outlined in technical specifications and drawings.

7.0 PROJECT SCHEDULE AND MILESTONES

The Design-Builder shall propose a detailed project schedule with key milestones. At minimum, the following milestones shall be addressed:

Notice to Proceed – Anticipated May 1, 2025

30% Design Submittal

60% Design Submittal

Final Design & Permit Submittal

Construction Start

Substantial Completion 330 days of NTP

Final Completion 365 days of NTP

8.0 OWNER RESPONSIBILITIES

The Owner will:

A. Provide site access and coordinate any required internal permissions.

B. Provide existing site drawings, utility data, and as-built documentation as available.

C. Review and provide timely feedback on design submittals, schedule updates, and permit documents.

D. Facilitate coordination with internal departments and the local utility where appropriate.

E. Provide utility billing and electrical load data necessary for interconnection and performance modeling.

F. Conduct final acceptance of the system following successful commissioning and verification of deliverables.

9.0 COORDINATION AND MEETINGS

The Design-Builder shall:

A. Attend all project meetings, including kickoff, design reviews, and construction progress updates.

B. Provide monthly progress reports summarizing key activities, milestones, risks, and schedule status.

C. Maintain open communication with Owner representatives to minimize operational disruptions.