Scope of Work.pdf

A - Solicitation/Contract Form The contractor shall provide all materials, labor, equipment, tools, transportation, supervision, expertise, and other incidentals necessary, except as otherwise provided, to successfully perform janitorial services on National Forest lands as further described in Section C for each location.

This request for proposal will result in a performance-based contract for a base period of performance from the date of award through December 31, 2022 plus two (2) one-year option periods. Submission of an offer for the base contract period constitutes an offer to perform in the option period(s), if exercised.

There is no guarantee that any options will be exercised. The government anticipates making award to one or two offerors as a result of this solicitation. This project is set-aside 100% for small businesses.

Contractor may submit an offer for one or both locations.

B - Description/Specifications PERFORMANCE WORK STATEMENT FOR JANITORIAL SERVICES COLD SPRINGS RANGER DISTRICT OFFICE

IN BOONEVILLE, ARKANSAS.

Part 1. GENERAL INFORMATION

1.1 SCOPE OF WORK. The Contractor shall clean and maintain Cold Springs Ranger District Office.

1.2 PHYSICAL SECURITY. The Contractor shall be responsible for safeguarding all government property provided for Contractor use. At the end of each workday, all government facilities, equipment, and materials shall be secured. The Contractor shall not disturb items left on desks, file cabinets or tables.

The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys.

1.3 HOURS OF OPERATION. The Contractor shall perform the services required under this contract during the period from 5:00 p.m. Friday to 5:00 p.m. Sunday. Duration of contract will be from January 1 through December 31. Emergencies or Special Events: will be handled on a case-by-case basis. Additional work maybe negotiated and agreed upon by the Forest Service and the Contractor.

1.4 CONSERVATION OF UTILITIES. The Contractor shall operate under conditions that prevent the waste of utilities to include: Contractor shall not adjust mechanical equipment controls for heating and ventilation systems. Water faucets or valves shall be turned off when not in use.

1.5 PUBLIC CONTACT. The contractor shall not open office to the public.

Part 2. GOVERNMENT FURNISHED PROPERTY.

The Forest Service shall provide air filters, air fresheners, toilet paper, paper towels, hand soap, and trash bags. Area where supplies are kept will be neat and orderly. A set of keys will be issued to Contractor to access buildings and storage spaces. The Contractor will return these keys upon termination of the contract.

Part 3 SPECIFIC TASKS.

WASTE BASKETS AND TRASH CANS. Contractor will weekly collect trash and replace bags from two

(2) restroom receptacles, receptacle located in conference room. Trash will also be collected from receptacles located in each office, eleven (11) and the receptacle located outside north of the district office parking lot near the fence. Cigarette butts will be removed from receptacle outside of office. Trash will be removed from premises and disposed of in a proper manner.

Standard. After servicing, all waste baskets and trash cans will be empty and clean with a clean liner, free of trash, garbage, or other residue.

3.1 RESTROOMS. Weekly clean and sanitize commodes and sinks, polish chrome fixture, clean mirrors. Refill toilet paper, air freshener and paper towels as needed.

Standard. After servicing, restrooms will be clean and sanitary with clear mirrors, shiny fixtures, no odors, no dirt or dust or other residue on floors or fixtures. Lights should be fully functional.

3.2 FLOORS. Sweep and mop tile floors, vacuum carpeted floors, and sweep sidewalks outside of building weekly.

Standard. Floors will be cleaned so there is no evidence of mud, dirt, etc.

3.3 WINDOWS, GLASS, WALLS, AIR FILTERS. Clean windows inside and out with appropriate cleaner quarterly. Clean walls with appropriate cleaner quarterly. District Office – depending on type of air filter - clean two (2) with water weekly or replace two (2) monthly, Standard. Clear, clean windows with no spots, smears, smudges, or other impediments to vision or light.

Clean walls where there are no smudges or dust. Filters should be free of dirt and dust.

3.4 FIXTURES. Weekly clean water fountains, display cases, desks, file cabinets and bookcases with appropriate cleanser. Once a month, dust windowsills, baseboards, and light fixtures, change light bulbs as needed.

Standard. Clean fixtures so there is no noticeable dirt, dust, or other residue. All lights should be fully functional.

3.5 GUTTERS, OUTSIDE LIGHTS. Gutters on outside office shall be checked monthly and cleaned as needed. Light bulbs shall be replaced in outside lights as needed.

Standard. Clean gutters so there is no debris, dirt or other residue left inside and they function properly.

Outside lights should all be functional.

Part 4. GOVERNMENT QUALITY ASSURANCE PLAN.

Contractor performance will be monitored to determine if it meets the contract standards by utilizing checklist on attachment 1. For service that meets the performance requirements, the Contractor shall be paid by the schedule of items. Contractor will be notified of the unacceptable service and given the opportunity to correct if feasible.

If a service fails to meet the performance requirement (Standard) the Government will calculate payment as follows: The portion of that service that is unacceptable is multiplied by the value of that service. The number of unacceptable performances is then determined, and their value is deducted from the unit price.

EXAMPLE: Floors = 30% of 70%

TASK PERCENT

OF TASK

PERCENT

OF TOTAL JOB

1.RESTROOMS

70%

1.a. Commodes 10% 1.b Sinks 10% 1.c Fixtures and Mirrors 10% 1.d Replace paper goods 10% 1.e Clean floors 30% 1.f Waste baskets 10% 1.g Windows and Glass 10% 1.h Fixtures 10%

2.SURROUNDING AREAS

20% 2.a Waste Receptacles 80%

2.b Desks, display cases, bookcases

20%

3.GUTTERS, OUTSIDE LIGHTS 10%

If Contractor continually fails to meet performance requirements, the contract will be terminated

Part -5 BIDS AND PAYMENTS This will be a base year plus 2 option years. Bids will need to be made with option years in mind. Once contract is awarded changes cannot be made to bid price. No tax or social security deductions are taken from payment. You will need to take this into account when calculating your bid. References may be requested and contacted.

C - Description/Specifications PERFORMANCE WORK STATEMENT FOR JANITORIAL SERVICES POTEAU RANGER DISTRICT OFFICE, POTEAU EAST OFFICE AND POTEAU WORK CENTER WAREHOUSE RESTROOM IN WALDRON, ARKANSAS.

Part 1. GENERAL INFORMATION

1.1 SCOPE OF WORK. The Contractor shall clean and maintain Poteau Ranger District Office, Poteau East Office and Poteau Ranger District Work Center Warehouse restroom.

1.2 PHYSICAL SECURITY. The Contractor shall be responsible for safeguarding all government property provided for Contractor use. At the end of each workday, all government facilities, equipment, and materials shall be secured. The Contractor shall not disturb items left on desks, file cabinets or tables.

The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys.

1.3 HOURS OF OPERATION. The Contractor shall perform the services required under this contract during the period of time from 5:00 p.m. Friday to 5:00 p.m. Sunday. Duration of contract will be from January 1 through December 31.

Emergencies or Special Events: will be handled on a case-by-case basis. Additional work may be negotiated and agreed upon by the Forest Service and the contractor.

1.4 CONSERVATION OF UTILITIES. The contractor shall operate under conditions that prevent the waste of utilities to include:

Contractor shall not adjust mechanical equipment controls for heating and ventilation systems.

Water faucets or valves shall be turned off when not in use.

1.5 PUBLIC CONTACT. The Contractor shall not open offices or warehouse building to the public.

Part 2. GOVERNMENT FURNISHED PROPERTY.

The Forest Service shall provide air filters, air fresheners, toilet paper, paper towels, hand soap, and trash bags. Area where supplies are kept will be neat and orderly. A set of keys will be issued to Contractor to access buildings and storage spaces. The Contractor will return these keys upon termination of the contract. All other supplies needed shall be supplied by the Contractor.

Part 3 SPECIFIC TASKS

3.1 WASTE BASKETS AND TRASH CANS. Contractor will weekly collect trash and replace bags from four (4) restroom receptacles, two (2) receptacles located in conference room. Trash will also be collected from receptacles located in each office, twenty (20) and the receptacle located outside north of the district office parking lot near the fence. Trash will also be collected from receptacles at the Poteau East Office (4). Cigarette butts will be removed from receptacle outside of office. Trash will be removed from premises and disposed of in a proper manner.

Standard. After servicing, all waste baskets and trash cans will be empty and clean with a clean liner, free of trash, garbage, or other residue.

3.2 RESTROOMS. District Office and Poteau East Office -Weekly clean and sanitize commodes and sinks, polish chrome fixture, clean mirrors. Refill toilet paper, air freshener and paper towels as needed.

Work Center warehouse restroom – Twice a month clean and sanitize commode and sink, polish chrome fixture, clean mirror. Refill toilet paper, air freshener and paper towels as needed. Dust light fixtures monthly and change light bulbs as needed.

Standard. After servicing, restrooms will be clean and sanitary with clear mirrors, shiny fixtures, no odors, no dirt or dust or other residue on floors or fixtures. Lights should be fully functional.

3.3 FLOORS. District Office and Poteau East Office - Sweep and mop tile floors, vacuum carpeted floors and sweep sidewalks outside of building weekly. Work center warehouse restroom – sweep and mop twice a month.

Standard. Floors will be cleaned so there is no evidence of mud, dirt, etc.

3.4 WINDOWS, GLASS, WALLS, AIR FILTERS. District Office and Poteau East Office -Clean windows inside and out with appropriate cleaner quarterly. Clean walls with appropriate cleaner quarterly.

District Office – depending on type of air filter - clean two (2) with water weekly or replace two (2) monthly, Standard. Clear, clean windows with no spots, smears, smudges, or other impediments to vision or light. Clean walls where there are no smudges or dust. Filters should be free of dirt and dust.

3.5 FIXTURES. District Office and Poteau East Office - Weekly clean water fountains, display cases, desks, file cabinets and bookcases with appropriate cleanser. Once a month, dust windowsills, baseboards, and light fixtures, change light bulbs as needed.

Standard. Clean fixtures so there is no noticeable dirt, dust, or other residue. All lights should be fully functional.

3.6 GUTTERS, OUTSIDE LIGHTS. Gutters on outside of Poteau Ranger District Office shall be checked monthly and cleaned as needed. Light bulbs shall be replaced in outside lights at the Poteau Ranger District Office (3 entry lights, flag light and front porch lights), the Poteau East Office (back porch light) as needed.

Standard. Clean gutters so there is no debris, dirt or other residue left inside and they function properly.

Outside lights should all be functional.

3.7 BREAKROOM. District Office- Weekly clean tables, sink, counters. Refill paper towels as needed.

Standard. After serving, breakroom will be clean and sanitary.

Part 4. GOVERNMENT QUALITY ASSURANCE PLAN.

Contractor performance will be monitored to determine if it meets the contract standards. For service that meets the performance requirements, the contractor shall be paid the unit price.

Contractor will be notified of the unacceptable service and given the opportunity to correct if feasible. If a service fails to meet the performance requirement (Standard) the Government will calculate payment as follows: The contract payment per unit for all services is multiplied by the percentage for specific service to determine the value of that service. The portion of that service that is unacceptable is multiplied by the value of that service. The number of unacceptable performances is then determined, and their value is deducted from the monthly payment.

EXAMPLE: Floors = 30% of 70% If Contractor continually fails to meet performance requirements, the contract will be terminated

TASK PERCENT

OF TASK

PERCENT

OF TOTAL JOB

1.RESTROOMS

70%

1.a. Commodes 10% 1.b Sinks 10% 1.c Fixtures and Mirrors 10% 1.d Replace paper goods 10% 1.e Clean floors 30% 1.f Waste baskets 10% 1.g Windows and Glass 10% 1.h Fixtures 10%

2.SURROUNDING AREAS

20% 2.a Waste Receptacles 80% 2.b Desks, display cases, bookcases

20%

3.GUTTERS, OUTSIDE LIGHTS 10%

Part 5 BIDS AND PAYMENTS This will be a base year plus 2 option years. Bids will need to be made with option years in mind. Once contract is awarded changes cannot be made to bid price. No tax or social security deductions are taken from payment. You will need to take this into account when calculating your bid. References may be requested and contacted.

D - Packaging and Marking

E - Inspection and Acceptance 52.246-1 Contractor Inspection Requirements. (APR 1984) The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers' parts. This clause takes precedence over any Government inspection and testing required in the contract's specifications, except for specialized inspections or tests specified to be performed solely by the Government. (End of clause)

Attachment 1 Cleaning Schedule

(Poteau Ranger District Office)

****Initial the items below upon completion Weekly: Waste Basket/Trash Cans, (Cigarette Butt Removal (Receptacle outside of office), Floors (Tile floors, carpets, sidewalks), Fixtures (Water fountains, display cases, desks, file cabinets & bookcases), Restrooms (Commodes, sinks, fixtures & mirrors), Air Filters (Depending on type of air filter – clean (2) with water or replace two (2) monthly) Quarterly: Windows & Walls Once a Month: Windowsills, Baseboards, Light Fixtures, Light Bulbs (Change as Needed), Gutters (Clean so there is no debris, dirt or other residue left inside & they function properly), Outside Lights (flag light & front porch lights) Area/Item Friday Saturday Sunday Weekly Quarterly Monthly Initials/Date Waste Basket (Cleaned), Trash Cans (Trash Removal)

(2) Conference Room, Each Office (20), Printer/Copier (2), File room (1)

Cigarette Butt Removal

Restrooms

Waste Basket (Cleaned), Trash Cans (Trash Removal)

(4) Restrooms

Clean Mirrors (4) Restrooms

Commodes (Clean & Sanitize) (4) Restrooms

Sinks (Clean & Sanitize) (4) Restrooms

Polish Chrome Fixtures (4) Restrooms

Refill Toilet Paper, Air Freshener, Paper Towels (As Needed) (4) Restrooms

Floors

Tile Floors (Sweep & Mop)

Carpeted Floors

Sidewalks

Windows, Glass, Walls, Air Filters

Windows (Inside/Out)

Walls

Fixtures

Water Fountain

Display Cases

Desks

File Cabinets

Bookcases

Gutters/Outside Lights

Light Fixtures (Change as Needed)

Gutters (Cleaned as Needed)

(Poteau East Office)

****Initial the items below upon completion Weekly: Waste Basket/Trash Cans, (Cigarette Butt Removal (Receptacle outside of office), Floors (Tile floors, carpets, sidewalks), Fixtures (Water fountains, display cases, desks, file cabinets & bookcases), Restrooms (Commodes, sinks, fixtures & mirrors), Air Filters (Depending on type of air filter – clean (2) with water or replace two (2) monthly) Quarterly: Windows & Walls Once a Month: Windowsills, Baseboards, Light Fixtures, Light Fixtures, Light Bulbs (Change as Needed), Gutters, Outside Light (Back Porch Light, Flag Light) Area/Item Friday Saturday Sunday Weekly Quarterly Monthly Initials/Date Waste Basket (Cleaned), Trash Cans (Trash Removed) (4)

Waste Basket (Cleaned), Trash Cans (Trash Removed)

Commodes (Clean & Sanitize)

Sinks (Clean & Sanitize)

Polish Chrome Fixtures

Clean mirrors needed)

Vacuum Carpeted Floors

Sweep Sidewalks

Windows, Glass, Walls, Air Filters

Windows (Inside/Out)

Clean Walls

Clean with Water (weekly)/Replace Air Filter (monthly) Depending on type of air filter

Clean Water Fountain

Clean Display Cases

Clean Desks

Clean File Cabinets

Clean Bookcases

Dust Windowsills

Dust Baseboards

Dust Light Fixtures

Change Light bulbs (as needed)

Gutters/Outside Lights

Clean/Change Light Fixtures Back Porch (As Needed)

Gutters (Cleaned as Needed)

(Work Center)

****Initial the items below upon completion Once a Month Twice a Month: Commode, Sink, Chrome Fixtures, Clean Mirror, Dust Light Fixtures, Light Bulbs (Change as Needed) Area/Item Friday Saturday Sunday Weekly Bi-Weekly Monthly Initials/Date Restrooms

Waste Basket (Cleaned), Trash Cans (Trash Removed)

Commodes (Clean & Sanitize)

Sink (Clean & Sanitize)

Polish Chrome Fixtures

Clean Mirror

Needed)

Dust Light Fixtures

Change Light Bulbs (as needed)

Restroom Floors (Sweep & Mop)

(Cold Springs Ranger District Office)

****Initial the items below upon completion Weekly: Waste Basket/Trash Cans, (Cigarette Butt Removal (Receptacle outside of office), Floors (Tile floors, carpets, sidewalks), Fixtures (Water fountains, display cases, desks, file cabinets & bookcases), Restrooms (Commodes, sinks, fixtures & mirrors), Air Filters (Depending on type of air filter – clean (2) with water or replace two (2) monthly) Quarterly: Windows & Walls Once a Month: Windowsills, Baseboards, Light Fixtures, Light Bulbs (Change as Needed), Gutters (Clean so there is no debris, dirt or other residue left inside & they function properly), Outside Lights (flag light & front porch lights) Area/Item Friday Saturday Sunday Weekly Quarterly Monthly Initials/Date Waste Baskets and Trash Cans

Restrooms (2), Conference Room (1), Each Office (11), Receptacle located outside north of the district office parking lot near fence

Cigarette Butt Removal

Commodes (Clean & Sanitize)

Sinks (Clean & Sanitize)

Clean Mirrors

Polish Chrome Fixtures

Refill Toilet Paper, Air Freshener, Paper Towels (as needed)

Vacuum Carpeted Floors

Sweep Sidewalks Outside of Building

Windows, Glass, Walls, Air Filters

Clean Windows (Inside/Out)

Change filter monthly/ clean with water weekly (Depending on type of air filter)

Clean Walls

Clean Water Fountain

Clean Display Cases

Clean Desks

Clean File Cabinets

Clean Bookcases

Dust windowsills

Dust/clean baseboards

Dust/Clean light fixtures

Change Light Bulbs (as needed)

Gutters/Outside Lights

Light Fixtures (Change and Clean as Needed)

Gutters (Cleaned)