Scope of Work.pdf

USCG Sector Columbia River Pier Repair

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BASE SCOPE OF WORK: Provide all labor, materials, equipment, tools, transportation, supervision, field verification, and test services necessary to replace up to 1000 board feet of 6” X 8” Douglas Fir splash treated No.1 or better deck timbers. Repair area will be outlined prior to start of work onsite, approx. 30’X14’ area of failed deck timbers. 4x8 Timbers will be furnished in 20ft Lengths and Field Cut for proper 4ft Lap Splices with adjacent timber deck stringers. 10” Long Galv Spiral Shank Spikes for installation.

A. Contractor shall field verify all supporting frame infrastructure is in serviceable condition upon board removal. Contractor shall check for any interferences hanging/attached to pier underneath boards subject to removal.

B. Demolition Work: remove and properly dispose of rotten Douglas Fir deck timbers.

Remove or cut flush old 10 inch deck nails. Contractor will take into consideration on removal pattern to allow for e icient replacement of new board material to conserve board feet used while replacing material in prescribed repair zone on the pier.

C. Install new splash treated 4x8 timbers with new 10” galvanized spiral shank nails. With proper 4ft overlap

D. Include all labor and equipment required to remove and dispose existing damaged timber decking and to install new timber decking. Include all hazmat and containment materials needed to prevent contamination into the Willamette River. Contractor acknowledges they are responsible for all environmental containment and penalties if any violations occur.

UNIT PRICE ITEMS: In the event that additional work is required, the additional work shall be done per the Contracting O icer’s authorization based on the unit price identified in the Solicitation. The unit price shall include all demolition, disposal, labor, testing service, tools, and materials required for a complete unit of work.

LOCATION: Project site is located at 6767 N Basin AVE. Portland OR 97217

CONTRACTOR SECURITY REQUIREMENTS: The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting O icer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities. Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United

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States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards.

Anyone requiring access to a military facility under this contract, to include subcontractors, who holds a driver's license from any state without approved licenses will be required to provide identification other than that driver's license to gain access.

Government IDs annotated with “Federal Limits Apply” will not be accepted for access purposes.

It is the responsibility of the Contractor to ensure that their personnel have federally acceptable personal photo identification and comply with any other requirements for base access.

Contractors shall provide the Contracting O icer's Technical Representative with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facilities normal operations. Notify the Contracting O icer and the site contact 3 business days in advance of any shutdowns. Perform all on-site work, including deliveries, between the hours of 7:00 AM and 4:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting O icer and the Unit Commanding O icer.

NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the Contracting O icer in writing five (5) business days in advance of the date he intends to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

RECYCLING AND DISPOSAL OF REFUSE: Refuse and excess or waste materials resulting from construction operations shall become the property of the Contractor and the Contractor shall recycle, reuse and/or salvage to the maximum extent feasible construction, demolition, and land clearing waste. Disposal shall be o Government property in accordance with federal, state, and local laws and regulations. A Construction Waste Management Plan shall be submitted in accordance with Section 01 35 29.

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REGIONAL MATERIALS: The contractor shall make all attempts to maximize the procurement of materials within a 250-mile radius of the project site.

SAFETY: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and California Code of Regulations, Title 8, Div. 1, Ch 4, Subchapter 4 Construction Safety Orders. When the standards di er, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents. An Accident Prevention Plan shall be submitted in accordance with Section 01 35 29, paragraph 1.07.

PROTECTED WORK ENVIRONMENT: The contractor shall maintain a safe and healthy work environment for employees, subcontractors, suppliers and occupants in the areas where work is performed. Contractor shall not allow introduction into the work areas or the air surrounding the work areas any chemical or biological contaminants whether or not visible or detectable by sight or smell that are known to cause or increase the potential for harm to personal health. Contractor shall prohibit anyone from entering the work area who has been exposed to or has contracted a communicable disease which can be passed through physical contact or air borne particulates. Contractor shall comply with all federal, state and local health agency instructions for responses to known threats to personal health. Smoking or vaping shall only be permitted in areas specifically designated by the Station Commander.

CONSTRUCTION INSPECTION REQUIREMENTS: Construction inspection is the responsibility of the contractor. This responsibility, established by FAR 52.246-12, requires that the contractor maintain an adequate inspection system and perform such inspection as will ensure that the work performed under the contract conforms to contract requirements. The contractor shall maintain inspection and test records and make them available to the Contracting O icer. The government reserves the right to inspect and test any phase of the work at all reasonable times without relieving the contractor of any responsibility for contract compliance.

TEMPORARY FACILITIES:

A. STORAGE: The location for exterior stock piling of materials is shown on the drawing. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

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B. SANITARY FACILITIES: There are no toilet facilities available for Contractor use at the job site. The Contractor shall provide his own facilities, including hand washing facilities, in accordance with 29 CFR 1926, Subpart D, paragraph 1926.51 (c)(1) and (f)(1).

C. WATER AND ELECTRICITY: Water and 120V electricity are available at no cost to the Contractor. Cost of these utility connections and disconnections shall be the responsibility of the Contractor.

Personnel using extension cords to bring power from another location to construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCI), even if connecting to building wiring.

D. TELEPHONE: No telephone service is available for contractor use.

EXISTING UTILITIES: Utility locations shown are approximate. The Contractor shall field verify all utility locations. This shall include but not be limited to the use of sonic, electronic or magnetic detection devices, by noting pull box and utility box locations at the surface, and by potholing. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

Electronic Submission of Payment Requests All invoices from the Contractor shall be submitted electronically IAW FAR 52.232.33, Payment by Electronic Funds Transfer-System for Award Management. “Electronic submission of Invoices is mandatory”

1. The Contractor shall submit a monthly invoice for services via the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a government-wide, secure web-based payment information service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Bureau of the Fiscal Service. It requires enrollment if you are not yet enrolled.

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov if your entity is not already enrolled in

IPP:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains an

IPP password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Training materials that address all IPP capabilities are available on the IPP website after login and https://www.ipp.gov/vendors/training-vendors.

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Once registered to use IPP, your company may submit payment requests, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information:

Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am

- 6:00 pm ET

2. The Contractor shall attach a single PDF file no larger than 3MB as the official invoice.

3. Supporting documentation must be combined in a single PDF file or submitted to your contracting office separately via email. Supporting documentation must not exceed 999 pages.

4. A proper invoice shall have the following information clearly indicated on each invoice: (i) Name and address of the Contractor; (ii) Invoice date and number (the Contractor is encouraged to date invoices as close as possible to the date of the mailing transmission); (iii) Contract number, contract line item number and, if applicable the order number; (iv) Description, quantity, unit of measure, unit price, and extended price of the items delivered or services performed; (v) terms of any discount for prompt payment offered; (vi) Name and address of official to whom payment is sent; (vii) Name, title, and phone number of person to be notified in the event of a defective invoice; (viii) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice; (ix) Electronic funds transfer (EFT) banking information; (x) UEI number recorded on every invoice submitted.

5. If you have difficulties sending your invoice, contact the Finance Center’s Customer Service Team at (757) 523-6940.

6. A copy of the Invoice and Supporting documentation shall also be e-mailed to the assigned contract specialist, COR, and LOG-94 invoice support personnel prior to or immediately after submitting your invoice to the IPP system as described above.

Failure to do this may result in the delay of payment. These POCs will be given at time of award.