Scope_of_Work.docx

IFB No.: 7484 Refuse containers, compactors, and related products Scope of Work for Services

APPENDIX “A”

Scope of Work

1. Scope of Work Contractor shall provide all labor, materials, supervision, tools, equipment, and vehicles necessary for to furnish and deliver refuse containers, compactors and related products, for the Sanitation Department, per Attachment “A” Scope of Work, and Attachment “B” Specifications and Technical Requirements.

2. Term of Agreement The initial term of agreement will be for five years with one, two-year renewal period by mutual agreement of the parties.

3. Minimum Qualifications At a minimum, Contractor must meet the following qualifications:

a. Have been in the business of providing refuse containers, compactors, and related products for both commercial and residential applications as described herein for a minimum of 5 years.

b. Provide evidence of financial stability and viability to fulfill the commitments of this Agreement.

c. Have the ability to obtain the minimum insurance requirements set forth in this Agreement.

d. Own or have immediate access to the equipment required to provide services.

e. Be able to provide services without the use of subcontractors.

4. Contractor Responsibilities At a minimum, Contractor shall provide and meet the following responsibilities:

a. Contractor shall provide a single point of contact to administer the Agreement

b. Contractor shall maintain Minimum Qualifications as stated in bid for the term of Agreement.

5. City’s Responsibilities At a minimum, City shall provide and meet the following responsibilities:

a. City shall provide a single point of contact (Project Manager) to administer the Agreement.

b. City shall inspect all deliveries upon receipt.

6. Account Management

Contractor shall provide an Account Manager, who will be readily available during normal business hours to administer the Agreement. Contractor is responsible for notifying the City with any changes in account manager or contact information. Account Manager’s responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution.

6. Service Rendering Facility

a. City reserves the right to inspect the business location and any other business location the Contractor may operate prior to award of a contract and, upon reasonable notice to inspect the business location at any time during the term of this contract.

b. Contractor shall provide access to all testing, storage, operations, and other areas, as requested by the City's representatives.

c. City reserves the right to conduct an on-site inspection of any subcontractor facilities prior to award and during the term of Agreement.

d. Contractor and its subcontractors shall notify the city, in writing, within 30 days of any relocation of it servicing facility.

7. Summary of Total Service Charges and Fees

a. Contractor shall furnish the Procurement and Supply Management Department, when requested, a detailed summary of purchases, charges and fees in electronic spreadsheet format. The summary shall include an itemized description of products and services delivered and dollar amount and quantity of each. Failure to provide this information within seven (7) business days following the request may result in Contractor being found in default.

8. Non-Performance

a. If Contactor is found in non-performance per the Agreement requirements and responsibilities, and/or fails to satisfactorily remedy or cure non-performance, the Contract Administrator will file a vendor complaint report with the Procurement Department. The Procurement Department will notify the Contractor in writing. Contractor shall reply in writing within ten (10) business days with detailed corrective action to remedy the non-performance, including Completion Deadline date and time. Followup or callback work to correct such non-performance shall be solely at Contractor’s expense.

b. Contract Administrator shall conduct inspection immediately after Completion Deadline and advise the Procurement Department in writing regarding satisfactory resolution or of any remaining deficiencies.

c. If Contractor fails to remedy or cure deficiencies identified in a vendor complaint report by the Completion Deadline, the City may deduct the costs from payment of Contractor invoices to obtain service elsewhere.

d. In the event the Contractor consistently fails to perform per the Agreement requirements, the City may terminate agreement with cause and Contractor may be removed from the bidder’s list for up to a three-year period.

9. Remedy for Non-Performance

Contractor shall remedy, or cure to the City’s satisfaction within 10 business days of notification by the City, any non-performance to the specifications of this Agreement. Followup or callback work to correct such non-performance shall be solely at Contractor’s expense. Contractor agrees that in the event it fails to remedy or cure default within five business days of notice, City may deduct the costs from payment of Contractor invoices to obtain service elsewhere.

10. Limitation of Project Value

No single project, purchase or release against this Agreement shall exceed $49,999 without prior written consent by the Procurement Director or his designee.

11. Suspension of Service

a. The City may temporarily suspend services at specific sites throughout the term of the Agreement at its sole discretion. Sites may suspend service upon five (5) day advance written notification to the Contractor. Contractor shall deduct charges for the suspended site from its invoices, pro-rated per the current monthly cost, until service is resumed by written notification from the City. Contractor shall resume service within 72 hours of written notification.

12. Conditions for Acceptance

a. Upon completion of all the work and services required by the contract pursuant to the City’s satisfaction and at the City’s sole discretion, the City will approve the Work in accordance with the Terms set forth in the Agreement.

13. Ownership of Deliverables

a. Any production of the work (“Work”) developed by the Contractor pursuant to this agreement shall become the sole and exclusive property of the City of St. Petersburg upon acceptance and payment. Contractor shall transfer and assign to the City all rights, title and interest in and to the Work.

A-1 Rev (2/17) A-2 Rev (2/17)