Scope of Work-boiler maintenance.docx

Scope of Work

The purpose of this contract is to provide preventive and corrective maintenance of a boiler heating system for Armstrong County Main Shed at 504 South Water Street, Kittanning, PA.

The intended need for the service provided:

Preventive Maintenance – Shall mean the routine, customary, or regular course of procedure related to the care or upkeep of an existing Department facility or system. This may also include inspection services provided as part of a preventive maintenance program. Preventive maintenance is conducted to keep equipment working and/or extend the life of the equipment.

Corrective maintenance – Shall mean the maintenance, which is required when an item has failed or worn out, to bring it back to working order. This may also include those services necessary to partially restore, renew, or strengthen an existing Department facility or system following damage caused by use or normal wear and tear.

All work by the Contractor shall be by qualified and certified personnel capable of performing functions pertaining to lighting, wiring, replacement parts, and services.

The Contractor shall provide and perform all labor, materials approved by the Department, apparatus, tools superintendence, and services required for the completion of the work.

All work and material must be authorized by Department County Equipment Manager, or designated personnel, prior to performing services. Vendor must contact Department within 24 hours from receiving phone call for work that needs performed. Work will be performed during regular business hours of 8:00am – 5:00pm, Monday through Friday (excluding Holidays). Any hours worked in excess of eight (8) hours per day will be on call hours. On call hours are 5:00pm to 8:00am-Monday thru Friday, Saturday, Sunday and Holidays. Upon notification made to the contractor, a 24-hour response time is required.

Contractor shall complete a “Contractor’s Boiler Room Checklist of Maintenance Heating System” each time a maintenance visit is conducted. Contractor must perform the operations listed on the “Contractor’s Work Schedule of Maintenance.”

Maintenance visits shall be during the following time periods:

Initial visit: Between September 1 and September 15 of each contract year to turn heat on Final visit: Between May 1, and May 15 of each contract year to turn heat off.

Invoices must be itemized as per specifications.

The initial term for the Purchase Order created from this solicitation will be valid from July 1, 2020 through June 30, 2021. By mutual consent of both parties, the Purchase Order will be renewable for two (2) additional one-year periods. If renewed, the validity dates will be July 1, 2021 through June 30, 2022 and July 1, 2022 through June 30, 2023.