Scope of Services - State Burial Services.docx

STATE BURIAL SERVICES FOR SHAPIRO CENTER – SCOPE OF SERVICES

· The Funeral Director, when called, shall remove the body to his/her private establishment for the purpose of embalming, dressing and placing in the casket. This service is to include washing and embalming by a licensed embalmer using accepted prevailing methods and materials.

· The Funeral Director shall supply a casket, which meets the standard specifications including a hinged cap, satin interior and six handles. The vendor shall furnish a concrete vault to be used as an outside container for the casket. The vault must consist of four walls, a bottom and top, and should be made with high strength reinforced concrete. The walls must be at least 32” high. The vendor shall be responsible for ensuring the vault is lowered into the grave and is properly sealed after the conclusion of the service.

· Clothing for the individual will be provided by Shapiro Center.

· Authorized representatives of Shapiro Center shall be permitted to visit the undertaking established and inspect bodies ready for burial.

· Service will be conducted in one of the Shapiro Center’s Chapels and/or gravesite with a Shapiro Center Chaplin officiating. When requested, the Funeral Director shall arrange for the casket to be placed in the said chapel and open for ½ hour before the service. The Funeral Director will coordinate the time of services. The procurement and registering of the death certificate, the burial permit, and any other necessary documents shall be coordinated with Shapiro Center’s Records Office.

· A standard hearse shall be provided by the Funeral Director and will be used at all times for transporting the body.

· The vendor shall provide a small casket spray, memorial folders, and a register book.

· The vendor shall be responsible for providing a cemetery lot with the cost including in the total bid. This lot will be located within a twenty-five (25) mile radius of Shapiro Center.

· The vendor will engage with the cemetery for the installation of a grave marker for each deceased individual whose burial is covered under this contract.

· The grave marker shall be an appropriate marker, which will be inscribed with the person’s name, date of birth, and the date of death.

· Shapiro Center’s Chief engineer/designee will be contract monitor.

· No vendor travel expenses will be paid by Shapiro Center, unless an unusual situation occurs. In this event Shapiro Center’s Fiscal Director will review it, and a determination will be made whether or not travel expenses shall be paid. The Fiscal Services Director

· The vendor must not leave any equipment or materials unsupervised, as they could become a potential safety hazard.

· It is required that the vendor provide services in compliance with accreditation standards and all other applicable Local, State and Federal codes, standards, laws, rules and regulations, including OSHA standards.

· The vendor will obey all traffic regulations on the Center’s campus, unattended vehicles must be locked and the motor shut off. Before backing up, the vendor must ensure there is no one behind the vehicle

· The vendor must complete the billing per contract specifications and submit to the Shapiro Business Office within 30 days.