SCOPE_OF_SERVICES_Rev3.docx

SCOPE OF SERVICES

Contractor shall provide leachate hauling for the Orange County Solid Waste Division. Leachate is created whenever rain or storm water comes into contact with garbage.

1. GENERAL REQUIREMENTS:

C. To minimize the risk of leakage or spillage, all loads picked up shall be transported immediately and delivered directly to the discharge point. Under no circumstances shall any driver take any load, including the last load of the day, to any other location for delivery on the following day.

D. Cleaning Services- This activity is for the cleaning of pipes (stormwater and leachate), trench drains, lift stations, sumps and manholes. This should be based on an 8–10-hour workday. Work may be performed at Porter Transfer Station- 1326 Good Homes Road, Orlando, FL 32818, McLeod Transfer Station- 5000 L.B. McLeod Road, Orlando, FL 32811 or the Orange County Landfill- 5901 Young Pine Road, Orlando, FL 32829. Comment by Hernandez Fernandez, Alina: I see a section for leachate hauling requirements, but I don’t see one for cleaning services. I suggest a section be added to the scope speaking on the specific requirements for this portion of the scope of services. Comment by Hernandez Fernandez, Alina: Let’s include the full address Comment by Villalona, Ana I: added E. All drivers shall be qualified and possess the proper Commercial Driver’s licenses for the services provided in this Scope of Services.

F. A Route Plan shall be submitted to the County Representative prior to hauling. This Route Plan shall be submitted prior to every haul. Comment by Hernandez Fernandez, Alina: Is this synonymous to the “Management Plans” PW requests within 10 days of NOA? If so, please add it. Comment by Villalona, Ana I: The route plan is like a GPS of what avenues they will take to haul.

2. SPECIAL CONDITIONS (LEACHATE HAULING):

A. Contractor shall provide all equipment and personnel necessary for successful contract performance. Each tanker truck shall have a minimum capacity of 5,000 gallons.

B. Contractor shall be responsible for all repairs on their tanker trucks.

C. Contractor shall provide service in response to the County’s request within twenty-four (24) hours.

D. Drivers shall be responsible for filling their tanker and unloading their tanker, without County staff assisting, at the designated drop-off points.

E. When hauling is required, the minimum rate of hauling of the leachate from the Landfill shall be a minimum of 200 tons per day. Contractor shall use the fastest route available.

F. Contractor shall submit a route plan to the County prior to hauling. Toll charges shall be included in the bid price. The route used, scale house hours, trucks and drivers available shall ensure this minimum daily hauling requirement.

G. Contractor shall provide a single local telephone number for emergency contact which must be answered twenty-four (24) hours per day, seven (7) days per week all year long (365 days). Comment by Hernandez Fernandez, Alina: Should this be the supervisor’s contact info? Perhaps we can include that in the requirement, the specific role. Comment by Villalona, Ana I: The contact is whomever is on call for that day from the staff. Comment by Hernandez Fernandez, Alina: Ana, please consult with the dept, generally the emergency contact is someone who has more say in the company, someone who maybe serves in a supervisor type role. Not just any county employee.

H. Contractor shall comply with all current and applicable rules and regulations including those set forth in Section 62-710, Florida Administration Code for Solid Waste Management.

3. COUNTY’S RESPONSIBILITY:

A. The County shall provide the pumps and hoses for loading the tankers.

B. The County shall provide the weigh tickets to be included by the Contractor with every Contractor invoice for billing.

C. A no-charge account shall be created by the County to track weights of loads.

D. Materials removed by the vacuum truck during cleaning maybe discarded at the location where the service was provided.

4. PROCEDURE:

A. Each tanker truck will be weighed in upon each arrival, prior to loading, to establish a tare weight for that tanker truck.

B. The County shall not pay separately for waiting time.

C. The tanker truck shall be weighed out for each load to determine the net weight of leachate being hauled.

D. Contractor shall provide an itemized invoice summarizing a specified number of loads per location and the total amount of leachate hauled with copies of weigh tickets attached to the billing to substantiate the charges.

E. The County will issue a Delivery Order to the Contractor per the bid response line item and frequency.

F. The County will process invoices for payment upon receipt of a complete and correct invoice submittal from the vendor.

G. Invoices submitted without proper documentation shall be returned to the Contractor for correction and re-submittal.

H. Cleaning services Contractor will be notified by email or phone and a site visit conducted with a County representative prior to commencement of work, to confirm required tasks to complete. Work shall be performed based on fee schedule pricing. Comment by Hernandez Fernandez, Alina: Please see comment above concerning “Cleaning Services”. Comment by Villalona, Ana I: Added scope

5. CLEANING SERVICES:

Services are intended to ensure the effective operation and integrity of the system by removing blockages, sediment, and buildup that may impede flow or cause environmental compliance issues. This includes the cleaning of pipes (stormwater and leachate), trench drains, lift stations, sumps, and manholes. This should be based on an 8–10-hour workday. Work may be performed at Porter Transfer Station- 1326 Good Homes Road, Orlando, FL 32818 , McLeod Transfer Station- 5000 L.B. McLeod Road, Orlando, FL 32811 or the Orange County Landfill- 5901 Young Pine Road, Orlando, FL 32829 .

A. Contractor shall clean and flush pipes, trench drains, sumps and manholes using high-pressure jetting or methods approved by the County.

B. The Contractor shall coordinate with onsite personnel and provide a schedule to the County prior to mobilization.

C. Remove and dispose of all sediment, silt, and debris dislodged during cleaning onsite at the facility D. Contractor shall follow OSHA, Occupational Safety and Health Administration and site-specific safety protocols.

E. Cleaning services contractor will be notified by email or phone and a site visit conducted with a County representative prior to commencement of work, to confirm required tasks to complete. Work shall be performed based on bid response pricing per hour.

6. CONVERSION FACTORS:

A. Pounds/Gallons - 8.34 pounds per gallon.

B. Pounds/Tons - 2,000 pounds per ton.

7. HOURS OF OPERATION

Hours for weigh-in at the Landfill shall be Monday through Friday from 4:00 AM to 5:00 PM, Saturday and Sunday from 8:00 AM to 5:00 PM. Hours for the McLeod Transfer Station are Monday through Friday from 5:00 AM to 5:00 PM, Saturday and Sunday from 8:00 AM to 5:00 PM. There are only (2) two holidays that we observe, Thanksgiving day and Christmas Day. All other days are business days. Comment by Hernandez Fernandez, Alina: How are these affected by holidays? Do these locations observe County holidays? If yes, please list those. Comment by Villalona, Ana I: added