SCOPE_OF_SERVICES_Rev1.docx
DOCX document 26 KB Posted
- Attached to
- Leachate Hauling and Cleaning Services
- Solicitation number
- Y25-1057
- Issued by
- Orange County, Orlando City, Florida
About this file
The document is a Scope of Services for Orange County, Florida's Leachate Hauling and Cleaning Services procurement, solicited through Invitation for Bid (IFB) #Y25-1057. The contract requires a contractor to provide comprehensive waste management services, including leachate hauling from three specific locations: a transfer station on L.B. McLeod Road, 7B & 8 cell leachate storage tanks, and Southern Expansion leachate storage tanks. The contractor must utilize tanker trucks with a minimum 5,000-gallon capacity, transport a minimum of 200 tons of leachate per day, and perform cleaning services for pipes, stormwater systems, trench drains, lift stations, sumps, and manholes. Electronic bid submissions will be accepted through the OpenGov e-Procurement Platform until 4:00 pm EST on October 7, 2025, with a question submission deadline of September 16, 2025.
The contract is structured as a requirements contract with a potential five-year term, including provisions for potential renewals and annual price adjustments based on the Consumer Price Index (CPI-U), not to exceed 4% annually. The estimated budget for the initial contract period is approximately $450,000. Bidders must provide comprehensive documentation, including references, equipment lists, and personnel details. Additional compliance requirements include E-Verify certification, anti-human trafficking attestations, and various disclosures about the bidding company's legal and financial history. The county will award the contract to the lowest responsive and responsible bidder meeting all qualification requirements, with operational hours spanning Monday through Friday from 4:00 AM to 5:00 PM and weekends from 8:00 AM to 5:00 PM, with only Thanksgiving and Christmas Day observed as holidays.
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Other files
| File | Type | Posted |
|---|---|---|
| Leachate_Hauling_and_Cleaning_Services_(Addendum_#3_Revision).pdf | ||
| SCOPE_OF_SERVICES_Rev_10.6.2025.pdf | ||
| Leachate_Hauling_and_Cleaning_Services_(Addendum_#2_Revision).pdf | ||
| SCOPE_OF_SERVICES.pdf | ||
| SCOPE_OF_SERVICES_Rev4.docx | DOCX document | |
| SCOPE_OF_SERVICES_Rev3.docx | DOCX document | |
| SCOPE_OF_SERVICES_Rev2.docx | DOCX document | |
| SCOPE_OF_SERVICES_Rev1.docx | DOCX document | |
| SCOPE_OF_SERVICES.docx | DOCX document | |
| Request_for_Solicitation_Form-Leachate_Hauling_and_Vaccum_Services-3-11-25.docx | DOCX document |
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Text version
SCOPE OF SERVICES
Contractor shall provide leachate hauling for the Orange County Solid Waste Division. Leachate is created whenever rain or storm water comes into contact with garbage.
1. GENERAL REQUIREMENTS:
| A. In accordance with Florida Department of Environmental Protection rules, the leachate shall be collected, treated and disposed of properly. On the occasions when, due to large amounts of rainfall, the County’s pumps cannot handle the volume of leachate generated, supplemental hauling shall be required on an as-needed basis. Under this contract the leachate may be hauled from Orange County Solid Waste facilities to the manhole located at the landfill on Young Pine Road. | Comment by Hernandez Fernandez, Alina: Can we cite where these are located? | Comment by Hernandez Fernandez, Alina: May or shall? |
| B. The leachate will shall be hauled from the three (3) following locations: the transfer station located at 5000 L.B. McLeod Road, this distance is approximately twenty-three (23) miles, the 7B & 8 cell leachate storage tanks, this distance is approximately three (3) miles, and from the Southern Expansion leachate storage tanks, this distance is approximately one (1) mile. The discharge point may be changed at any time. | Comment by Hernandez Fernandez, Alina: Add the complete address |
C. To minimize the risk of leakage or spillage, all loads picked up shall be transported immediately and delivered directly to the discharge point. Under no circumstances shall any driver take any load, including the last load of the day, to any other location for delivery on the following day.
D. Cleaning Services- This activity is for the cleaning of pipes (stormwater and leachate), trench drains, lift stations, sumps and manholes. This should be based on an 8–10-hour workday. Work may be performed at Porter Transfer Station- 1326 Good Homes Road, McLeod Transfer Station- 5000 L.B. McLeod Road or the Orange County Landfill- 5901 Young Pine Road. Comment by Hernandez Fernandez, Alina: I see a section for leachate hauling requirements, but I don’t see one for cleaning services. I suggest a section be added to the scope speaking on the specific requirements for this portion of the scope of services. Comment by Hernandez Fernandez, Alina: Let’s include the full address E. All drivers shall be qualified and possess the proper Commercial Driver’s licenses for the services provided in this Scope of Services.
F. A Route plan Plan shall be submitted to the County Representative prior to hauling., Comment by Hernandez Fernandez, Alina: Is this synonymous to the “Management Plans” PW requests within 10 days of NOA? If so, please add it.
2. SPECIAL CONDITIONS (LEACHATE HAULING):
A. Contractor shall provide all equipment and personnel necessary for successful contract performance. Each tanker truck shall have a minimum capacity of 5,000 gallons.
B. Contractor shall be responsible for all repairs on their tanker trucks.
C. Contractor shall provide service in response to the County’s request within twenty-four (24) hours.
D. Drivers shall be responsible for filling their tanker and unloading their tanker, without County staff assisting, at the designated drop-off points.
E. When hauling is required, the minimum rate of hauling of the leachate from the Landfill shall be a minimum of 200 tons per day. Contractor shall use the fastest route available.
F. Contractor shall submit a route plan to the County prior to hauling. Toll charges shall be included in the bid price. The route used, scale house hours, trucks and drivers available shall ensure this minimum daily hauling requirement.
| G. Upon award, Contractor shall provide a single local telephone number for emergency contact which must be answered twenty-four (24) hours per day, seven (7) days per week all year long (365 days). | Comment by Hernandez Fernandez, Alina: Should this be the supervisor’s contact info? Perhaps we can include that in the requirement, the specific role. |
| H. Hours for weigh-in at the Landfill shall be Monday through Friday from 4:00 AM to 5:00 PM, Saturday and Sunday from 8:00 AM to 5:00 PM. | Comment by Hernandez Fernandez, Alina: How are these affected by holidays? Do these locations observe County holidays? If yes, please list those. |
I. Contractor shall comply with all current and applicable rules and regulations including those set forth in Section 62-710, Florida Administration Code for Solid Waste Management.
3. COUNTY’S RESPONSIBILITY:
A. The County shall provide the pumps and hoses for loading the tankers.
B. The County shall provide the weigh tickets to be included by the Contractor with every Contractor invoice for billing.
C. A no-charge account shall be created by the County to track weights of loads.
D. Materials removed by the vacuum truck during cleaning maybe discarded at the location where the service was provided.
4. PROCEDURE:
A. Each tanker truck will be weighed in upon each arrival, prior to loading, to establish a tare weight for that tanker truck.
B. The County shall not pay separately for waiting time.
C. The tanker truck shall be weighed out for each load to determine the net weight of leachate being hauled.
D. Contractor shall provide an itemized invoice summarizing a specified number of loads per location and the total amount of leachate hauled with copies of weigh tickets attached to the billing to substantiate the charges.
E. The County will issue a Delivery Order to the Contractor per the bid response line item and frequency.
F. The County will process invoices for payment upon receipt of a complete and correct invoice submittal from the vendor.
G. Invoices submitted without proper documentation shall be returned to the Contractor for correction and re-submittal.
H. Cleaning services Contractor will be notified by email or phone and a site visit conducted with a County representative prior to commencement of work, to confirm required tasks to complete. Work shall be performed based on bid responsefee schedule pricing per hour.. Comment by Hernandez Fernandez, Alina: Please see comment above concerning “Cleaning Services”.
5. CONVERSION FACTORS:
A. Pounds/Gallons - 8.34 pounds per gallon.
B. Pounds/Tons - 2,000 pounds per ton.
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