Scope_of_Services_092325.pdf

Exhibit “A.1” Scope of Services West Basin Municipal Water District

Exterior Landscape Services – General Landscape Services January 1, 2026 – June 30, 2028

The intent of this Contract is to implement Landscape Services for a two-year and 6-month period. This scope outlines the duties required for the General Landscape Services to four (4) facilities (Reference: See Site maps in “Exhibit C”):

Facility (Address)

Edward C. Little Water Recycling Facility (1935 Hughes Way, El Segundo, CA 90245)

Juanita Millender-McDonald Carson Regional Water Recycling Plant (21029 S. Wilmington, CA 90810)

Honda Disinfection Station (2467 Del Amo Blvd. Torrance, CA 90501)

Chevron Nitrification Plant 1617 E. El Segundo Blvd. El Segundo, CA 90245

All landscaping supplies shall be supplied by the contractor, and all services will include labor and material costs.

West Basin has great expectations for the cleanliness and aesthetics of all facilities. In order to uphold these standards, the selected respondent is responsible for providing adequate staffing for all services. Please refer to Exhibit A.2 regarding specific tasks that are required at each site.

Lawn Maintenance

• Complete chemical control of weeds, fungus and insects.

o Weeds located in the grassy areas on the eastern side of the Edward C. Little

Water Recycling Plant, should be manually pulled. Do Not Use Chemical Weed Killers. (Reference: See ECLWRF map in “Exhibit C” Figure 1)

• A weed inhibitor should be used in the appropriate areas for weed growth prevention.

• Where automatic and manual irrigation systems are inadequate or are not operable, hand watering for lawn shall be performed at a minimum of twice per week, unless adequate rainfall proves unnecessary.

Gravel Maintenance

• Complete chemical control of weeds, fungus and insects.

o Weeds located in the gravel covered areas on the eastern side of the Edward C.

Little Water Recycling Plant, should be pulled. Do Not Use Chemical Weed Killers. (Reference: See ECLWRF map in “Exhibit C” Figure 1)

Tree Care

• Contractor shall prune and shape all trees up to and including a height of eight

(8) feet or less, that of which does not require the use of a ladder. Contractor shall make notes on the log sheet to report on any damaged or diseased trees or any tree that poses a threat to personnel or equipment, adjacent concrete, structures, fences, or other property.

Irrigation System

• Irrigation repairs will be billed at the rate identified in the “Price Proposal Form”.

Contract fee does not include irrigation work.

Fertilization

• All lawn fertilizers, herbicides, insecticides, fungicides, etc., applied shall be of high quality.

• All of the above shall be added and applied, according to the individual maintenance needs, as recommended by the contractor, and shall be included in the contract fee.

• Application of all materials shall be subject to availability control set by manufacturer’s production of petroleum chemicals, herbicides, insecticides, etc.

General Maintenance

• A representative of the contractor shall make a general inspection of the premises each week to confirm all work has been completed according to the contract. Any deficiencies are to be reported to the client’s representative along with the action plan to correct the deficiency before the next billing period.

• Contractor shall make available emergency service on a twenty-four (24) hour a day, seven (7) days a week basis.

•Contractor shall remove all green waste from the sites and dispose of accordingly.

Additional Services and guidelines

• All plants, shrubs, flower beds, groundcover, and tree removal, or replacement, shall be accomplished only with the approval of the owner, or owner’s agent.

• Contractor shall furnish owner or owner’s agent with an itemized estimate for any extra work required, not proceeding without previous authorization. All agreements must be made in writing.

• Dominguez Booster Pump and the Honda Disinfection Station are to be serviced only once per week.

Check-in Procedures

• Contractor is required to sign in and out at the DLD building and ECL each visit in the lobby of each site.

• Contractor is to check with in with Facility Maintenance Coordinator weekly to discuss areas of concerns prior to performing any activities.

Reporting

• Contractor is required to submit a monthly report for each location confirming services performed as per the agreed upon scope of services schedule to the project manager.

• The contractor will note any deficiencies identified and recommendations for corrections. Any additional work outside of the scope of services must have prior written approval from the Project manager.

Exhibit “A.2” General Landscaping Scope of Services Schedule West Basin

Municipal Water District January 1, 2026 – June 30, 2028

This scope outlines the duties required for General Landscape Services for the following facilities:

EDWARD C. LITTLE WATER RECYCLING FACILITY,

JUANITA MILLENDER-McDONALD CARSON REGIONAL WATER RECYCLING PLANT

Honda Disinfection Station, and Chevron Nitrification Plant

Lawn Maintenance Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

Hand watering for lawn shall be performed, where automatic and manual irrigation systems are inadequate or are not operable

X

All Grassy areas shall be weeded and edged X

All sprinkler heads shall be maintained clear of grass, with a minimum clearance of an 18” radius

X

All cuttings shall promptly be collected and disposed of by contractor

X

All sidewalks and pathways shall be cleared of grass cuttings

X

Removal of weeds from lawn and all groundcover x

Complete chemical control of weeds, fungus and insects, including labor and materials

X

All grassy areas shall be cut and maintained to a height of 3-6”

X

Complete fertilization of all lawns in accordance with subsequent fertilization specification

X

Labor supplied for re-seeding failing lawn areas X

Tree, Shrub, and Shrub-Bed Maintenance Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

Hand watering of trees shrub-beds shall be performed where automatic and manual irrigation systems are inadequate or are not operable

Shrubbery and tree beds shall be edged and weeded X

Trees and shrubbery shall be manicured to contain their size, shape and encourage new growth

X

Complete insect and disease control of all trees and shrubs, including labor and materials

X

Cultivation and water basin repairs to all shrub, tree well and bed areas

X

Complete fertilization in accordance with subsequent fertilization specifications

X

Pruning/surgery/trimming of all trees are required to maintain size and encourage new growth

X

Deep root feeding of all trees and shrub beds during spring and summer season

All tree and large shrubs requiring attention shall be re- guyed or re-staked once each year, or as deemed necessary to protect trees from girdling and windfall

Flower Bed and/or Groundcover Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

Removal of weeds from flower beds and all groundcover x

Weeding shall be performed regularly to avoid establishment of weeds

Complete trimming and edging of all flowerbeds and groundcover

Cultivation of all base groundcover and flower bed areas

Routine repairs of erosion and other damage to slopes due to normal maintenance conditions

Routine fertilization in accordance with subsequent fertilization specifications

Irrigation System Twice

Annual Annual

Inspect all sprinkler heads for full coverage and make necessary adjustments

X

Contractor shall continually adjust automatic timing controllers for seasonal conditions

Fertilization Twice

Annual Annual

All grassy areas shall be fertilized with a high quality chemical fertilizer.

(All fertilizers applied shall be those best suited to individual soil and climate conditions)

All trees, shrubs, groundcover and ornamentals shall be fertilized with a high nitrogen content fertilizer

X

All shade plants shall receive fine peat moss mixture to enhance growing habitat

All landscaped areas planted in shrubs, groundcover, etc., shall be cultivated semi-annually with a top quality humus mixture

All grassy areas, shrubs, trees, groundcover and ornamentals, shall be sprayed with a type of insecticide, or fungicide, detrimental to specified infestation or disease

All landscape areas to be sprayed with a selective or non-selective herbicide, most detrimental to the weed growth in each particular area

All walks, pathways, etc., shall be sprayed with a soil sterilant (non-selective), to prevent weed growth in undesired areas

General Maintenance Twice

Annual Annual

Complete policing (litter pick-up) of all common areas regularly, including landscaped areas, pathways and drives

Cleaning and maintenance of all drainage lines and catch basins

Complete wash down, sweeping or vacuuming of all common walkways

Additional Services Twice

Annual Annual

Contractor to provide gopher and rat control by application of bait and other effective means of control

Exhibit “B.1” Scope of Services

Exterior Landscape Services – General Landscape Services January 1, 2025 – June 30, 2028

This scope outlines the duties for the two (2) West Basin Satellite facilities for a two-year and six-month period. The Landscape Services Contractor will clear any weeds/trash from the area, perform general cleaning, and site-specific duties as described in the scope of Services schedule (Exhibit B.2). Reference: See Site maps in “Exhibit D”.

Facility (Address)

Palos Verdes Pipeline Master Meter (96 Via Las Vegas, Palos Verdes Estates, CA 90274)

Lago Seco Pump Station (3920 W. 235th St. Torrance, CA 90505)

All landscaping supplies shall be supplied by the contractor and all services will include labor and material costs.

West Basin has great expectations for the cleanliness and aesthetics of all facilities. To uphold these standards, the selected respondent is responsible for providing adequate staffing for all services. Services are to be performed once per month.

• A weed inhibitor should be used in the appropriate areas for weed growth prevention.

• Remove all Trash from the area.

• Clear retaining wall weep holes (Lago Seco Pump Station Master Meter Location Only) to allow for drainage.

• Contractor to provide gopher and rat control by application of bait and other effective means of control.

• Contractor shall remove all green waste from the sites and dispose of accordingly.

Gravel Maintenance

• Complete chemical control of weeds, fungus, and insects.

• A representative of the contractor shall make a general inspection of the premises each visit to ensure all work has been completed according to the contract. Any deficiencies are to be reported to the client’s representative along with the action plan to correct the deficiency before the next billing period.

• Contractor shall make available emergency service on a twenty-four (24) hour a day, seven (7) days a week basis.

Additional Services

• All plants, shrubs, flower beds, groundcover, and tree removal, or replacement, shall be accomplished only with the approval of the owner, or owner’s agent.

• Contractor shall furnish owner or owner’s agent with an itemized estimate for any extra work required, not proceeding without previous authorization. All agreements must be made in writing.

performed as per the agreed upon scope of services schedule to the project manager.

• The contractor will note any deficiencies identified and recommendations for

Exhibit “B.2” General Landscaping Scope of Services Schedule West Basin Municipal Water District

January 1, 2026 – June 30, 2028

This scope outlines the duties required for General Landscape Services for the following facilities:

Dominguez BPS (Booster Pump Station)

General Maintenance Twice

Annual Annual

Complete policing (litter pick-up and emptying of trash receptacles) of all common areas regularly, including landscaped areas, pathways and driveways

Cleaning and maintenance of all drainage lines, weep holes, and catch basins

Contractor to provide gopher and rat control by application of bait and other effective means of control

X

Removal of weeds from all groundcover

Exhibit “C.1” Scope of Services

Exterior Landscape Services – California Friendly Gardens January 1, 2026 – June 30, 2028

This scope outlines the duties for the California Friendly Gardens Landscape Services for a two-year and Six-month period. The Landscape Services Contractor will maintain and improve the appearance of the existing landscape design that addresses the needs of each garden to ensure the gardens are functioning properly, they are clear of weeds/trash, and the plants are properly cared for according to their pruning requirements.

California Friendly plants include California natives and low water use plants and require a different and more natural type of care.

This scope outlines the duties required for Landscape Services to three (3) facilities (Reference: See Site maps in “Exhibit D” Figures 1,3,4):

Facility (address) Chevron Nitrification Treatment Plant

(1617 W. El Segundo Boulevard, El Segundo, CA 90245) Donald L. Dear Headquarters Building

(17140 S. Avalon Blvd. Carson, CA 90746) Edward C. Little Water Recycling Facility

(1935 Hughes Way, El Segundo, CA 90245)

All landscaping supplies shall be supplied by contractor and all services will include labor and material costs.

West Basin has great expectations for the aesthetics of all facilities. In order to uphold these standards, the selected respondent is responsible for providing adequate staffing for all services. Please refer to Exhibit B.2 in regards to specific tasks that are required.

Services shall include, but not be limited to:

1. Shrub pruning for form and rejuvenation.

2. Ground cover trimming.

3. Weed control within all irrigated landscapes.

4. Mulch spreading.

5. Irrigation system monitoring and parts replacement (limited).

6. Insect/disease monitoring.

7. Debris removal, after all work, at all sites, each day.

8. Other work at the discretion of West Basin.

Shrub and Groundcover Maintenance

1. Pruning: All shrubs shall, at all times, be free of dead wood, disease, insect infestation, and damaged limbs. A natural shape shall be the goal of all pruning;

not creating “box” and “ball” plant forms.

Mulch Application

1. Mulch type shall be a combination of bark and leaf mulch (organic weed and disease free).

Tree Care

1. Contractor shall prune and shape all trees up to and including a height of eight

(8) feet or less, that of which does not require the use of a ladder. Contractor shall make notes on the log sheet to report on any damaged or diseased trees or any tree that poses a threat to personnel or equipment, adjacent concrete, structures, fences, or other property.

2. All tree maintenance shall be under current ISA (International Society of Arboriculture) standards and to the standards of the West Basin. Contractor will be responsible for any damage caused by improper pruning techniques.

3. All trees shall be maintained free of dead, diseased, and damaged branches. All cuts must be made flush with the parent limb or trunk to promote proper healing.

All sucker growth is to be removed from trees as it occurs.

4. If a tree is down, has a broken trunk, or has a severely damaged limb, as a result of a storm (or third-party negligence, such as a Contractor), the Contractor will notify West Basin via the site inspection report.

Weed Control No chemicals shall be used to control weeds! The use of a weed eater is not an acceptable form of weed control in landscaped areas. Weed control measures will also include the removal of volunteer plants and palm seedlings.

Insect / Disease Control If insects or diseases are noticed, Contractor shall inform West Basin through the log sheet with recommendations on how to treat them. This should be noted as soon as the Contractor sees this so that the problem is eradicated before spreading or killing plant life. The Contractor will not be applying any chemicals to eradicate insects/diseases.

Irrigation

1. Contractor shall monitor the maintenance of the irrigation systems. If Contractor notices emitters missing or damage, Contractor shall add/replace them at no additional. If Contractor finds major leaks that require site personnel to remedy, Contractor needs to notify West Basin and Veolia personnel to make the necessary repairs. If irrigation schedule needs to change, Contractor to notify West Basina and Veolia to make the change.

a. Emitter Specifications: Point Source, On-Line Drip Emitters: Netafim color coded, self-piercing drip emitters with internal check valve, anti-siphon operation, pressure compensating, self-cleaning action, or approved equivalent:

i. 0.50 gph self-piercing emitters, model # SPCV-05, blue color code

2. Contractor shall comply with all applicable City or Los Angeles County Ordinances and Plumbing Codes.

3. All irrigation pumps, backflow prevention devices, pressure reduction devices, electrical controller pedestals, and controllers are the responsibility of West Basin. However, the Contractor will be responsible for replacement of the units, at their expense, if units are damaged due to Contractor’s negligence.

4. Contractor shall notify West Basin immediately if irrigation water service, at any site location, is found to be impaired or non-functional.

Tree and Plant Replacement After the warranty period has expired, West Basin may purchase trees or plants to replace any dead or diseased plants.

Check-in Procedures

1. For the Donald L. Dear Headquarters Building:

a. Contractor to sign in at front desk with Security and check in with Building Engineer to discuss areas of concerns prior to performing any activities.

2. For the Edward C. Little Water Recycling Facility:

a. Contractor is required to sign in at the control room each visit and check in with Facility Maintenance Manager to discuss areas of concerns prior to performing any activities.

b. Contractor is also required to sign out at the control room at the end of their activities.

performed as per the agreed upon scope of services schedule to the project manager.

• The contractor will note any deficiencies identified and recommendations for

• Remove all Trash from the area. .

• Contractor shall remove all green waste from the sites and dispose of accordingly.

Exhibit “C.2” California Friendly Landscaping Scope of Services Schedule

January 1, 2026 – June 30, 2028

This scope outlines the duties required for the California Native/Drought Resistant Gardens for the following facilities:

CHEVRON NITRIFICATION TREATMET PLANT, DONALD

L. DEAR HEADQUARTERS BUILDING, and EDWARD C.

LITTLE WATER RECYCLING FACILITY

Shrub Groundcover Maintenance Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

Hand watering for lawn shall be performed, where automatic and manual irrigation systems are inadequate or are not operable

Shrubbery and groundcover are to be maintained behind curbs and walkways and within planter beds by trimming

X

Cultivate around all shrubs and in ground cover areas to prevent soil compaction

X

Inspect and monitor all shrubs, groundcover, and trees for any signs of stress (limp or yellowing / brown vegetation) and/or any deficiencies in plant health, in order to prevent the loss of any established plants

Log and provide inspection reports for any limp or browning vegetation

X

Shrubbery shall be carefully pruned, on an as-needed basis, to maintain correct form and to foster seasonal new growth

X

Remove any, and all, spent blossoms or dead stalks as required, maintaining a neat and clean appearance

X

Mulch Application Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

Ensure that all areas are covered with an adequate amount of mulch over the drip irrigation lines and exposed soil

X

Apply a 3–4-inch layer of mulch to ensure adequate coverage to minimize weed growth and cover irrigation lines and exposed soil. To cover all parking lot friendly garden areas and perimeter walls that require regular mulching.

Tree Care Twice

Annual Annual

Trees shall be manicured to contain their size, shape and encourage new growth

X

Complete insect and disease control of all trees, including labor and materials

X

Pruning/surgery/trimming of all trees are required to maintain size and encourage new growth

X

Deep root feeding of all trees and shrub beds during spring and summer season

X

All tree and large shrubs requiring attention shall be re-guyed or re-staked once each year, or as deemed necessary to protect trees from girdling and windfall

Weed Control Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

All landscaped areas shall be kept weed free at all times by hand removal only

Insect/ Disease Control Twice

Annual Annual

Complete insect and disease control of all trees and shrubs, including labor and materials

X

Log and provide inspection reports for any insects and disease observed

X

Removal of Clippings, Refuse, and Debris Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

All trash will be routinely collected, removed from the site, and properly disposed of at the same time

X

Any and all fecal material (i.e., animal droppings) shall be collected, removed from the site, and properly disposed

X

All curbs, gutters, drains, catch basins, and adjacent roadways/driveways are to be maintained weed and debris free

Fallen (or wind-blown) leaves on decomposed granite areas, gravel-covered areas, and landscaped areas shall be collected (raked, swept) as needed to maintain a neat and attractive appearance, as well as a safe surface (wet leaves can present a slippery surface)

Blow and collect fallen leaves around the parking lot and pathways

X

Remove all clippings, refuse, and debris the same day shrubbery is pruned or trees trimmed, etc.

X

All walkways shall be cleaned immediately following each trimming

X

Irrigation/Drip System Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

Monitor the maintenance of the irrigation systems X

Notify West Basin of any major leaks that require repair X

Replace defective emitters and minor leaks to drip lines X

Compost Tea Twice Weekly Weekly Monthly Quarterly Semi-

Annual Annual

Apply Compost Tea to struggling or diseased plants X

Exhibit “D” – Site Maps of Facility Landscapes

Figure 1: Edward C. Little Water Recycling Facility Map

Figure 2: Juanita Millender-McDonald Carson Regional Water Recycling Plant

Figure 3: Chevron Nitrification Treatment Plant

I

Figure 4: Donald L. Dear Headquarters Building

Figure 5: Honda Disinfection Station

Legend Lawn, Shrub, Shrub-bed, and tree maintenance.

Figure 6: Dominguez Booster Pump Station

Legend Lawn, Shrub, Shrub-bed, and tree maintenance.

Address: 96 Via Las Vegas, Palos Verdes Estates, CA 90274

Area where maintenance is required Approximate sq. footage Within retaining wall 294 West of retaining wall 44 East of retaining wall 9 Total 347

Jute netting and riprap to be located west and east of retaining wall

Figure 7: Palos Verdes Pipeline Master Meter

18.6 feet Back of wall to curb:15.8 feet

4 ft from side of wall to curb

2 ft 4 in from side of wall to curb

Address: 3920 W. 235th Street, Torrance CA 90505 (corner of Ocean Ave and 238th Street)

Area where maintenance is required Approximate sq. footage Approximate sq. footage of Area 4,743 Approximate sq. footage that requires maintenance

4,698

Figure 8: Lago Seco Pump Station