SCOPE_FuelTanks.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: August 29, 2017 File# 5-18-002

LOCATION: Rend Lake State Fish & Wildlife Area

PROJECT TITLE: Replace Pump Station Fuel Tanks

PROJECT NARRATIVE:

Rend Lake SFWA is located approximately eight miles south of Mt. Vernon, just west of Bonnie near I-57 in Jefferson County, Illinois. The area consists of more than 12,000 acres of bottomland hardwoods and upland agricultural fields. The site also includes about 3,000 acres of impounded water which is primarily managed for waterfowl. The sub-impoundments, referred to as the Casey Fork and Big Muddy Sub-Impoundments, are flooded annually using four large volume pumps. The portable (trailer-mounted) fuel tanks, which supply each of the pumps, are no longer viable for use and need to be replaced.

The Illinois Department of Natural Resources, hereinafter referred to as IDNR, is seeking bids to replace the four (4) existing trailer-mounted diesel fuel tanks.

SCOPE OF WORK:

The Contractor shall provide the following:

· Four (4) new heavy duty, steel double-wall fuel tanks, 1,500-gallon capacity, each mounted on a tandem axle flatbed trailer not exceeding fourteen feet (14’) in length.

· Tanks shall be used for diesel fuel and shall be painted and marked accordingly. Each tank shall meet all requirements necessary for use. Each tank shall be fitted with a lockable fuel fill port (located near the front of the trailer), a fuel level site gauge, an outlet filter, a pressure relief vent, ports for supply and return lines and a siphon.

· Tanks shall be configured for direct connection to the pump drive motors with 3/8” diameter supply and ¼” diameter return lines.

· Each fuel lines (supply & return) shall be braided stainless steel and fitted with quick-connect fittings. Each line shall measure twenty-five feet (25’) in length.

· Each dual axle trailer shall have a G.V.W.R. to support the 1,500-gallon fuel tank when loaded, minimum combined rating of 7,000 lbs.

· Each trailer shall not exceed fourteen feet (14’) in length and shall be DOT compliant. Features shall include, but not limited to; dual axle with brakes, decking, running lights, turn signals, brake lights, slide ramps, leveling jacks, wheels with road tires, fenders, license plate bracket, lockable storage cabinet (for hoses) and a pintle hitch.

The Contractor shall provide for the full functionality of the trailer mounted tanks prior to providing site staff operational instructions.

ATTACHMENTS:

The following documents are included:

1) Not Applicable

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) N/A

All work activities and entry to the site must be coordinated with the site superintendent.

2) Deliverables and Staff Training:

Three (3) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

3) Independent Testing:

The Contractor shall pay all independent laboratory testing, as needed.

4) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Office of the State Fire Marshal

b. Department of Transportation

c. Environmental Protection Agency

5) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. Trailer Mounted Fuel Tank

3) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

4) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

6) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

7) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

8) Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

9) Change Orders Change orders must be determined by the DNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

10) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

11) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

One Natural Resources Way Springfield, IL, 62702-1271

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