SCOPE Eldon Hazlet roofs six structures~1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: October , 2018 File # 4-17-018

LOCATION: Eldon Hazlet State Recreation Area

PROJECT TITLE: Roof Covering Replacements on Six Various Structures

PROJECT NARRATIVE:

Eldon Hazlet State Recreation Area is located north of Carlyle, Illinois, and is one of the best fishing, boating, camping and recreational sites in Southern Illinois. For the camping public, the site offers three shower houses and numerous shelters to make their visit more enjoyable. The roofs on six various structures have out lasted their useful life and are overdue for replacement. Due to the age of the present roof coverings, it is more economically feasible and in the best interest of the State to replace the damaged coverings rather than incur significant repair costs at a future date with a total replacement of the structures.

The Illinois Department of Natural Resources, hereinafter referred to as IDNR, is seeking bids to make any needed roof repairs and shingle replacement on these six structures. The proposed improvements intend to repair any wooden decking and replace existing shingle roofing systems on these six structures at Eldon Hazlet State Recreational Area. Development items may include but not limited to: inspection of the roofing systems existing decking and rafters for water damage and rot. This inspection will identify damaged or deteriorated roof decking, rafters, fascia, eave trim, drip edge and metal flashing and rubber boots. The existing shingles will be removed and replaced with new roofing material and along with associated construction items.

The Illinois Department of Natural Resources, hereinafter referred to as IDNR, is seeking bids to make needed roof repairs and replacements on these six structures.

PROJECT LIST OF OVERALL STRUCTURES:

· Sewage Treatment Plant Building

· Apache Day Use Area Picnic Shelter

· Apache Day Use Area Fish Cleaning Station

· North Campground Picnic Shelter

· Chippewa Day Use Area Vault Toilet

· Olympic Day Use Area Vault Toilet Location maps are included

SCOPE OF WORK:

The objective of this project is for the contractor to evaluate each of the six roofs and submit one project bid form containing a base bid for the repair of all six structures.

This bid will be based on removal and replacement of the existing roofing systems as specified below.

Repairs will include, but are not limited to; removing existing shingles, felt, vent pipe flashings, drip edge, rake metal. Wooden decking repairs are not included in the base bid. Once the decking is exposed and cleaned, inspect and report any damaged decking areas to the IDNR Engineer or Site Superintendent before doing any additional work.

Decking repairs may be needed. The contractor will submit a Unit Price quote for plywood decking (sheeting) and tongue and grove 1 inch by 6 inch white pine boards.

After existing shingles have been removed and decking and structural members cleaned and inspected, the contractor will install; 30 # felt paper, new brown pre-finished aluminum drip and rake edge, step flashing if needed, all vent pipe flashings, all new roof vents boots and new laminated architectural style fiberglass shingles. Install new commercial grade gutters and downspouts, if present. Other repairs may include sealing and caulking around any roof penetrations and skylight curb build-ups. Color of shingles to be verified with the Site Superintendent before ordering.

The Contractor's work, services, and materials shall be in accordance with specifications listed below. This contract is all-inclusive and in compliance with the specifications listed below. Any and all written proposals and/or verbal discussions are superseded by this contract. Any changes will require a written addendum if scope is altered. Contractor to supply all labor, material and equipment to install shingles. IDNR to specify approved manufacturers and materials below. Contractor will allow for inspection and approval of all materials to be used and install shingles per selection sheet and manufactures specifications. Contractor’s work that fails any building inspection must be corrected and pass the appropriate re-inspection within 48 hours. Contractors must install/use all materials according to manufacturer’s specifications, and comply with all local, state, and federal building codes.

BID ITEMS INCLUDE:

Sewage Treatment Plant Building:

The work will include the complete removal of the existing shingles, felt paper and all unwanted existing material such as drip edges and flashing. Clean and inspect any damaged roof decking, if found, contact the IDNR Engineer or Site Superintendent before proceeding with any further sheeting repair or replacement. Replace any and all damaged flashing around vent stacks and skylights, replace two rubber boots around ventilation pipe roof penetrations with new commercial grade material. Turbine ventilator assemblies to be reattached. Special care should be taken to caulk and seal around skylight curbs. Install approximately110 lineal feet of new pre-finished drip and rake edging, color brown. Soffit and fascia trim to remain undamaged. Install approximately 770 square feet of 30 # felt underlayment, double layer of felt over roof peaks. Install approximately 770 square feet of laminated architectural fiberglass shingles, per manufacturer’s instructions. Approximately 110 lineal feet of existing gutters with downspouts shall be removed and replaced with new commercial grade material, color brown. Replacement gutters and downspouts in same configuration as existing layout. Remove and legally dispose of all construction debris off site on a daily basis.

Apache Day Use Area Picnic Shelter:

The work will include the complete removal of the existing shingles, felt paper and all unwanted existing material such as drip edges and flashing. Clean and inspect any damaged roof decking, if found, contact the IDNR Engineer or Site Superintendent before proceeding with any further sheeting repair or replacement. Install approximately 80 lineal feet of new pre-finished drip and rake edging, color brown. Soffit and fascia trim to remain undamaged. Install approximately 380 square feet of 30 # felt underlayment, double layer of felt over roof peak. Install approximately 380 square feet of laminated architectural fiberglass shingles, per manufacturer’s instructions. Remove and legally dispose of all construction debris off site on a daily basis for the safety of the general public.

Apache Day Use Area Fish Cleaning Station:

The work will include the complete removal of the existing shingles, felt paper and all unwanted existing material such as drip edges and flashing. Clean and inspect any damaged roof decking, if found, contact the IDNR Engineer or Site Superintendent before proceeding with any further sheeting repair or replacement. Replace flashing around vent stack. Properly caulk and seal roof penetration before and after shingle installation. Install 75 lineal feet of new pre-finished drip and rake edging, color brown. Soffit and fascia trim to remain undamaged. Install approximately 350 square feet of 30 # felt underlayment, double layer of felt over roof peak. Install approximately 350 square feet of laminated architectural fiberglass shingles, per manufacturer’s instructions. Remove and legally dispose of all construction debris off site on a daily basis for the safety of the general public.

North Campground Picnic Shelter:

The work will include the complete removal of the existing shingles, felt paper and all unwanted existing material such as drip edges and flashing. Clean and inspect any damaged roof decking, if found, contact the IDNR Engineer or Site Superintendent before proceeding with any further sheeting repair or replacement. Install approximately 100 lineal feet of new pre-finished drip and rake edging, color brown. Soffit and fascia trim to remain undamaged. Install approximately 590 square feet of 30 # felt underlayment, double layer of felt over roof peak. Install approximately 590 square feet of laminated architectural fiberglass shingles, per manufacturer’s instructions. Remove and legally dispose of all construction debris off site on a daily basis for the safety of the general public.

Chippewa Day Use Area Vault Toilet:

The work will include the complete removal of the existing shingles, felt paper and all unwanted existing material such as drip edges and flashing. Clean and inspect any damaged roof decking, if found, contact the IDNR Engineer or Site Superintendent before proceeding with any further sheeting repair or replacement. Replace flashing around vent stacks and skylights, replace two boots around ventilation pipe roof penetrations with commercial grade new material. Turbine ventilator assemblies to be reattached. Special care should be taken to caulk and seal around skylight curbs. Install approximately 60 lineal feet of new pre-finished drip and rake edging, color brown. Soffit and fascia trim to remain undamaged. Install approximately 200 square feet of 30 # felt underlayment, double layer of felt over roof peaks. Install approximately 200 square feet of laminated architectural fiberglass shingles, per manufacturer’s instructions. Remove and legally dispose of all construction debris off site on a daily basis for the safety of the general public.

Olympic Day Use Area Vault Toilet:

The work will include the complete removal of the existing shingles, felt paper and all unwanted existing material such as drip edges and flashing. Clean and inspect any damaged roof decking, if found, contact the IDNR Engineer or Site Superintendent before proceeding with any further sheeting repair or replacement. Replace flashing around vent stacks and skylights, replace two boots around ventilation pipe roof penetrations with commercial grade new material. Turbine ventilator assemblies to be reattached. Special care should be taken to caulk and seal around skylight curbs. Install approximately 60 lineal feet of new pre-finished drip and rake edging, color brown. Soffit and fascia trim to remain undamaged. Install approximately 200 square feet of 30 # felt underlayment, double layer of felt over roof peaks. Install approximately 200 square feet of laminated architectural fiberglass shingles, per manufacturer’s instructions. Remove and legally dispose of all construction debris off site on a daily basis for the safety of the general public.

Materials:

· Fiberglass Shingles, laminated architectural style, self-sealing, 13 inch by 39 inch, with a U.L. Class “A” and Wind Resistant label. Manufactures: CertainTeed, Atlas, GAF, IKO, Owens Corning, Tamko. Brown color to closely match the existing colored shingles. Proposed color to be verified with the Site Superintendent before ordering.

· Drip Edge & Rake Edge Metal, 0.024” prefinished aluminum minimum 3 inch deck flange, 1 ½” fascia, with a 3/8 inch drip at the lower edge, maximum length 12’, color brown.

· Roofing Felt: 30 # asphalt felt paper complying with ASTM D226, Type I, non-perforated.

· Nails: Pneumatic nailing may be permitted by the DNR Engineer after he has witnessed and approved the nailing machine’s ability to consistently drive nails flush. Galvanized roofing nails, 11 gauge minimum, 3/8 inch diameter head or larger, barbed or deformed shank, and a length so the fasteners do not penetration through the deck. Staples will not be allowed for the installation of the shingling.

· Gutter and Downspouts: seamless, 5” ogee design, heavy duty, 0.028” minimum thickness, baked enamel finish, color brown

· Other Materials: Asphalt Plastic Cement, ASTM D4586, Type II, Vent Pipe Flashing, EPDM rubber “boot” with integral aluminum deck flange.

Once all of the construction is complete, the contractor is required to clean-up all construction debris and haul off site.

PROJECT OVERVIEW:

DNR is requesting a bid to do all, but not limited to, work described below for these structures.

· Remove existing shingles, felt paper and all unwanted material.

· Replace any damaged roof decking, if found, with like material; with prior approval.

· Install new flashing/boots around all roof penetrations.

· Install new gutters and downspouts, color brown, where required.

· Caulk and seal around any roof penetrations.

· Install new pre-finished drip edge and rake edge, color brown.

· Install 30 # felt underlayment.

· Install Fiberglass Shingles, laminated architectural style, self-sealing, 13 inch by 39 inch. Color of shingles to be verified with site superintendent before ordering.

· Remove and properly dispose of all construction debris off site. Special care to be taken to remove all dropped nails from the ground surface.

SPECIAL PROVISIONS:

The contractor will be required to abide to all site regulation and work with the Site Superintendent and site staff regarding working hours, staging areas and securing the work site. The contractor will also be required to coordinate repairs to the vault toilets and shelters with the site staff, so those buildings and shelters can be properly closed off to the general public while work is being done.

The contractor must be certified by the State of Illinois in accord with the Illinois Roofing Licensing Act, as amended (Illinois Revised Statutes Ch. 111, Par. 751 et seq.). The low bidder will be required to show proof of license prior to award of contract.

To comply with OSHA Safety and Regulations in tolerance to the execution of his work and will be responsible for any and all penalties or fines caused by his failure to conform to OSHA Regulations. Contractor will furnish labor at no charge to DNR for the replacement of materials or property damaged during the course of construction.

Environmental Requirements: Weather Conditions: Proceed with work only when existing and forecasted weather conditions will permit work to be installed in compliance with manufacturer’s recommendations and when substrate is completely dry.

Warranty: General contractor’s warranty will be one (1) year on workmanship. Manufacturer’s warranty will be twenty-five (25) years standard prorated.

ATTACHMENTS:

The following documents are included:

1) Location maps of the project structures.

PROJECT SPECIFICATIONS & REQUIREMENTS:

All work activities and entry to the site must be coordinated with the site superintendent and site staff. Coordinate available working hours, parking, staging areas, equipment storage, and access requirements with Bob Hammel, Site Superintendent, Eldon Hazlet State Park at 618-594-3015.

2) Deliverables and Staff Training:

Warranty information covering all installed products.

3) Independent Testing:

N/A

4) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

5) Prior to Installation:

Submit for the approval of the IDNR Project Architect/Engineer and Site Superintendent, samples of products to be used indicating the color and quality of materials.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Construction Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a construction bond shall be required if the project cost exceeds $50,000.

9) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

10) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

11) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

12) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

14) Specified Materials Quotes shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of IDNR.

15) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition. If any landscaping repairs or seeding is required, it will be at no additional cost to the state.

16) Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

17) Change Orders Change orders must be determined by the IDNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

18) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

19) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

One Natural Resources Way Springfield, IL 62702